Samantha McKay

CURRICULUM VITAE Samantha McKay August 2018 Private & Confidential Page | 1 Reference Index 1. Covering Letter Page 3 2. Personal Details Page 4 3. Summary of Skills and Competencies Page 5 4. Employment History Page 6 Private & Confidential Page | 2 Covering Letter Home:- Mobile:- 6 Dredge Place Amalinda EAST LONDON 5201 August 2018 Dear Sir / Madam, RE: APPLICATION FOR EMPLOYMENT: EXECUTIVE PERSONAL ASSISTANT (LEGAL) I would like to take this opportunity to make an application to be considered as a candidate to fill the permanent post of Executive Personal Assistant as advertised. I have extensive experience as a Personal Assistant, as I have been employed at Premier Hotels & Resorts (Pty) Ltd in the period 2001 to present as Personal Assistant to the Managing Director. I have come to understand the functional components and ethics involved in the smooth running of working environment and intend to apply this in my eventual place of employment. I consider myself a dependable, co-operative and hard-working individual who is openminded and receptive to new ideas. I can easily adapt to new situations and look forward to any challenges I may encounter in my trade. I am available at the above-stated telephone numbers if needed for an interview. I trust that my application will be favourably considered and look forward to your correspondence. Kind regards, Samantha McKay This information is confidential and intended for recruitment purposes only. It would be appreciated if my current employer is not contacted for a reference as this will jeopardise my present position. Private & Confidential Page | 3 Personal Details Name & Surname : Samantha McKay Date of Birth : 02nd April 1981 Identity Number : - Marital Status : Single Nationality : South African Address : 06 Dredge Place Amalinda EAST LONDON 5247 Contact Numbers : Mobile:- Home:- Email : - Drivers License : Code 08 Health : Excellent Dependants : Claudelle McKay ~ 18 years old Languages English Afrikaans : : Read, speak and write – Excellent Read, speak and write – Excellent Educational Qualifications Last School Attended : Cambridge High School Highest Grade Passed : Grade 12 (Endorsement) Subjects : English First Language Afrikaans Second Language Mathematics Biology Accountancy Typing Computer Skills : Microsoft Office, Excel, Outlook, Powerpoint, Publisher, Openoffice, Openoffice Calc., Openoffice Draw, Internet Explorer, CLS and Private & Confidential HG HG SG HG HG SG Page | 4 Optima (Hotel Packages), Adobe Reader 7.0, Zimbra Courses : The Ultimate Personal Assistant – Adam Fidler February 2014 Summary of Skills and Competencies ▪ Analytical thinking, problem solving and decision making ▪ Attention to detail, with exceptional high standards ▪ Business procedures, policies and processes ▪ Client orientation and customer service ▪ Verbal and non-verbal communication ▪ Client liaison ▪ Stakeholder liaison ▪ Executive Management communication and liaison ▪ Computer literacy ▪ Conflict handling ▪ Innovation and business improvements ▪ Interpersonal skills ▪ Numerical skills ▪ Budget planning and implementation ▪ Planning, organising and control ▪ Problem solving and decision making ▪ Program and project management ▪ Self-management ▪ Resource management ▪ Stress tolerance ▪ Staff relationships and staff recognition programs ▪ Staff motivation and staff awards ▪ Teamwork and collaboration ▪ Telephone skills ▪ Organised and efficient ▪ Cost management and control systems ▪ Serving in the hospitality industry for over twelve years ▪ Hands-on experience Private & Confidential Page | 5 Employment History Name of Company Nature of Business Date of Employment Position : : : : Kat Leisure Hotel & Conference Centre 29 April 1999 – April 2001 Receptionist Responsibilities included, but were not limited to: ▪ Front office reception ▪ Answering of the switchboard ▪ Cashiering ▪ Checking Guests in and out of the Hotel ▪ Guest Liaison ▪ Petty Cash ▪ Handling of complaints ▪ Computer Literacy. Reason for leaving : Seeking employment in a more challenging Environment with more responsibilities and normal working hours (no shift work). As you will see hereunder, I am currently employed by Premier Hotels & Resorts (Pty) Ltd as Personal Assistant to the Managing Director. The Managing Director owns and manages various companies (as listed below) and therefore, my duties and responsibilities remain consistent throughout all the companies. Name of Company Nature of Business Date of Employment Position : : : : Premier Hotels & Resorts (Pty) Ltd Hotel Marketing & Management Company 02 April 2001 – Present Personal Assistant / Secretary to Managing Director Hotels marketed and managed by Premier Hotels & Resorts include: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Premier Hotel Regent Premier Hotel King David Mpongo Private Game Reserve Premier Hotel Cape Manor, Cape Town Premier Hotel Pretoria Premier Hotel Pinetown Premier Hotel Edwardian Premier Hotel Knysna-The Moorings Premier Hotel EL ICC East London International Convention Centre Premier Hotel OR Tambo, Kempton Park Premier Hotel Midrand Premier Hotel The Richards Premier Hotel Bayshore Premier Hotel The Winkler Premier Hotel Sani Pass Premier Hotel Cutty Sark Premier Hotel Himeville Private & Confidential Page | 6 Responsibilities included, but not limited to: ▪ Screening telephone calls ▪ Diary Administration both manually