Saima Sharif

 Saima Sharif Mobile: - Email:-Address: Bhara Kahu - Islamabad Objective: Seeking an opportunity to work in a position where I can contribute my excellent skills and knowledge effectively. Seeking an opportunity to contribute in a team work environment. Key Skills / Strength: I am hardworking, adaptable and responsive in my work approach. A self-motivated person with a pleasant and ambitious nature, good communication skills, computer literate (Ms Word, Ms PowerPoint, Ms Excel, Ms Outlook and Internet). I have the ability to work under pressure and paced environment requiring the ability to effectively handle multiple responsibilities/tasks in a fast simultaneously and delivering on time. Work Experience: My Hair Clinic, Islamabad - Pakistan 26th December, 2015 to 20th November, 2016 Position: Clinic Manager Preparing letters (English) and ensuring that all the letters have been issued and received in accordance with internal processes electronic filing system. Sending the letters by mail or courier. Handling staff’s salaries. Managing staff of both clinics. Greeting visitors and patients. Doing consultation on behalf of Chief Surgeon. Handling Patient's form. Assisting in surgery. Preparing Salary of Staff. Looking after Clinic website and email address. Handling all internal/external calls. Handling Clinic's account. Attending meetings, seminar and conference. Keep recording and tracking all income and expenditure of Clinic. All other duties as assigned. School for Public Services, Islamabad - Pakistan 3rd January, 2015 to 1st December, 2015 Position: Office Coordinator cum Receptionist Assisting Ex. Federal Secretary (Govt. of Azad Jammu and Kashmir) Mr. Kashif Murtaza. Develop and maintain understanding of various systems and administrative procedures connected with the School and department in order to provide timely support to the Manager/team. Preparing letters (English) and ensuring that all the letters have been issued and received in accordance with internal processes electronic filing system. Sending the letters by mail or courier. Greeting visitors and Students. Handling Student\s forms and fees. Dealing with students and guiding them throughout. Preparing Salary of Staff. Looking after School website and email address. Handling all internal/external calls. Handling school account. Keep recording and tracking all income and expenditure of school. All other duties as assigned. Design Advisor, Islamabad - Pakistan 10th July, 2014 to 2nd January, 2015 Position: Administrative Assistant cum Receptionist Job Responsibilities: Develop and maintain understanding of various systems and administrative procedures connected with the organization and department in order to provide timely support to the Manager/team. Preparing letters (English) and ensuring that all the letters have been issued and received in accordance with internal processes electronic filing system. Sending the letters by mail or courier. Provide efficient assistance and correspondence support to the Managing Director, routing correspondence as necessary, to ensure that all communications are dealt with appropriately. Maintain accurate records and paper work related to Documentation services. Maintain the attendance system and prepare the related report. Meeting with the clients. Handling all incoming calls and maintaining records of all incoming and outgoing calls. Preparing Pay slip of the employee. Maintain and update Employees files and Database and generate regular reports from the system from time to time. Handling all other duties as assigned. Handling clients of ABH.Gallery and fixing appointments. X-Gen Webstudio, Islamabad - Pakistan 17th December, 2013 till 27th June 2014 Position: Personal Assistant Job Responsibilities: Develop and maintain understanding of various systems and administrative procedures connected with the organization and department in order to provide timely support to the Manager/team. Preparing letters (English) and ensuring that all the letters have been issued and received in accordance with internal processes electronic filing system. Sending the letters by mail, fax and retaining the confirmation on the relevant files. Provide efficient assistance and correspondence support to the CEO, routing correspondence as necessary, to ensure that all communications are dealt with appropriately. Maintain accurate records and paper work related to Documentation services. Maintain the attendance system and prepare the related report. Meeting with the clients. Handling all other duties as assigned. Handling sales department. Worked as Sales Representative cum accountant for Next Level. Streamz Engineering LLC 31st August, 2011 till 30th June 2013 Position: Administrative Assistant Job Responsibilities: Develop and maintain understanding of various systems and secretarial procedures connected with the organization and department in order to provide timely support to the Manager/team. Preparing letters (English) and ensuring that all the letters have been issued and received in accordance with internal processes