Santhosh Kunchan

CURRICULUM VITAE SANTHOSH KUNCHAN PALAKKAD – KERALA INDIA – Contact Number - /- (whatsapp) Iraq No- EMAIL :- Objective To work for performance growth oriented organization in need of professionals for the achievement of corporate goals and provide for career development. Profile       Worked in computerized environment and well versed in modern related software. Computer literate with knowledge in high level languages and hands on experience in various computer packages including MS Office. A self confidence and friendly nature makes me adjusts quickly to different people. Tenacity and systematic way of approaching matters willingness to go beyond the call of duty, a generally helpful disposition and maintaining frequent contacts with a wide network of friends and acquaintances are among these, I believe to be my assets. Fluency in English, Hindi, Malayalam, Tamil, Arabic and anxiety to know the depth of other language has given me the ability to express ideas both verbally and in writing. I have the confidence of working independently for sustained periods to meet work schedules and work demands. Page 1 of 11 Academic Qualification  Bachelor Degree in Commerce – Bcom. (Book Keeping, Advanced Accountancy and Co-operation) from Calicut University, Kerala, India.  Pre-degree in commerce from Calicut University, Kerala, India.  Diploma in Industrial Safety (National Institute of Labour Education & Management). Computer knowledge Advanced Diploma in Computer Software Programming (Specialized in dbase & Fox Pro Programming) from SANGAM COLLEGE &COMPUTER INSTITUTE, Palakkad, Kerala, India. (Diploma in Computer Application – DCA). Lotus 123, Lotus Release 5, Basic, dbase, C+, Foxpro, MS Excel-2013, MS word-2013, MS Power Point-2013, MS Access, Internet.  Operating system : Total Work Experience Windows 95, Windows 98, Windows 2000, Windows XP professional, Windows 7 & Windows 10. - 21 Years (19 Years Gulf – Oil field) 1) M/s. Arabian Industries LLC, IRAQ, Rumaila (ROO Fields) – Working 2) M/s. DAELIM Saudi Arabia Co. Ltd. (Korean Company) - 3 Years 3) M/s. Gulf Contracting Company W.L.L Doha – Qatar - 4 Years 4) M/s. Galfar Engineering & Contracting WLL – Abu Dhabi - 11 Years (OIL & GAS FIELD ADCO & GASCO PROJECTS) 5) M/s. Instrumentation Ltd. Palakkad, Kerala - India Page 2 of 11 - 2 Years 1) M/s. Arabian Industries LLC – IRAQ, a well-known Construction company, operating in Oil & Gas and Petrochemical Industries, executing sizable projects in IRAQ (EPC – CIVIL, Mechanical, Electrical & Instrumentation), from December 2016 to till date working as a Sr.Document Controller with the following duties and responsibilities: Project : ROO OIL FIELDS (Rumaila Oilfield Organization) North Rumaila – Basra, IRAQ. Consultant : Petrofac - (Some of the projects). Clients : BP, ExxonMobil, Shell & ENI. Duties & Responsibilities:  Submission all the documents through the following programmes: 1) ExxonMobil Aconex 2) British Petroleum Sharecat  Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.  Exposure in Engineering design office, experience in leading group of Document Controllers, managing Site Document Control team.  Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.  Responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.  Maintain registers of all receipts and issues or submissions of documents and correspondence.  Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.  Preparation of Tenders and Follow-up & Coordinate with Managers / Engineers for the submission of Technical and Commercial Proposals. Also, correspondences with Clients regarding the Tenders & maintaining the Tender Log properly.  Ensure that all documents are issued with the transmittal system.  Monitoring and reporting on KPIs related to document control process, and identify improvement actions.  Worked closely with Design Head of Project Management. Page 3 of 11  Providing documentation support to project team. Supervision of daily uploads of drawings and documents in SHARE-CAT (ROO-BP) web-based document management system.  Coordination with various discipline project team members.  Distribution of controlled copies (Drawings and specs.) to all relevant personnel.  Distribution of copies of the mail/documents to the relevant personnel and get acknowledgement the receipt by signing the transmittal/distribution stamp.  Filing / keeping of all project record documents & Drawings as per ISO 9002 Quality system procedures.  Submitting all documents to ROO-BP through ShareCat Programme for Approval.  Follow up of submittal status with consultant/client.  Check all documents are latest with reference to record for Client drawings, shop drawings etc. and superseded document to bring to QA/QC Manager notice.  