and electronically ▪ Prioritising and handling, e-mails, mail, Docex and courier services ▪ Travel and accommodation arrangements ▪ Filing, Faxing, Photocopying, Scanning ▪ Stock control (i.e. ordering, receiving and maintaining stock levels of stationery, printing material, etc) ▪ Maintaining Board files (i.e. company registers, declarations of interests, etc) ▪ Preparation of Board Packs and timeous distribution thereof. ▪ Ensure compliance with corporate governance. ▪ Minute taking at Management Meetings, Board Meetings, Exco Meetings and Body Corporate Meetings. ▪ Ensuring prompt typing and distribution of minutes ▪ Ensure Board fees are paid timeously. ▪ Organising venue and any visual equipment required for meetings as well as to collate relevant documentation and presentations ▪ Monthly rental pool calculations ▪ Preparing monthly rental pool statements ▪ Distribution of Rental Pool information to respective Unit Holders on monthly basis ▪ Preparing income and expenditure reports ▪ Assisting with the preparation of detailed budgets for all Hotels within the Premier Hotel Group and companies owned by the Managing Director ▪ Obtaining quotations and compiling quotation comparisons for approval ▪ Updating database of clients, staff, debtors and creditors ▪ Handling insurance claims throughout the Group ▪ Typing of various contracts of agreements, general correspondence, memorandums, agenda's, reports, resolutions, proxies. ▪ Handling confidential and financial documentation ▪ Completing and processing of international banking transfers ▪ Receiving and liaison with Guests and Dignitaries ▪ Placing of advertisements in local newspapers ▪ Preparing monthly statistics and graphs ▪ Capturing banking details of beneficiaries onto the on-line banking systems (i.e. Standard Bank, Absa Bank, Accsys) ▪ Monitoring the usage of office equipment (i.e. photocopiers, telephones, etc) ▪ Assisting with arranging various functions and sponsorship from suppliers (i.e. grand openings, year-end functions, staff functions, etc) ▪ Assisting with arranging travel trade shows both locally and abroad ▪ Handling Managing Directors personal medical aid and finances ▪ Training and managing the Headoffice receptionist (i.e. telephone etiquette, appearance, etc) ▪ Assisting the Human Resources department compiling policies and procedures ▪ Responsible for managing the B-BBEE verification audits for units within the Group to achieve highest B-BEE levels ▪ Assisting with Corporate Social Responsibilities and to ensure alignment with B-BBEE ▪ Monitoring contributing factors relating to B-BBEE (i.e. skills development, employment equity, preferential procurement, corporate social responsibility, etc) ▪ Preparing financial applications and due diligence for financial institutions ▪ Preparing financial applications and relevant documentation for DTI (Department of Trade & Industry) incentives and liaising with the respective agents (i.e. IQuad Financial Services) ▪ Maintaining accurate and updated Company Secretarial Documents, including purchasing and registration of new companies. ▪ Working independently due to Managing Directors extensive travels ▪ Overseeing the operations of the headoffice in the Managing Director absence Private & Confidential Page | 7 Name of Company : Nature of Business : Date of Employment Position : : N.V. Properties (Pty) Ltd (owned by same Managing Director of Premier Hotels & Resorts) The Company develops and manages property, mainly for leisure, hotels, shopping and entertainment complexes. 02 April 2001 – Present Personal Assistant / Secretary to Managing Director Responsibilities are the same as per Premier Hotels (Pty) Ltd, including but not limited to: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Liaison with Quantity Surveyors, Architects and Contractors with regards to developing and renovating properties. Procurement of furniture, fittings, etc for the hotels Typing of various Sale, Rental and Lease Agreements Handling property conveyancing (transfers) Invoicing & receipting monthly rentals for properties leased Handling maintenance queries of the various properties owned with the Managing Agents Preparing and updating project cashflows and ensuring payments to contractors and subcontractors are made timeously Preparing development proposal presentations. Applications for development bonds with various financial institutions. Litigation matters Name of Company : Nature of Business : Date of Employment Position : : Academic College ~ South Africa owned by same Managing Director of Premier Hotels & Resorts) Tertiary Training Institute in the Travel and Tourism Industry offering learnerships to previously disadvantaged individuals, In-House training at affiliated hotels, diplomas and certificates for various courses within the Travel and Tourism Industry. 02 April 2001 – Present Personal Assistant / Secretary to Managing Director Responsibilities are the same as per Premier Hotels (Pty) Ltd, including but not limited to: ▪ Assisting with the collection of outstanding tuition fees and liaising with the attorneys for collections of accounts handed over for legal assistance As you can see, my role in the above companies is vast. I am seeking employment within a stable environment. I am well suited to a challenging environment where I am able to make decisions and where I can liaise with people. Private & Confidential Page | 8