Sarah Larson

Sarah Larson -- EMPLOYMENT EXPERIENCE AND SKILLS CHI Saint Joseph Health Foundations, Remote Position Grants Administrative Specialist 8/2018-Present • Managing the Expected Grant Funding spreadsheet which includes, but is not limited to, monitoring incoming checks and wire transfers, corresponding with our data specialist to ensure accurate inputting of information into our donor management software, ensuring copies of checks are saved to their corresponding grant folder on our shared drive, and auditing the spreadsheet against a dynamic query to ensure complete and accurate recording. • Managing the marketing portion of our grants, which included creating a spreadsheet to track marketing requirements specific to over 30 grants. This responsibility also included corresponding with multiple marketing staff members to understand roles and responsibilities and ensure efficient processes going forward. • Coding and submitting invoices to the Accounts Payable department to ensure not only the accurate and timely payments for invoices, but that all expenses are deducted from the correct grant. • Managing reconciliation of the grants credit card to ensure all purchases are compliant and correctly coded to ensure accurate reporting CHI Saint Joseph Health Foundations, Remote Position Grants Manager 8/2017-8/2018 • Tracked implementation as well as the financial spend-down of grants to ensure funds were utilized and spent in a responsible and compliant way • Processed invoices as well as handling any issues or inquires for all grants across all CHI Saint Joseph Health Foundations • Organized and managed all grant files on the shared drive, ensuring they were saved in an intuitive and easily accessible way • Reviewed grant reports for content as well as substance to ensure goals were written in a measureable way and in compliance with the grant contract • Coordinated with grant program contacts to ensure compliance in addition to serving as their resource for any questions or concerns • Created and implemented a process flow-chart to ensure efficiency and accuracy in the grants department CHI Saint Joseph Health Foundations, Louisville, KY Event Specialist 6/2017-12/2017 • Coordinated marketing efforts for events with Louisville Magazine, Business First, Greater Louisville Medical Society, and Today’s Woman • Managed BidPal (a fundraising system for events), which includes uploading spreadsheets, coordinating conference calls relating to logistics for the event, and ensuring our timeline is up-to-date • Managed logistics for special events including, but not limited to, photographers, signage, volunteers, catering, activities, and set up and tear down • Created and updated spreadsheets for the Doctors’ Ball committee to ensure an organized process with the gathering and tracking of silent auction items CHI Saint Joseph Health Foundations, Louisville, KY 6/2016-4/2017 Development Specialist • Managed stewardship events which included coordinating caterers, photographers, floral arrangements, invite and RSVP lists, and any parking and valet needs • Processed donations, check requests, and employee and patient financial assistance applications • Utilized Raiser’s Edge as well as Halo databases to manage the Foundation’s donors; this included, but was not limited to, running queries and reports, updating constituent’s information, and ensuring the donors’ gifts were recorded properly • Built and designed a website using Blackbaud Kintera Sphere for a fundraising event • Helped train and manage staff and volunteers on BidPal for fundraising events • Assisted with the financial aspect of a wind-down relating to KentuckyOne Health’s separation from University of Louisville Hospital CHI Saint Joseph Health Foundations, Louisville, KY 10/2015-6/2016 Executive Assistant • Helped with Board, Executive, and various committee meetings, which included, but was not limited to, reserving rooms, coordinating with catering departments, compiling RSVPs, taking minutes, and emailing and distributing applicable documents for each meeting • Scheduled meetings for the Foundation staff members as well as maintained the Division Vice President of Development’s calendar • Inputted financial donations as well as verified the accuracy of donor acknowledgement letters • Helped with special events, including Jewish Hospital & St. Mary’s Foundation’s Doctors’ Ball, Saint Joseph Hospital Foundation’s STARS gala, Saint Joseph Berea Hospital Foundation’s Gala of Hope, and Splat Out Cancer Kentucky Opera Association, Louisville, KY 1/2014-10/2015 Development Associate • Helped with special events including planning, implementation, and organization, as well as worked with the BidPal staff at the annual Carnevale gala • Wrote and edited grant proposals to ensure specifications were met and the proposal would be funded • Inputted donors’ information to allow for an updated and accurate database of constituents • Assisted with the planning as well as the execution of the Endowment Campaign • Ran financial reports with Raiser’s Edge to ensure all data had been inputted correctly and the records matched that of the accounting department • Assisted the General Director as well as the Development Director with any necessary tasks or activities • Coordinated and edited documents for Kentucky Opera’s Operabill • Planned Board meetings including drafted an agenda, gathered financial documents and coordinated catering needs • Collaborated with the marketing department regarding social media for the purpose of fundraising • Took minutes at Board and Development Committee meetings to guarantee accurate information was recorded for the benefit of the committee Junior Achievement of Kentuckiana, Louisville, KY 3/2013-1/2014 Program Manager • Managed, recruited, coordinated and trained volunteers for Junior Achievement Programs • Utilized Raiser’s Edge, Word, Excel and Outlook with proficiency • Met with local community non-profits to discuss partnerships which would enhance the goals of both of our organizations • Helped with special events including registration, selling raffle tickets, collecting donations; as well as the set up and clean up for events • Wrote and submitted a grant proposal after compiling and verifying accurate and complete information, in addition to writing reports from the program side for Junior Achievement’s grant accountabilities • Copyedited and revised the Volunteer/Teacher Guide and the Student Workbook for one of our high school programs Aerotek, Louisville, KY 10/2010-3/2013 Payroll / Customer Support Associate • Managed recruiters’ tasks and responsibilities in order to ensure a successful and compliant recruiting process • Regularly used multiple computer systems including, but not limited to Word, Excel, Oracle, Outlook, and Recruiter Work Space • Processed timely and accurate weekly payroll for over 400 contractors; verified new hire paperwork was compliant with legal and Corporate standards