Sayeeda Anjum Khatib

Sayeeda Anjum Kausar Khatib B.E, MBA, Project Management LinkedIn: linkedin.com/in/syeda-quadri786 Contact Number: - / WhatsApp: - Email:-Location: India Accomplished Certified Project Management Professional with extensive experience managing project teams in all phases of the project Life Cycle, as well as in sales operations and marketing strategy implementations. Proven track record of initiating and delivering successful projects to improve systems and performance in large complex development environments across India and the Middle East and Africa regions Offering Significant experience in Human Resources in Recruitment and HR operations, managing diverse Projects in HR, Sales & Marketing, in Industrial Automation and Oil & Gas industries. Masters- MBA - RCUB- India- Jun-2015 Graduation- B.E- Bachelor of Engineering- Instrumentation Technology-1st Class-VTU-India-Jan-2011 Diploma- Electronics and Communication Engineering- Board of Technical Education- Bangalore-. Certified in Project Management 101 Certified in Digital Transformation Introduction to Cybersecurity Certification Advanced Diploma in Project Management Certified MS Excel 2013 Intermediate, Certified Negotiation Skills, Business Ethics, CertifiedAdvanced Access 2010 CSE-LCE Certificate, Certificate-ISMS Awareness TrainingPhishing Certified in Agile project Management and SCRUM 8. Naukrigulf Certified Recruiter, FY19 Group Common Leader’s Training 9. Introduction to Artificial Intelligence Sales Support Engineer-Yokogawa Middle East & Africa- Bahrain (Jan 2022 to Nov 2022) Yokogawa’s primary business activities are the sales, engineering, and servicing of industrial process instrumentation, distributed control systems, plant safety systems, plant information and management systems, SCADA systems, measuring & analytical instruments, and Process Solutions Business. Job Scope: Business Operations and Sales Support a. b. c. d. e. f. g. h. RBO Monthly update after POC run for OI results Order Handling: Ensure timely order bookings and generate monthly OI reports. Review of on-order GM sheet prior to the approval by DSC(ISD/ESD)-BU Monthly submission of DSC KPIs and list of newly booked orders to the Quality team. Creating the opportunities in the portal for further assignment to Proposal Team. Management Report to YHQ for must-win and other reports upon request. CRM monthly update and Maintenance with all regions Person-In-Charge for the Sales Department and responsible for approving the documents, invoices, GM sheets Management Reports             Order Intake Report RBO Report Proposal Summary KPI Report    KBC Synergy Report DSC-online report-PDF DXP Flag Report SAP Accounting and Logistics -Invoicing Support All Non-trade supplier Invoice verification and timely submission for further process in the D-procure system All import materials registration based on t h e customs declaration, verification, reconciliation withIntercompany billing invoice Track all Intercompany purchase orders with service teams and close all POs based on their feedback Job/TECO completed pertaining to the same customer order. Support for all Auditing, and customs documentation based on available requests at any time. Processing and submitting all export-related documents for orders including Performa Invoice, ShippingInvoice, Packing list Capturing all types of invoices (third party, and YHQ) Assign, scan and save all invoices in folders after finishing capturing. Analyzing and summarizing the non-POC outstanding data and keeping a track of pending payments Testing processes, policies, and protocols for efficiency and improvements              Marketing Support Activities Analyze data and prepare reports using various tools, including Excel, SPSS, and other statistical software Participate in the development of research methodologies and processes Support the team with general administrative tasks as required Collaborate with cross-functional teams to gather and analyze research data Help maintain the accuracy and completeness of research databases and spreadsheets Analyzing past operations' results and performing variance analyses. Performed marketing activities including forecasts, new products launch, advertisements & promotions Identifying and analyzing trends and forecasts and recommending improvements to the business processes. Researching market trends, conducting surveys, analyzing data from competitors, and analyzing the business's Operations, expenditures, and customer retention to identify patterns of potential issues Using data analysis and interpretations to guide the decision-making of the business. Organizing and analyzing data, creating charts and graphs, and presenting your findings to the leadership team. Providing recommendations to improve future business operations. Organizing and storing data for future research projects. Project Support Engineer-Yokogawa Middle East & Africa- Bahrain (June 2020 till Dec 2021) Job Scope:                              AOG- Advanced Operator Graphics Design Plant Safety and Productivity Improvements Realized by Mental Model-Based PCS Graphics Development of L1, L2 & L3 graphics Creating, Modifying/Updating P&I Diagrams as per the site construction Offer graphic design of a process control system to improve productivity, safety, and the work condition ofplants. Prepare the design model of the plant process from scratch as per customer requirements Send the design to customers for their inputs and later update the graphics with comments received fromcustomers e.g., tag names, Process values, Engineering units, addition/deletion of transmitters & valves used Team Building Create an inclusive and supportive environment for all personnel within the project team and actively support team members in achieving any project development objectives that may have been set for the project. Projects Related Monitoring all the projects across Middle East and tracking of the project stages Preparation of projects related monthly Reports Monitor overall productivity and efficiency