Ruth Muthina Mulu

📞 RUTH MULU EXECUTIVE VIRTUAL ASSISTANT Nairobi, Kenya - |- ✉️ LinkedIn PROFESSIONAL SUMMARY An Executive Assistant with 5+ years of experience in administration and 2+ years as a virtual executive assistant supporting busy CEOs and founders remotely. Adept at streamlining workflows, managing cross functional teams and enhancing organizational efficiency through technology driven solutions. Recognized for high performance, strategic support and a results oriented approach in both public institutions and.Private enterprises. Also specialized in customer service, ensuring the clients feel heard, supported, and valued with every interaction SKILLS AND TOOLS ●​ Technical Tools & Platforms: Microsoft Office Suite, Google Workspace, Asana, Trello, Clickup, Monday.com, Notion, CRM, Slack,Google Drive, Dropbox, and Database Management. ●​ Administrative & Project Support: Calendar Management, Meeting coordination, Board support, travel planning, and procurement process ●​ Soft Skills: Time management,Problem solving, communication C1 Level (written & verbal) attention to detail, and Team coordination. PROFESSIONAL EXPERIENCE AVINA LOGISTICS​ Executive Assistant/ Assistant Project Manager​ Remote- ●​ Provided high - level executive support including calendar management, travel arrangements, and email handling for C-suite executives. ●​ Managed 5 cross- functional projects to completion, coordinating teams and aligning deliverables. ●​ Created and tracked over 100 social media posts, monitored analytics, and optimized ad campaigns. ●​ Conducted property research and updated listing, improving accuracy and visibility. ●​ Conducted board meetings, prepared minutes and tracked polyps to support executive operations. MINISTRY OF LABOR AND SOCIAL PROTECTION​ Data Entry Clerk (Enumerator)​ ●​ Collected and entered data using HTT tools ●​ Conducted surveys and ensured accurate data reporting ●​ Maintained digital records and collaborated with remote teams ●​ Registered 200 Households to the Enhanced Single Registry (ESR) NAIROBI, Kenya OCT 2024 MAKUENI COUNTY ASSEMBLY​ WOTE, Kenya Procurement Officer​ 2019 - 2023 ●​ Organized over 100 weekly and biannual departmental meetings ●​ In charge of departmental administration tasks ●​ Prepared and evaluated over 500 Open tenders through E-Procurement ●​ Facilitated the preparation of quotations and evaluations. ●​ Implemented 2 departmental manual policies. ●​ Implemented over 400 contracts and developed 10 annual procurement plans. ●​ Supervised and mentored 50 interns in the Department. ●​ Improved audit queries by 75% ●​ Implemented the Electronic Document Management System (EDMS) EDUCATION Bachelor of Procurement & Logistics ​ ​ Diploma in Business Management ​ ​ Senior Management Course ​ - KCA UNIVERSITY, THIKA |2021 - 2024 - THE KENYA INSTITUTE OF MANAGEMENT |2014 - 2016 - KENYA SCHOOL OF GOVERNMENT | 2019 CERTIFICATION: Virtual assistant |2025, Project Management |2025, Social Media Management |2025, and Data tools & Techniques |2024. LANGUAGES [ ENGLISH – FLUENT, SWAHILI – NATIVE] PROJECTS/ ACHIEVEMENTS ●​ Calendar & workflow optimization for C-Level executives, by auditing their calendar, identifying time leaks, blocked focused work sessions, automated meetings reminders, and implementing a color-coded priority system, thus reducing daily scheduling conflicts by 80%, improving executive focus, and freeing up 6+ hours per week for high-level decisions. ●​ Cross-functional team coordination for remote expansion - supported an executive in scaling a remote team across 3 time zones through setting up onboarding workflows, managing internal communication, creating SOPs, and scheduling regular check-ins between the departments. Thus, team onboarding time dropped by 50%, cross-team collaboration improved, and the executive was able to delegate with confidence. ●​ Implemented the E-procurement (IFMS) system, improving accountability and efficiency by 45%. ○​ ​