Ruth Ajiyen

Ruth Ajiyen Waterloo, Ontario, N2P 0C7 || +1 -| |-EXECUTIVE ASSISTANT Profile Highly effective and experienced individual with over four years’ experience of proven success supporting C-suite executives in fast-paced environments. Exceptional organizational skills, adept at managing calendars and confidential correspondence. Committed to upholding the highest standards of professionalism and confidentiality while contributing to organizational success. Summary of Qualifications 4+ years’ experience supporting C-Suite executives Proficient with Microsoft Office Suite: MS Word, Excel, PowerPoint, Outlook, Jira, Project, and Teams. Possess good interpersonal and project management skills. Demonstrate executive-level presentation, communication, & reporting skills. A critical & creative thinker. Have proven problem solving skills. Excellent time management skills. Proactive. Work Experience Executive Assistant Feb 2024 - May 2024 Heartland Farm Mutual Inc, Waterloo, Ontario Organized and attended Board/Committee Meeting and took minutes. Organized travel, hotel and car rental for the President, Executives and Board of Directors. Coordinated air travel for the whole organization. Kept the Director website portal updated with all current information relating to the Board. Managed the office of the President including providing direct support to the Executive Team. Organized Annual General Meeting and took minutes. Performed all duties of a confidential secretary to the president. Prepared all duties of a confidential correspondence, reports and composed routine and moderately complex correspondence as required. Coordinated the President’s schedule, arranged meetings and maintained appointment calendar. Coordinated the maintenance of office equipment, stationary, supplies as needed for the Board and CEO. Coordinated the completion of broker/agent contracts and other official documents as required. Maintained an efficient administrative records system to ensure the availably of the Board/CEO. Directed work flow, acted as an intermediary between all departments by arranging conference calls, scheduling meeting, composing correspondence, and managing calendar. Assisted with events planning and organization. Assisted the project managers with administrative tasks Executive AssistantSep 2021 – Feb 2023 Eterna Oil & Gas Plc, Lagos, Nigeria Provided comprehensive administrative support to senior executive including managing calendars, scheduling appointments. Arranged meetings and coordinated travel arrangement. Managed incoming and outgoing communications on behalf of senior executives. Organized and maintained confidential files, records and documents. Conducted research and gathered data for reports and documents. Primary contact for internal and external stakeholders, while maintaining positive and professional relationships. Assisted in planning, coordination and execution of special projects. Worked in collaboration with the senior managers to define project goals and establish a timeline and plan to achieve them. Administrative AssistantOct 2019 – Apr 2021 Dangote Industries, Lagos, Nigeria Provided administrative support to management, resulting in improved efficiency in daily operations. Created an automated workflow process that reduced administrative tasks allowing for faster completion of projects. Coordinated and liaised with other executives, departments and external partners. Composed correspondence, prepared reports and managed a variety of administrative tasks. Handled phone calls, emails and correspondence on behalf of the executive, maintaining professionalism. Coordinated and managed executive-level meetings, conferences and events. Handled the various stakeholder requests via phone calls, physical and online meetings, and emails. Plan and executed destination events. Built vendor list. Education & Credentials PGD in Project Management, Conestoga College, Ontario, Canada Bachelor of Science, Human Resource Management, University of Ghana, Accra, Ghana