of the project, forecast trends, and anticipate potential problems and difficulties meeting milestones or budget within the process discipline, coordinate with project team including all disciplines to resolve problems Implement and maintain productivity targets for the process team members, including monitoring ofovertime and budgeted man hours Monitoring Non-POC outstanding invoices, follow up with vendors and customers Maintain Projects related documentation Continuously monitor the project schedule and update the progress. Follow-up Accounts Receivables (Non-POC, LCA projects) Follow-up Accounts payable Coordinate for NON-POC and LCA projects as assigned by PMs Projects Involved PDO-IOC-System Integration for IOC Project HMI graphics designing, sketches, furniture design, lighting, wall finishes, partitions, displays, preparingRFQ, BOM, Purchase requisitions BP Khazzan LCA Project RFQ, BOM, purchase requisitions, tracking the project stages DCS & Safety System Upgrade at Sonatrach Gassi Touil Jordan Oil Terminals Company (JOTC) LCA KOM Yibal Gas Treatment project Procurement Related Prepare all the necessary procurement-related documents. Raise the RFQ and POR through SCM portal Preparation of Bill of Material for various Systems Preparation and review of Purchase Order for various Projects Materials including cost control Coordination with Project Manager, Co-ordinate for receipt of invoices from sub-vendors (For timely ST)              Get the necessary quotes from the approved vendors, Validate the quotes technically and commercially Attending Internal Meetings/ Project walk-through for achieving Project milestones. Monitor cost/budget allocation related to the procured items Track orders/deliveries, track and monitor invoicing Maintain a database related to the procurement transactions Liaising for RFQ, POR, Issue of PO, Customer invoices & BGs, Invoicing to customers, both for Projectsand AMC Submission and approval of timesheets, Updating and timely submission of Project rolling forecast (PRF) Receipt of Project Material, tracking, and issue to projects Keep track of Project Warranty requirements & AMC extensions Providing PORs forecast, Monthly man-hours forecast, Customer Invoices Forecast, Coordinate with BO regarding AR, be the Window in YMA and its affiliates to address BO inquiries Timely updating Timesheets of all the department Engineers and Managers & uploadingin YGS (Yokogawa Global SAP) Portal Preparing reports (cost and time), cost forecast, man-hours reports & forecast HR Generalist -Yokogawa Middle East & Africa- Bahrain (July 2018 till May 2020) Job Scope: Structured                           Recruitment Process Job Opening: Receive requirements Recruitment Source Selection: Advertising Resume Search and sourcing (Database, job portals, job postings, advertisement response, social network sites, references, and Headhunting Job Interview: Screening and Selection, conducting preliminary interviews, Negotiating Salary, Checkingreferences Job Offer: Employment offers/contracts for successful candidates Onboarding: Visa Processing & documents processing for Bahrain, UAE, and Middle East regions Orientations and Inductions Recruitment Handle end-to-end recruitment activities across Bahrain, UAE, Saudi Arabia, Oman, Kuwait, and Africa bycoordinating within all Departments across YMA. Understanding manpower requisition from the concerned department. Understanding the requirement and accordingly drafting a job description and getting it approved from theconcerned person. Write advertisements, post and manage recruitment campaigns, screen responses, acknowledge responses,and present shortlists for review and interview to the Department Heads. Improved talent pipeline of overall divisions. Liaise with local, external agencies and suppliers to assist us in talent search and coordinate with them toget the right fit candidate. Confirm interviews with applicants, manage travel and accommodation requirements Work with job boards and other social, professional network sites Ensure cost-effective and timely recruitment while maintaining hiring objectives. Regular meetings with Department Managers to specify key hiring requirements, agree and execute aresourcing strategy project plan Update & maintain weekly Manpower Recruitment Pipeline. Post-selection activities include making salary proposals, negotiations, releasing offers, joining formalities,HR induction. On-boarding and Induction When a particular candidate is finalized and selected, give him an offer letter on joining the services, issuing an appointment letter with a brief working agreement or policies. Giving a description of the policies, procedures, and culture followed by the company. Properly filing relevant document of the new joiner. Visa Processing & documents processing for Bahrain, UAE, and Middle East regions Introducing him/her to the team and supervisor and/or manager. Coordinating with the IT team to get the email id made. Explaining HR Policies and HR Manual Administration   HR Induction, Filing and documentation within HR work scope. Co-ordinating with Department Heads on lining up for interviews of new hires, probation status/ forms and issuing confirmation letters Job Advertisements & Recruitment Campaigns    Draft employment advertisement, based on job description as required for print & online publication to attract high caliber and competent candidates. Posting Jobs on Portals / Website/Job Boards and Professional Networking sites Interview/Selection Process:    Conduct preliminary interview to verify qualifications/references, recording relevant facts and opinions and evaluating candidates’ suitability for employment. Arrange and participate in interviewing committee meetings for final selection of suitable candidates. Salary Offer & Negotiations    Propose salary offers based on analysis and judgement such as job scarcity, impact on current employees in same grades, qualifications, experience, technical interviews outcome etc. Negotiate the package salary with the candidates and prepare