Maintaining all Logs.  Maintain Electronic backup files. M/s. DAELIM – Saudi Arabia, a well-known Construction company, operating in Oil & Gas and Petrochemical Industries, executing sizable projects in Saudi Arabia (EPC – CIVIL, Mechanical, Electrical & Instrumentation), from January 2013 to 7th Jan 2016 worked as a Material Document Controller, Asst.Buyer with Expeditor with the following duties and responsibilities: 2) Project : SHOAIBA II COMBINED CYCLE POWER PLANT Consultant : M/s. POYRI Client : M/s. Saudi Electricity Company (SEC) Duties & Responsibilities:  Preparation of day to day site reports like manpower, equipment & other activities and submit to client and senior management.  Preparation of day to day correspondence with Client, Sub Contractors and within the company as instructed by Department Manager / Project Manager.  Preparation of Monthly & Weekly reports to the management.  Document Numbering management as per Company Procedure.  Other works related and assigned by the Department Head from time to time.  Filing / keeping of all project record documents & Drawings as per ISO 9002 Quality system procedures.  Assist the Manager in day to day administrational works.  To ensure and assist the traceability of all document as per document issue and handling and/or recording procedure.  Support and assist in preparation of such as “ID cards” and other general documents of Material Control Team works and personnel.  Distribution of controlled copies (Drawings and specs.) to all relevant personnel. Page 4 of 11  Distribution of copies of the mail/documents to the relevant personnel and get acknowledgement the receipt by signing the transmittal/distribution stamp.  Arrangement of necessary passes for workmen in co-ordination with Head office.  To send RFQ (Request for Quotation) for all Project materials and consumables.  To obtain complete quotations from various suppliers and vendors.  Preparation of Comparative Statement and submit to the Material Control Manager.  Purchasing of Civil bulks, Pipes, fittings, Valves, Electrical, Instrumentation, Mechanical consumables & Plant spares.  Preparation of Local Purchase Order and submit to the Procurement Manager.  Preparation Material Gate Pass (to obtain from Client) for sending Materials from Site to outside.  Internal Invoicing.  External Invoicing.  Preparation of Monthly Reports and submission to the Manager.  Arrange required logistics, including plant and machinery, to send the materials to Sites.  Assistance for material delivery expediting as per the shipping schedule.  Supervision for the Material delivery to job site area.  Expediting suppliers for sending the materials to site.  Preparation of MRR (Material Receiving Report) and send to concerned department people (Including updating of log).  Preparation of MIS (Material Issue Slip) (Including updating of log).  Preparation of FMIN (Field Material Inspection Report) and send to concerned people (Including updating of log).  To make OSID report and send to concerned people (Including updating of log).  Document Transmittal Log and filing.  Maintain Electronic backup files.  Test Reports filing.  To keep the Material test certificate / guarantee / Operation and maintenance manual. 3) M/s. Gulf Contracting Company W.L.L Doha – Qatar, a well known Construction company, executing sizable projects in Qatar (EPC – CIVIL, Mechanical, Electrical & Instrumentation), From January 2010 to September 2012 worked as Administrator with the following duties and responsibilities: Project Client : : Doha International Airport (DIA) M/s. Qatar Airways Company (QA) Duties & Responsibilities:  Preparation of day to day correspondence with Client, Sub Contractors and within the company as instructed by Contracts Manager / Project Manager.  Preparation of Monthly reports to the management. Page 5 of 11  Other works related and assigned by the dept head from time to time.  Preparation of day to day site reports like manpower, equipment & other activities and submit to client and senior management.  Filing / keeping of all project record documents & Drawings as per ISO 9002 Quality system procedures.  Assist the Contracts Manager / Project Manager in day to day administrational works.  Arrangement of necessary passes for workmen in co-ordination with Head office.  Inspection request forward to Client.  To arrange Site utilities like materials, scaffolding materials, water, equipment, power tools etc.  