Saritha

SARITHA PREMAKUMARAN PH:- EMAIL:- Rishikesh, Cadet Avenue, chittur college po. Palakkad. Kerala. India. 678104 Objective To be a part of a prominent and successful company and to utilize my administrative skills to further improve my career. Credentials Find solutions to overcome challenges Directs and coordinates research and development of new business concepts. Applies findings, identifies project costings and evaluates against predicted benefits. Motivated and able to work effectively and efficiently under pressure. Ability to learn and adapt to new atmosphere quickly. Having good exposure in strong communication, analytical, problem solving and writing skills ability to work multicultural environments Outstanding ability to develop familiarity with new procedure and services. Administration, Customer relations and service functions. Easily adapted to any type of surroundings. Skills Excellent communication, analytical and organizational skills. Proactive hardworking and sincere and an able and efficient administrator. Highly motivated with exceptional inter personnel skills Preparing letters of Correspondence for Department Heads Customer service experience. Flexible in a fast pace environment Proficient in record keeping Administrative qualities General office administration. Document organization. Education Master of business administration in human resources. • Bachelor of Commerce, Calicut University, Kerala. India.Advanced certificate in PC Applications from NIIT. Operating systems known: DBASE, FOXPRO, MS OFFICE, DOS, WINDOWS Completed a course in Quality Management Program from NIIT. Graphic Designing-Includes Adobe Photoshop, llustrator, Dream Weaver, Flash Page | 1 Experience Having experience of more than 12 years , gained working with many overseas establishments under various capacity. Started as Admin Assistant and to the position of Senior Admin and HR Consultant. Discharge all duties to the fullest satisfaction by earning appreciation of all concerned. SENIOR HR/ADMIN EXECUTIVE AL GAZAL BUSINESS SOLUTIONS WLL , DOHA. QATAR OCT 2019 TO FEB 2021 As an Administrator cum office manager, used to provide a wide range of administrative services for staff and departments of the company. Responsible for Administrative aspects of staff medical, health insurance, transport arrangements, staff performance assessments. As a member of staff recruitment committee, provided advice and assistance in short listing candidates for the final selection. Handled all enquiries in the first instance relating to any of the company products. Responsible for providing a safe and high quality environment for staff and day to day operations of the facility services. Assisting GM in conducting Board Meeting and was also participating in all outdoor meeting with clients, liaisining with all Government departments. Preparation of project reports for new ventures etc. In HR, provided an overview of the general duties and responsibilities of various positions, job descriptions, performance related assessment review every year. Coordinate with Legal Advisor for renewal of Trade License and other licenses and was helping in preparation of contracts for establishing any new projects. Prepare meeting Agenda, and assist in planning appointments, meetings etc. Attend weekly or business meetings and keep minutes. Handle and prioritize all outgoing and incoming correspondence of GM (email, letters, packages etc) both local and overseas. Make travel arrangements for top management. Handle and Monitoring confidential documents and records ensuring they remain confidential. Conduct research on business prospects and prepare presentations or reports as assigned. Realize and analyze incoming memos, submissions and reports in order to determine their significance and plan their distribution. Implement administrative and operating policies and procedures for employees. Weekly verification of productivity related jobs, service and fabrication and submit reports to GM/FM. Summary report of above will be email to GM Provide support to GM in marketing, liaise with media, advertisement and digital marketing team. Verify all international purchase related documents. Negotiate on behalf of company on any budget constraints. Weekly / monthly/yearly budget preparation and planning. Follow up for the collection for overdue with sales team. Verify contracts, MOU, NDA on behalf of the company. Preparation of agency contracts or distribution agreement for any new prospects. Support FM for local approval process with government bodies. Verify all Purchase Orders. Responsible for daily bank tracking, transfers and ensure fund in bank accordingly for PDC clearing. Responsible for other related bank works. Office, store petty cash control / monitor/verify and approve to accountant for issuance of daily expenses. Page | 2 Evaluate sales and coordinate with sales team efficiency. Intimation provided to sales managers based their sales target contribution. Tracking receivable and intimation provide to sales managers about collection. Receivable PDC maintain and deposit bank at proper time. Responsible for payable, allocate it based on fund inflow. Payable PDC maintain and ensure fund in bank on its maturity time. Maintaining and monitoring intercompany transactions. Other duties assigned as and when requested by management. Elite Medical Center, Doha. Qatar HR - Payroll/Recruiter JAN 2019 to OCT 2019 Maintains payroll information by collecting, calculating, and entering data. Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers. Assist HR supervisors with the hiring process, including submitting job postings online and scheduling candidate interviews. Track and update hourly employee leaves of absence. Coordinating the recruitment and hiring process, including advertising open positions, reviewing resumes, coordinating and conducting interviews, conducting reference and background checks, drafting offer letters; Managing the on-boarding process for new employees like orientation programs. Arrange training for new employees. Respond to inquiries from clients and public about senior services. Prepares for QCHP License and Data flow for doctors and nurses. Assisting Legal department when required. Arrange for bank account opening and coordinate for Paycard etc. Preparing salary certificate, experience/employment certificate. Salary preparation of all employees by cash and WPS. Preparing pay slips. Preparing duty schedule for all doctors in each department. Coordinate with IT Department for the updating of duty schedule. Maintain the attendance manual and biometric and entering in the system. Maintains employee file information etc. Coordinating with the maintenance companies. Performing other miscellaneous HR-related duties