Ruth Kimani

RK Ruth Kimani Nairobi, Kenya 00200 PROFESSIONAL SUMMARY SKILLS WORK HISTORY - - Organized Virtual Assistant dedicated to improving accuracy and efficiency by maintaining and developing administrative and procedural processes. Focused and communicative individual possessing superb data entry, time management and customer service skills. Offering two years of experience providing quality administrative support to clients. Scheduling Workflow planning Employee timesheet processing Project planning Filing and data archiving VIRTUAL ASSISTANT Report Development Multi-line phone proficiency Social media knowledge Meeting minutes Executive presentations 05/2020 to CURRENT freelancer Managed electronic and paper filing systems by updating paperwork, maintaining documents and accurately recording information. Completed administrative tasks by performing business correspondence, transcription and data entry. Analyzed and compiled data to prepare comprehensive reports for management. Executed travel arrangements by researching and booking flights and accommodations. Answered and screened calls to provide information, schedule appointments and take detailed messages. Managed phone and email correspondence and handled incoming and outgoing mail and faxes. Developed recordkeeping systems for employee records and company documents to optimize operations and reduce project lags. Managed three calendars to strategically coordinate meetings, appointments and events ADMINISTRATIVE ASSISTANT 02/2016 to CURRENT Sarova Hotels Limited | Nairobi, Kenya Restocked supplies and placed purchase orders to maintain adequate stock levels. Generated reports and typed letters in Word and prepared PowerPoint presentations. Monitored premises, screened visitors, updated logs and issued passes to maintain security. Offered office-wide software support and training, troubleshooting issues and optimizing usage. Monitored supervisor's work calendar and scheduled appointments, meetings and travel. Organized weekly staff meetings and logged minutes for corporate records. Coached new employees on administrative procedures, company policies and performance standards. Handled client correspondence and tracked records to foster office efficiency. Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events. Coordinated travel arrangements by booking airfare, hotel and ground transportation. PURCHASING ASSISTANT 04/2014 to 03/2016 Panafric Hotel | Nairobi, Kenya Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers. Evaluated procurement activities and recommended needed improvements. Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current. Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders. Performed negotiations for contract terms and conditions. Oversaw supplier related activities and monitored supplier performances. Adjusted procedures to maximize department effectiveness. Reviewed order updates to identify best practices aligned with corporate goals. STORE KEEPER 06/2012 to 04/2014 Panafric Hotels | Nairobi, Kenya Received, merchandised and arranged all shop items for visual display. Operated forklifts and hand trucks to restock department supply locations. Tagged merchandise and neatly stocked on shelves and display areas. Monitored merchandise on shelves and in storage using inventory control system. Resolved 90% of purchase order variances by following up with vendors on overdue purchase orders. Kept sales receipts and maintained accounting records. EDUCATION Bachelor of Science | Bachelor of Commerce 06/2012 Jomo Kenyatta University , Nairobi ACCOMPLISHMENTS Used Microsoft Excel to develop inventory tracking spreadsheets. Resolved product issue through consumer testing. Trained two interns in office tasks which later became full-time employees. Provided exceptional support to managers and co-workers, increasing the overall efficiency of the office by 30% Collaborated with other departments of the company in order to centralize the database for easy retrieval of information.