SARAH NYATHIRA WAINAINA - VIRTUAL ASSISTANT/BOOKKEEPER--
Linkedin Profile
Working Remotely
Bookkeeping | Email Management | Data Entry | Customer Support | Project Management
❖ Experienced Virtual Assistant/Bookkeeper with 5+ years in finance and admin support.
❖ Skilled in bookkeeping tasks: A/P, A/R, reconciliations, and financial reporting.
❖ Proficient in virtual administrative support, includingcommunication, email
management, and project coordination.
Work Experience
Executive Virtual Assistant
Meraki Vacations
March 2025 - Present
Remote
❖ Calendar & ScheduleManagement: Manage over 10+ weekly meetings,increasing
scheduling efficiencyby 30% and reducing conflicts by 90%.
❖ Email & Communication Management: Handle 100+ emails weekly, maintain a 24-hour
response time, and improve CEOinbox prioritisation by 40%.
❖ Meeting Preparation & Follow-up: Prepare materials and take minutes for 2–3 executive
meetings monthly.
❖ Travel Planning & Itinerary Management: Coo
rdinate domestic and international trips
twicea month.
❖ Project & Task Tracking: Monitor the progress of ongoing projectsto ensure90%of
deliverables arecompleted on or ahead of schedule.
❖ Data Entry: Accurately input, update, and maintain data in spreadsheets and databases
to ensure records are well organised and error-free.
❖ Internet Research: Conduct online research to gather, verify, and summarise information
on competitors, pricing, trends, or customer insights
Accountant/Bookkeeper.
Lake Gas Limited
July 2022 - Present
Onsite
❖ Managing credit control processes: including daily follow-ups on customerbilling
queries and payments. Reduces overdue receivables by 20% within 3 months through
consistent daily follow-ups and proactive communication.
❖ Processing daily invoicing and recordingfinancial transactions accuratelyusing SAP
and QuickBooks: Reduces month-end closing timeby 15% through improved invoice
data accuracy.
❖ Reconcile customer accounts: ensuring timely paymentupdates and accurate
balances. Maintains accuratereconciliation of over 200 active customer accounts,
reducing unapplied payments by 25%.
❖ Conducting monthly bankreconciliations: aligning records with actual transactions:
Reconciling accounts totalling$500k monthly with 100% accuracy and meetingall
internal deadlines.
Accountant/Bookkeeper.
Ubuntu Life Foundation
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July 2019 - Dec 2021
Remote
Daily Transaction Recording: Accurately entered and categorised over 2,000+
transactions monthly with a99.9% accuracy rate.
Bank and Credit Card Reconciliation: Reduced reconciliation time by 30% by
implementing automated rules and scheduled processes.
Accounts Pay able and Receivable Management: Reduced aged receivables within 3
months through systematic follow-ups and early payment incentives.
Monthly Financial Reporting: Automated monthly reports, reducing reporting time and
deliverin
g consistent updates by the 3rd business day of the month.
ExpenseTracking andCategorisation: Caught and corrected all duplicate expenses
over six months.
Budget Preparationand Monitoring: Supported thedevelopment of the annual budg
et;
monitored performance, resulting in 7% cost savings through variance analysis.
Skills
Technical Skills: QuickBooks, SAP, Sage, Excel, Trello, Google Workspace, Canva, Google
Slides, Zoom, Slack, PDF Editing Tools
Accounting Skills: Bank & Credit Card Reconciliation, Accounts Payable & Receivable,
Budgeting & Forecasting, Financial Reporting, Credit Control, Expense Tracking
dministrativeSkills: CalendarManagement, Email Management, Task & Project Tracking,
A
Travel Planning, Meeting Coo
rdination, Client Follow-ups
SoftSkills: Communication, Time Management,Detail-Oriented, Problem-Solving, Proactivity,
Adaptability, Organisational Skills, Confidentiality
Education/Certification
Alpha Institute Of Accounting, Nairobi
Certified Public Accountant (CPA 6)
ALX Africa
Virtual Assistant Training - May 2025