as assigned. Maintains employee confidence and protects payroll operations by keeping information confidential. Tracking employee performance documentation. Conduct exit interview and clearance. Regularly meet with employees for progress reviews and assessments, discussing any problems or grievances they may have. Freelance HR consultant AND Client sourcing Chakra Global Talent, Doha. Qatar MAR 2011 TO JAN 2019 Reviewing online portfolios and resumes to pre-screen candidates. Using social media networks to look for and connect with potential candidates. Page | 3 Optimizing sourcing procedures to attain maximum efficiency. HR Personnel Aecom , DUBAI, U.A.E JUL 2006-DEC 2010 Reporting to Regional Manager and Project Manager Assess needs of clients and refer them to appropriate services available throughout the community. Coordinate communication with candidates and schedule interviews Conduct initial orientation to newly hired employees. Enter employment data into computer database. Assist HR supervisors with the hiring process, including submitting job postings online and scheduling candidate interviews. Assisting in recruitment of White collar and Blue-collar jobs. Answer the telephone and transfer calls to the appropriate individuals, divisions or department. (PABX). Greet visitors to the facility, answer questions and direct them to the appropriate individuals. Type a variety of forms, letters, reports and memos. Receive and distribute mail. Organize and maintain office files and records. Provides backup coverage for the Administrative Secretary position; provides assistance as needed. In coordination with the management, creates and implements administrative policies and regulations. Responds to routine requests for information from officials, employees, members of the staff, the public or other individuals. Maintaining up-to-date personnel information and files; Processing bi-weekly payroll. Maintaining the employee handbook and organizational staff chart; Assisting with the annual employee review process. Handling leaves, reviewing and processing awards, handling retirements. HR Analyst M/S GILLETTE CO, DUBAI, U.A.E. FEB 2006 TO MAY 2006 Reporting to the Regional General Human Resource Manager. Coordinate Job requisition & Recruiting Process Assist on special HR projects. Coordinate annual HR/RM events such as Performance Management, Merit/IC/LTIC processes, and Development Planning Coordinate and schedule special events, interviews, and meetings. Track and report on termination related information notifying all appropriate parties Organizing and maintaining filing system for team members and the whole Department; Receiving / greeting / screening all visitors to the premises; Scheduling and coordinating business meeting, preparing agendas, recording minutes of meetings etc; Page | 4 Preparing travel schedule and complying documents for travel related meetings, when required; Keeping Manager informed of incoming calls, visitors and Department activity; Attendance tracking of Department and required reporting; Management of the Office pantry in coordination with Admin; Contributing as part of high-performance team; Coordinate HR projects (meetings, training, surveys etc) and take minutes. Executing any other duties delegated by Manager. Arrangement of Business travel. Guest house and Hotel booking. Issuing Medical Cards for all the employees. Documentation. Preparing the Personal Folders of all employees. Handle heavy switch board of 15 lines- Direct to Regional Managing Director Power point presentation. Dispatching calls, managing couriers, coordinating with facilities maintenance, distributing mail & faxes, answering emailed inquiries and providing general admin support. HR/ADMIN Assistant- Audit and Admin M/S. UTMOST ELECTRONICS & BUILDING MATERIALS DUBAI, U.A.E. APRIL/2004 TO FEB/2006 Reporting to the Sr. General Manager electronics and General Manager, Audit & Admin and also to CEO as and when required. Handling of correspondence of Sr. General Manager -Electronics and General Manager - Audit and Administration. Recruiting and staffing logistics. Communication between the company and employees Compensation and benefits administration and recordkeeping Providing clerical and administrative support to Human Resources executives Compiling and updating employee records (hard and soft copies). Follow-up, Receive and entry of Time sheets. Filing the Personal Folders of all employees. Documentation. Preparation of Local Purchase Orders. Issuing Medical Cards for all the employees. Vehicle registration and renewals. Guest house and Hotel booking. Employees, Factories, Office & Warehouse rent renewal. Auditing the vouchers of Repairs and Maintenance of company vehicles and updating into system. Arrangement of Business travel. Invoice Clearing. Preparation of GRN's . Quoting the price for stationery and consumables (yearly). Handle heavy switch board of 15 lines. Screening and Dispatching phone calls. Distributing mail and booking couriers. Collating and distributing faxes. Updating records and files. Management of Utilities Services. Assisting with general administrative tasks as assigned. Page | 5 Keeping Manager informed of incoming calls, visitors and Department activity; Attendance tracking of Department and required reporting. Executive Secretary / Customer Service- Admin M/S. MONTREAL MANAGEMENT CONSULTANCY, SHARJAH , U.A.E OCT/2003 TO 03/2004 Reporting to Chairman responsible for administration based in Abu Dhabi / Dubai Administration. Meeting Applicants and apprising them the detailed documents for registering applications for emigrating to Canada/Australia. Review the documents received from different clients for emigrating to Canada and to enter the data in the system. Maintaining all the incoming and outgoing communications. Assessment of applicants deemed qualified for the preliminary screening process and arrange interviews for the candidates. Verify the police certificates and analysis the fitness procedures of the clients. Prioritize daily administrative tasks to ensure that projects are completed on time. Submit employee time sheets and expenses to payroll each week. Schedule client conference calls, video conference sessions and meetings in the company conference room. Admin & Accounts Assistant M/S. MUSCAT AVIATION SERVICES, SHARJAH, U.A.E APR 2003 TO OCT 2003 Reporting to Managing Director Ticket booking for the charter flights. Handling day to day accounts (TALLY) Clearing the deposit money of the passengers. Coordinating with Airport for the flight details. Update and maintain accounts database Personal Details: ● ● ● ● ● D.O.B Nationality Passport No Expiry Driving license : 10/08/1982 : India : K- : 05/03/2022 : valid Qatar /IndianDriving License Page | 6