Preparing GRN (Goods received note) and submitting to Accounts department on monthly basis. M/s. Gulf Contracting Company W.L.L Doha – Qatar, a well known Construction company, operating in Oil & Gas and Petrochemical Industries, executing sizable projects in Qatar (EPC – CIVIL, Mechanical, Electrical & Instrumentation), from October 2008 to Jan 2010, worked as a Secretary / Document Controller with the following duties and responsibilities: Project Client Hotel Operator : : : Qatar Airways 4 Star Airport Hotel Project. M/s. Qatar Airways Company (QA) Rotana (RO) M/s. Turner Construction International LLC (TI), Doha-Qatar : Consultant responsible for the provision of Project Management / Construction Management services. M/s. GHD Global PTY. LTD. (GHD), Doha - Qatar : Main Design & Supervision consultant responsible for Design and Supervision services. Duties & Responsibilities:  Preparation of day to day correspondence with Client, Sub Contractors and within the company as instructed by Contracts Manager / Project Manager.  Preparation of Monthly reports to the management.  Other works related and assigned by the dept head from time to time.  Typing all QA/QC Procedures, QA/QC Plans, HSE Plans, Minutes of meetings and Method statements as prepared by discipline incharges.  Preparation of day to day site reports like manpower, equipment & other activities and submit to client and senior management.  Filing / keeping of all project record documents & Drawings as per ISO 9002 Quality system procedures.  Assist the Contracts Manager / Project Manager in day to day administrational works. Page 6 of 11  Arrangement of necessary passes for workmen in co-ordination with Head office.  Inspection request forward to Client.  Register & update of the following: a) Work Inspection request log and filing. b) Release to pour inspection log and filing. c) Material inspection request log and filing. d) Material Submittal log (Civil, Mechanical, Electrical, Instrumentation, MEP) – Update & filing. e) Test Reports filing f) Material test certificate / guarantee / Operation and maintenance manual. g) Document transmittal log & filing.  Issued For Construction Drawing Register log.  Material samples / Shop drawings submit to client for approval.  Check all documents are latest with reference to record for Client drawings, shop drawings etc. and superseded document to bring to QA/QC Manager notice.  Keeping Master copy of all IFC (Issued For Constriction) drawings and all other submittals.  Follow up of submittal status with consultant/client.  Forward the mail /documents to Contracts Manager / Project Manager with distribution stamp for review and advice for distribution to relevant personnel for further necessary action.  Maintain Filing, Storage and retrieval of master set of contract specific documents, including IFC drawings, Shop Drawings, Design Submittals, specifications etc.  Co-ordinate with Design and Architectural consultants for timely availability of drawings and comments.  Distribution of controlled copies (Drawings and specs.) to all relevant personnel.  Distribution of copies of the mail/documents to the relevant personnel and get acknowledgement the receipt by signing the transmittal/distribution stamp.  Prepare document transmittal like Material submittal, Shop Drawing Submittal, Method of Statement, Pre-qualification documents and submit the same to Client (GHD / Turner International) / Consultant offices.  Maintain the master set of contract specific documents, including quality plans, customer’s drawings, specifications, quality procedures, Method Statements, Minutes of Meeting etc.  Maintain Electronic backup files. 4) M/s. Galfar Engineering & Contracting WLL Emirates, Abu Dhabi, a well known EPC / Construction Company, operating in Oil & Gas and Petrochemical Industries, executing sizable projects in GCC sector (EPC – CIVIL, Mechanical, Electrical & Instrumentation) / worldwide, since March 2005 to July 2007, worked as a Buyer / Purchase Secretary with the following duties and responsibilities: Project Worked: Page 7 of 11 1) Asab Tamama Gas Injection Pilot Project at Asab Project Value – US$ 15.5 Million Client : Abu Dhabi Company for Onshore Oil Operations (ADCO) Year: 2000 – 2001 2) Construction Works for upgrading of Oil Drains and Effluent water disposal facilities at Asab & Shah. Project Value : US$ 18.5 Million Client : Abu Dhabi Company for onshore Oil Operations (ADCO) Year : 1999 – 2000 3) Construction of Central Control Building & Radio Room at Asab. Project Value – US$ 10.3 Million Client : Abu Dhabi Company for Onshore Oil Operations (ADCO) Year : 1998 - 1999 4) EPC of Supply and Installation of Distilled Water from TAKREER GUP Plant to GASCO Ruwais 3rd NGL Train Project – Current Project Project Value: US$ 10.6 Million Client : Abu Dhabi Gas Industries Ltd. (GASCO) 5) Construction of Wash Water Header Replacement & Produced Water Re-Injection Pilot Project at Bab – Current Project Project Value : US$ 13.5 Million Client: Abu Dhabi Company for Onshore Oil Operations (ADCO) 6) EPC of Pig Launchers and Receivers for 13 Nos. Critical Main Oil Lines – Current Project Client: Abu Dhabi Company for Onshore Oil Operations (ADCO) Project Value : US$ 20 Million Duties & Responsibilities: From March 2005 to July 2007 : As a Buyer/Purchase Secretary, I was reporting to the Procurement Manager.  