Ruth Adeola Adebayo

RUTH ADEBAYO ADMINISTRATIVE AND EXECUTIVE ASSISTANT EDUCATION FEDERAL UNIVERSITY Bachelor of Agricultural Administration Administration 2026 HUBSPOT Digital Marketing PROFILE Results-driven and highly organized Executive and Administrative Assistant with a strategic mindset and a strong background in supporting business operations and executive teams. Proven ability to manage complex schedules, coordinate meetings and travel, and ensure seamless day-to-day workflow. Skilled in handling high-level communications, maintaining confidentiality, and streamlining administrative processes using CRM systems and automation tools. Experienced in conducting research, preparing reports, and supporting strategic initiatives to enhance productivity and team efficiency. Committed to delivering professional, proactive support and contributing to organizational growth. Certification 2025 WORK EXPERIENCE ADMINISTRATIVE ASSISTANT UDEMY Virtual Assistant course 2025 UDEMY Virtual Assistant course 2025 RICO COMPANY United state 2022 - 2023 Provided high-level administrative support to management and staff, ensuring smooth daily operations and efficient office workflows. Managed calendars, scheduled meetings, and coordinated travel arrangements, maintaining strict attention to detail and time sensitivity. Handled correspondence, prepared documents and reports, and maintained organized digital and physical filing systems. Served as the first point of contact for internal and external communications, delivering prompt and professional responses. Assisted with data entry, invoicing, and basic bookkeeping tasks, contributing to accurate record-keeping and budget tracking. Supported HR-related activities including onboarding, leave tracking, and maintaining personnel records. Helped streamline office procedures and introduced minor automation tools to increase task efficiency and reduce manual workload. Ensured confidentiality in handling sensitive information and supported leadership with ad-hoc tasks and special projects. SKILLS Lead Generation Data Entry Website SEO Social Media Management Content Creation Reputation Manager Graphic Design Form page automation Web scrapping Email copy Attention to Detail Time Management & Prioritization LANGUAGES English Spanish Executive Assistant 2023 - 2025 Rising Hawk Remote At Rising Hawk, I provided high-level executive and administrative support to senior leadership, ensuring the smooth operation of day-to-day activities and strategic initiatives. My responsibilities included managing complex calendars, scheduling and coordinating meetings, handling confidential correspondence, and organizing travel arrangements. I played a key role in streamlining communication between departments, preparing reports and presentations, and supporting internal project workflows. I also utilized tools like Google Workspace, Microsoft Office, and CRM platforms to manage tasks, track deadlines, and maintain organized digital records. My ability to anticipate executive needs, solve problems proactively, and maintain professionalism under pressure contributed to more efficient decision-making and improved team productivity. In addition to administrative duties, I took initiative in improving internal processes, such as introducing a more efficient document management system and optimizing meeting workflows to save time and reduce scheduling conflicts. I also supported HR-related tasks, including onboarding coordination and internal communication. My attention to detail, discretion, and ability to handle multiple priorities made me a trusted point of contact for both internal teams and external partners. RUTH ADEBAYO ADMINISTRATIVE AND EXECUTIVE ASSISTANT EXPERTISE CORE EXECUTIVE ASSISTANT SKILLS Calendar & Schedule Management Email and Communication Handling Travel Planning & Itinerary Coordination Meeting Preparation & Minute Taking Task & Deadline Management Document Drafting & Editing Data Entry & Record Keeping Confidentiality & Discretion TECHNICAL & TOOL-BASED SKILLS Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) Google Workspace (Docs, Sheets, Calendar, Gmail) Project Management Tools (Asana, Trello, Notion) Video Conferencing Tools (Zoom, Google Meet, Microsoft Teams) CRM & Database Management (e.g., Salesforce, HubSpot) File Management & Cloud Storage (Dropbox, Google Drive) WORK EXPERIENCE Business Development Manager Pavillion Agency Remote 2022 - 2023 Led cross-functional teams in the planning and execution of multiple high-profile projects, ensuring successful completion within scope, time, and budget constraints. Collaborated with stakeholders to define project objectives, scope, and deliverables, creating detailed project plans, schedules, and resource allocation strategies. Managed project budgets, tracked expenses, and implemented cost-saving measures, resulting in a 15% reduction in project costs over the course of one year. Conducted risk assessments, identified potential issues, and developed proactive solutions, minimizing project risks and ensuring smooth project execution. Reputation Management (Remote) - HOME365 LAS VEGAS As a remote Reputation Management Specialist on Upwork, I’ve supported companies across industries—ranging from mobile apps to service-based businesses—in improving and maintaining a strong online presence. My responsibilities include monitoring reviews across platforms like Google, Trustpilot, BBB, and major app stores, and crafting strategic responses that reflect the brand’s values while professionally addressing customer concerns. One of my most impactful projects involved working with a company whose Google Play Store rating was at 1.8. Through coordinated outreach, feedback collection campaigns, and issue resolution, I helped raise the rating to 3.0 within a few weeks. On Trustpilot, I increased their score from 3.8 to 4.5 by implementing a review request strategy targeting satisfied users, optimizing their profile, and proactively engaging with customer feedback. I also provided tailored weekly reports that outlined sentiment trends, flagged recurring issues, and guided improvements in customer service. I utilize tools like Google Alerts, Trello, and review management dashboards to track brand mentions and ensure timely responses. My ability to communicate with empathy, maintain consistency in brand voice, and focus on long-term credibility has helped clients regain customer trust, increase conversions, and sustain a positive digital footprint. RUTH ADEBAYO ADMINISTRATIVE AND EXECUTIVE ASSISTANT TO WHOM IT MAY CONCERN, Dear hiring manager, As a proactive and versatile professional with experience in executive support and online brand management, I am excited to bring my skills to a role that values both organizational excellence and digital reputation. I offer a unique blend of administrative precision, digital communication expertise, and brand awareness strategies that make me well-suited for roles involving both executive assistance and reputation management. In my previous roles, I have supported leadership teams by managing schedules, coordinating communication, and streamlining daily operations—ensuring efficiency and clarity at every level. At the same time, I have successfully led reputation management initiatives, helping businesses improve and protect their online presence across platforms like Google, Trustpilot, and app stores. One notable achievement includes boosting a company’s Google Play rating from 1.8 to 3.0 and Trustpilot score from 3.8 to 4.5 through timely customer engagement and targeted review campaigns. My background in digital marketing has further strengthened my ability to manage brand voice and coordinate across departments. I’ve executed social media strategies that increased audience engagement by over 40%, and contributed to a 25% boost in website traffic through well-optimized ad campaigns. These experiences have refined my attention to detail, communication skills, and adaptability—traits I consistently apply in both administrative and brand-facing tasks. I am confident that my combined experience in executive support and digital reputation management will bring measurable value to your team. I would welcome the opportunity to further discuss how I can contribute to your organization’s success. Warm regards, Adebayo Ruth Ruth