Samara R Jimenez

Samara Jimenez Experience - Freelance Opportunities 2020 - Present April 2015 to November 2020 Volunteer C of S Pasadena, CA June 2014 to March 2015 Management Success Glendale, CA Sales (Visual Management Department) as well as In-Charge over the Department ● Combine entrepreneurial drive with business-management skills to expand my department ● Communicate a clear, strategic sales vision effectively ● Cultivate excellent relationships with new prospects and existing customers ● Took part in trade shows and other marketing events. ● Piloted new programs and scripts July 2013 to June 2014 Various Freelance Administrative Duties Los Angeles, CA May 2010 – June 28 2013 Innovant Inc. Executive Assistant/Client Services Administrator Responsibilities included: New York, NY ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Supported President, CEO, CFO, Sales Director and Marketing Director directly Managed incoming and outgoing phone calls and communication (email, correspondence, fax) Scheduled conference calls, meetings, work schedules and daily tasks Conducted inventory, organized messenger service, overnight delivery and other mailings Handled invoices and billing reconciliation for freight services Prepared quotations for clients Ordered entered client orders Worked directly with the Sales Director to update Sales databases Scheduled Lunch and Learns, setting up appointment and ordering lunch Distributed regular mail, FedEx and UPS daily Handled IT issues with our IT company company-wide Handled cell phone issues (getting new phones, assigning phone numbers to new employees) Liaised between travel company and employees Ordered supplies for office, copy machines, toners, etc. Greeted, seated and served incoming guests Handled showroom/conference room calendars Provided new employees all necessary items to begin using their workstation the day their employment starts Prepared correspondence, marketing materials and press kits Handled any maintenance needs around the office with the vendor or building employees Completed expense statements for one of the Owner's as well as the Sales Director Any other misc. requests that came on a daily basis May 2009 – May 2010 Cosentini Associates Administrative Assistant (Temporary Assignment) Responsibilities included: ● ● ● ● ● ● ● ● New York, NY Managed Sr. Engineer's inbox and make sure everything is accounted for on a daily basis Managed incoming and outgoing phone calls and communication (email, correspondence, fax) Scheduled conference calls, meetings, work schedules and daily tasks Conducted inventory, organize messenger service, overnight delivery and other mailings Conducted a weekly schedule conference call/issue minutes for each meeting Issued procedures for upcoming work to client's distribution lists Scheduled Lunch and Learns, corresponding with vendor and setting up appointment and ordering lunch Distributed regular and interoffice mail daily Samara Jimenez ● ● ● - Made sure every procedure is accounted for and assigned to someone and every deadline is met each day Greeted and seated incoming guests Updated active projects sheet weekly based on new proposals, RFPs and Commissioning jobs August 2005-Jan 2009 SouVez Inc. New York, New York Sr. Administrative Assistant to President (Company Layoffs) Responsibilities included: ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● ● Conducted inventory and ordered supplies accordingly Prepared correspondence, marketing materials and press kits Organized messenger service, overnight delivery and other mailings Completed travel and expense statements Managed incoming and outgoing phone calls and communication (email, correspondence, fax) Drafted and edited press releases (spelling, grammar and consistency) Scheduled meetings, conference calls Liaised between vendors and agency Handled heavy volume of Excel projects Database management, client contact reports, media POV reports, campaigns for major NYC HMOs, media plan roll ups, organized work schedules and daily tasks, maintained media contacts database Managed President's email inbox in his absence Created and maintained informational binders (research material, competitors, etc.) Researched and implemented ways to reduce costs with vendors Performed internet research for business development Followed up with previous sales leads/completed sales Managed relationships with current and future clients Managed costs for the clients and partners Researched potential clients and reported details Attended client meetings and agency presentations including new business development efforts Managed client database and provided customer service for sponsorship program aspect of company (subsidiary of SouVez Inc.) Maintained company website: Overseeing, revising, editing, proofing, writing articles Conferred with agency team regarding strategic positioning for various healthcare campaigns and various RFP's August 2004-April 2005 Ferrara & Company, LLC Group Assistant (Temporary Assignment) Responsibilities included: ● ● ● Princeton, New Jersey Attended client meetings and business pitches Managed incoming and outgoing phone calls and communication (email, correspondence, fax) Enhanced creative material for previously developed professional programs (ads, direct mail pieces, websites, etc.) April 2004-July 2004 BrandStreet Advertising, LLC Group Assistant (Company Layoffs) Responsibilities included: ● ● ● ● ● Montclair, New Jersey Managed incoming and outgoing phone calls and communication (email, correspondence, fax) Updated traffic sheets Scheduled models for photo shoots Copywriting for ads and company website Handled fulfillment of company side project (children's book) January 2000-July 2003 LFoxCopy Inc. Hackensack, New Jersey Samara Jimenez - Administrative Assistant to President (Company Layoffs) Responsibilities included: ● ● ● ● Education Managed incoming and outgoing phone calls and communication (email, correspondence, fax) Created and maintained a comprehensive filing system for creative and organizational materials Responsible for promotion of service offered 1. Researched and sent out emails to appropriate venues 2. Researched and purchased promotional mailing names 3. Organized and fulfilled direct mail promotional mailing 4. Maintained contact list 5. Researched potential client addresses Copywriting (Red Lobster and Bahama Breeze print ads) Adhouse Continuing Education Studied concept development and copywriting New York, New York School of Visual Arts Continuing Education Studied concept development and copywriting New York, New York Cittone Institute Business Administration Edison, New Jersey References available upon request