employment contracts accordingly. Mobilization    Achieved the timely processing of Visas, travel/accommodation arrangements for new recruits; coordinate and arrange the pre-medical examination. Ensure that all statutory requirements are meant for timely mobilization of the new hires/employees HR Executive- Ashok Irons (August 2015 - April 2018) Job Scope:         Assist in recruitment activities, by coordinating within Departments. Introduced new Employment agencies to assist us in talent search and coordinate with them to get the right fitcandidate. Assist in drafting and posting up job advertisements. Screen applicants received from Job’s portal, Employment Agencies and write ins. Coordinate with Hiring Managers and conduct Interviews (face to face and phone/skype) with them. Post selection activities includes follow-up on joining date, joining formalities etc. Assist in filing and documentation within HR work scope. Coordinated the interview schedules to run smoothly. HR Admin cum Counselor- Genesis Data Comp Pvt. Ltd (Nov 2012-Sep 13) Industry Specialization: Authorized Education Partner for AUTODESK Job Scope:      Business Development: Convert walk-ins into customers, follow up with students & Institutes for trainingcourses Getting reports from tele-calling Executives, achieve Sales targets, visiting colleges for business development purpose Scheduling & co-coordinating: Online scheduling of examination, Co-ordination with trainers for preparation of Schedules- Back log Scheduling Customer Satisfaction: Query handling and resolving issues, Counseling students on various relevantcourses Knowledge up-gradation & Product Certification: Attending programs and training sessions as and whenoffered by the company, coordinating events of AUTODESK, manage sales budgets and set targets HR Training and Orientator-Jet India Institute for Aviation & Hospitality Management (Jul 2011-Oct-2012) Job Scope:              Conduct telephonic screening/ personal interviews, & coordinate schedules for the company. Brief candidates on company profile. Maintaining employee files as to ensure accuracy and compliance Planning and conducting employee presentations and enrolments Coordinating and arranging client events, meetings, appointments, and conferences Preparation of presentations and pitches for prospective clients, Checking presentation plans Establishing and maintaining effective relationships with customers via email, phone, and in-person Working closely with staff across departments to implement growth strategies Assist with drafting business plans, sales pitches, presentations, reference material, and other documents asrequired. Demonstrate strong interpersonal skills with the ability to engage effectively with various levels ofmanagement, staff, and clients. Developing and implementing sales strategies, client service and retention plans, and analyzing sales datato inform or update marketing strategies Conducting counseling and group presentations (Students, Parents, Clients, Customers) Getting daily attendances of staff and students updated, Handling administration work, maintaining reportsand records, Getting the Marketing done by BDO, and reports updated by BDO  Appreciated by the following Management members for timely booking major orders for the year with latenight efforts to make sure the orders are registered and achieving more than 100% target for FY2021 Senior Executive Vice President Regional Sales & Service B.U, SEVP, Head of Digital Solutions Business, Sr. General Manager – Sales & Marketing Digital Solution Center-DSC (ISD/ESD) Country Manager – Sales, Qatar Sales Streamlined the invoicing process and provided training to the vendors for SAP system to upload theinvoices in the system Completed the long pending invoices backlogs within 1 month after taking up the task, was appreciated bysuperiors Successfully completed more than 200 Recruitment missions, with minimum turnover rate Participated in the poster competition, Quality health and safety programs, Medical camps, and other programs conducted by Yokogawa Created and conducted new hire orientation training to welcome new employees and educate them ofpolicies, procedures, and philosophies Successfully completed recruitments for Mid, Senior & Managerial Levels in the Middle East and AfricanRegions Achieved the set KPI for recruitments, Sales operations, project and logistics support tasks by Yokogawa Part of Audit in Yokogawa, and received Conformity Certificate for the Department Received Best Girl award during MBA, achieved first rank in my batch Received best project award in B.E Won various competitions during B.E & MBA and throughout my education career                 Sales Support, Order handling, Projects booking, PO reviews, track PO, Proposal reviews, GM Sheet reviews, Sales invoicing, Sales Administration, Management reports, Sourcing, SAP logistics, and invoicing, Sales and Marketing support, Creating weekly posts Project Management, Project Monitoring, Project reports, Project CRM, HMI Graphic designing, Timesheets expert, End-to-end recruitment, on boarding, Talent Acquisition, Negotiation, Hiring, inductions Computer friendly with Windows, MS Office, Outlook, MS Dynamics AX, MS Expression Design Software & Internet. Experience and ability to work on own initiative and without constant supervision in a fast-paced environment. Strong communicator with experience in using effective negotiating and influencing skills to guide Managers. Good organizational and planning skills obtained in a multitasking environment. Languages Known: English, Hindi, Marathi, Kannada, Arabic (Beginner), & Urdu.                 CRM Software for Order Handling of Projects and Order booking-Yokogawa Share point Cognos Software ITS and Logistics- D-Procure for invoicing SAP Accounting and Logistics SystemHR portal, MS Dynamics AX, Naukri.com/ Naukri gulf, LinkedIn HMI Graphics Design-MS Expression Software for Technical drawing and design, Visio-flow charts Citrix Workspace Marital Status: Married Present Address: India Home Country: India