electronic filing system. Sending the letters by mail, fax and retaining the confirmation on the relevant files. Provide efficient assistance and correspondence support to the Director, routing correspondence as necessary, to ensure that all communications are dealt with appropriately. Observe and apply strict levels of confidentiality and discretion to all matter related to the performance of role. Maintain accurate records and paper work related to Documentation services. Maintain and update Employees files and Database and generate regular reports from the system from time to time. Maintain the attendance system and prepare the related report. Preparing internal reports as requested by Management. Allocating and consolidating the monthly employee timesheets. Managing all other tasks as assigned. Maintain the filing system for Admin and General Documentations to ensure effective storage and quick retrieval of documents. Handling all internal/external calls. Support Admin department to respect to various Admin deliveries. Assist other secretaries in the department during high workload phases and stand in for a secretary who is absent. Attending complaints and taking necessary action. Scanning of daily correspondence and filling. Meeting with the clients. Making Local purchase orders and passing delivery notes. EMCC CO LLC 08th November, 2008 to 30 July, 2011 Position: Secretary Job Responsibilities: Develop and maintain understanding of various systems and secretarial procedures connected with the organization and department in order to provide timely support to the Manager/team. Preparing letters (English) and ensuring that all the letters have been issued and received in accordance with internal processes electronic filing system. Sending the letters by mail, fax and retaining the confirmation on the relevant files. Provide efficient assistance and correspondence support to the Director, routing correspondence as necessary, to ensure that all communications are dealt with appropriately. Observe and apply strict levels of confidentiality and discretion to all matter related to the performance of role. Maintain accurate records and paper work related to Documentation services. Maintain and update Employees files and Database and generate regular reports from the system from time to time. Maintain the attendance system and prepare the related report. Preparing internal reports as requested by Management. Allocating and consolidating the monthly employee timesheets. Managing all other tasks as assigned. Maintain the filing system for Admin and General Documentations to ensure effective storage and quick retrieval of documents. Handling all internal/external calls. Support Admin department to respect to various Admin deliveries. Assist other secretaries in the department during high workload phases and stand in for a secretary who is absent. Attending complaints and taking necessary action. Scanning of daily correspondence and filling. Meeting with the clients. Making Local purchase orders and passing delivery notes. Gasco Dec 2007 to July 13,2008 Position: Assistant to Team Leader Job Responsibilities: Develop and maintain understanding of various systems and administrative procedures connected with the organization and department in order to provide timely support to the Manager/team. Preparing letters (English) and ensuring that all the letters have been issued and received in accordance with internal processes electronic filing system. Sending the letters by mail, fax and retaining the confirmation on the relevant files. Provide efficient assistance and correspondence support to team leader, routing correspondence as necessary, to ensure that all communications are dealt with appropriately. Maintain the attendance system and prepare the related report. Preparing internal reports as requested by Management. Managing all other administrative tasks as assigned. Maintain the filing system for Admin and General Documentations to ensure effective storage and quick retrieval of documents. Handling all internal/external calls. Assist other department during high workload phases. Scanning of all documents and making daily progress report. Education: Graduation 2016 – on going Allama Iqbal Open University Completed first semester in Mass Communication Higher Secondary 2005 – 2007 Sheikh Khalifa Bin Zayed Arab Pakistani College Abu Dhabi – UAE HSSC l and HSSC ll Completed HSSC l and HSSC ll in Commerce Stream with A grade. Subjects: Principle of Commerce/Accounting, Economics and Banking, Commercial Geography, Statistics/Business Maths. Appeared in Higher Secondary School Certificate Annual Examination (HSSC) of the Federal Board of Intermediate and Secondary Education (Islamabad) held in May/June 2007. Courses: Certificate courses form Nadia Institute, Abu Dhabi – UAE Proficient in windows (Vista, XP,2000 etc) Ms Word, Ms Powerpoint, Ms Excel, Ms Outlook and Internet Typing in English and Arabic. Job Related Management Skills and Office Administration. Business Correspondence. Languages: English, Arabic(beginner), Urdu