To send RFQ for all Project materials and consumables. Page 8 of 11  To obtain complete quotations from various suppliers and vendors.  Preparation of Comparative Statement and submit to the Procurement Manager  Purchasing of Civil bulks, Pipes, fittings, Valves, Electrical, Instrumentation, Mechanical consumables & Plant spares.  Preparation of Local Purchase Order and submit to the Procurement Manager.  Internal Invoicing.  External Invoicing.  Preparation of Monthly Reports and submission to the Procurement Manager.  Arrange required logistics, including plant and machinery, to send the materials to Sites. M/s. Galfar Engineering & Contracting WLL Emirates, Abu Dhabi, a well known EPC / Construction Company, operating in Oil & Gas and Petrochemical Industries, executing sizable projects in GCC sector / worldwide, From 1998 to 2005, worked as a Secretary / Document Controller with the following duties and responsibilities: From 1998 to 2005 : As a Secretary / Document Controller with following duties and responsibilities.  Preparation of day to day correspondence with Client, Sub Contractors and within the company as instructed by project manager.  Preparation of Monthly reports to the management.  Other works related and assigned by the dept head from time to time.  Typing all QA/QC Procedures, QA/QC Plans, HSE Plans, Minutes of meetings and Method statements as prepared by discipline incharges.  Preparation of day to day site reports like manpower, equipment & other activities and submit client and senior management.  Filing / keeping of all project record documents & Drawing as per ISO 9002 Quality system procedures.  Assist the project manager in day to day administrational works.  Arrangement of necessary passes for workmen in co-ordination with Head office.  Inspection request forward to Client.  Register & update of the following: 1. Request for inspection log and filing 2. Work Inspection request log and filing. 3. Release to pour inspection log and filing. 4. Material inspection request log and filing. 5. Material Submittal log (Civil, Mechanical, Electrical, Instrumentation & MEP) – Update & filing. 6. Test Reports filing 7. Material test certificate / guarantee / Operation and maintenance manual. 8. Document transmittal log & filing.  Issued For Construction Drawing Register log.  Material samples / Shop drawings submit to client for approval. Page 9 of 11  Check all documents are latest with reference to record for Client drawings, shop drawings etc. and superseded document to bring to QA/QC Manager notice.  Follow up of submittal status with consultant/client.  Forward the mail /documents to Contracts Manager / Project Manager with distribution stamp for review and advice for distribution to relevant personnel for further necessary action.  Maintain Filing, Storage and retrieval of master set of contract specific documents, including IFC drawings, Shop Drawings, Design Submittals, specifications etc.  Co-ordinate with Design and Architectural consultants for timely availability of drawings and comments.  Distribution of controlled copies (Drawings and specs.) to all relevant personnel.  Distribution of copies of the mail/documents to the relevant personnel and get acknowledgement the receipt by signing the transmittal/distribution stamp.  Maintain Electronic backup files. From April 1997 to May 1998 Employer : M/s. Sangam College & Computer Centre Kerala, India. (Member of Computer Society of Kerala, INDIA). Duties : I have worked as faculty member and instructor. 5) From August 1994 to March 1997 Employer : M/s. Instrumentation Ltd., Palakkad, Kerala, INDIA. (A Government of India undertaking) Position held : Data Entry Operator Duties & Responsibilities : Responsible for entering all Material Requisitions, Material Requirement and Receipt and issue pertaining to companies Control valve division. Personal Data Passport Details o o o o o o o Page 10 of 11 Passport No. Issued at Date of Issue Expiry Date Age & Date of birth Nationality Marital status : : : : : : : P- Cochin, Kerala. 04/07/2016 03/07/2026 42, 04/05/1974 Indian Married Languages known Read & write : English, Hindi, Malayalam & Tamil Can speak : Arabic Reference : Page 11 of 11 Can be provided up on request.