Rukaiyat Adetunji

RUKAIYAT ADETUNJI Professional Profile Dedicated and results-oriented Human Resources and Administrative professional with over five years of progressive experience supporting HR functions, recruitment, and operations across public and private sectors in Ireland and abroad. Adept at managing employee life cycle processes, coordinating learning and development programmes, and ensuring compliance with policy and audit standards. Currently employed as an Assistant Staff Officer with City of Dublin Youth Services, maintaining our social media management and providing a comprehensive HR and administrative as well as supporting to senior management. Experienced in maintaining employee records, coordinating training schedules, managing correspondence, and supporting procurement documentation. Holds dual postgraduate degrees; an MSc in Human Resource Management (CIPD Accredited) and an MSc in Procurement and Supply Chain Management combining people management, operational planning, and process efficiency. Recognised for a proactive, organised, and confidential approach to work, with the ability to build strong relationships at all levels of an organisation. Key Skills & Expertise • End-to-End Recruitment & Selection • HR Administration & Records Management • HRIS Database Management (SAP, MegaHR, Rezoomo) • Learning & Development Coordination • Induction & Onboarding Programmes • Policy Implementation & HR Compliance • Procurement & Vendor Coordination • Performance Management Support • Data Reporting, Audit & Documentation • MS Office Suite (Excel, Word, PowerPoint, Outlook) • Strong Communication & Stakeholder Engagement • A proactive team player who can also work independently. • Eager to learn and grow within a supportive HR function. Professional Experience Assistant Staff Officer (Grade IV – Part-Time) City of Dublin Youth Services, Dublin 4 | Dec 2024 – Present • Provide administrative and HR support to the Director and senior management, ensuring effective coordination of daily operations. • Manage staff correspondence, meeting schedules, and internal communications while maintaining confidentiality and professionalism. • Prepare, review, and process documentation such as contracts, internal memos, and reports with high accuracy. • Support HR activities including employee record maintenance, leave tracking, and onboarding administration. • Assist with procurement coordination: tracking orders, managing quotations, and ensuring compliance with public sector procedures. • Contribute to internal audits and preparation of documentation for funding and compliance reviews. • Maintain and update internal databases and HR records to support operational decision-making. • Prepare meeting minutes, distribute follow-ups, and ensure timely completion of assigned actions. Key Achievements: • Streamlined communication workflows for the management team, improving information turnaround time. • Enhanced document organisation and accessibility through structured filing and digital record systems. Operations Coordinator – Learning & Development, HR (Agency Contract) Health Products Regulatory Authority, Dublin 2 | Dec 2023 – Apr 2024 • Coordinated all internal and external training programmes, liaising with vendors, managers, and staff to ensure timely delivery. • Oversaw learning compliance, tracked completion rates, and maintained training databases for audit readiness. • Supported procurement of training services by managing vendor communication, quotations, and payments. • Prepared monthly and quarterly L&D reports for management review and regulatory submission. • Designed and delivered onboarding and induction sessions for new employees. • Collaborated across HR and Operations to align learning initiatives with organisational development goals. Key Achievements: • Improved tracking accuracy of L&D compliance records by implementing a new spreadsheet monitoring system. • Successfully managed multiple training contracts and payments under tight regulatory deadlines. HR and Recruitment Officer (Grade IV – Agency Contract) Children’s Health Ireland, Crumlin | Jun 2022 – Apr 2023 • Acted as the first point of contact for HR queries from staff and management, providing guidance on policy and procedure. • Managed end-to-end recruitment campaigns, including advertising, shortlisting, interviews, and onboarding. • Generated and issued contracts, letters, and documentation in line with employment law and CHI standards. • Maintained HRIS systems (SAP, MegaHR) and ensured accuracy of employee data. • Assisted managers with probation tracking, performance reviews, and absence management processes. • Supported internal audits, HR reporting, and process improvements to strengthen compliance. • Manage the HR mailbox, prioritising and responding to queries efficiently. • Drive process improvements and act as a process owner for key HR initiatives. • Maintain accurate employee files and ensure compliance with GDPR and data protection obligations. Key Achievements: • Successfully coordinated over 40 recruitment campaigns, meeting all deadlines and documentation standards. • Introduced improved onboarding templates that reduced administrative turnaround time by 25%. HR and Operations Officer Extra Miles Logistics, Abuja, Nigeria | Jan 2021 – May 2022 • Supported the HR and Operations team in managing recruitment, performance tracking, and employee records. • Assisted in the coordination of training sessions and maintained documentation for staff development. • Monitored operational workflow and ensured adherence to company procedures. • Liaised between HR, finance, and logistics teams to ensure efficient communication. Key Achievements: Streamlined record-keeping practices, resulting in faster data retrieval and improved compliance. HR Specialist RHF Guesthouse Limited, Abuja, Nigeria | Mar 2020 – Dec 2020 • Managed recruitment and employee relations processes, ensuring policy compliance. • Developed and implemented HR policies, job descriptions, and training manuals. • Conducted investigations and advised management on disciplinary procedures. • Promoted positive work culture through clear communication and fair employee support. • Prepare monthly, quarterly, and annual HR reports (headcount, leave, absence, etc.) and assist in developing HR dashboards. • Contribute to HR projects, new initiatives, and continuous improvement activities. • Be a proactive, collaborative member of the HR team, championing a high-performance culture. Career Breaks for Academic & Professional Development Apr 2023 – Nov 2023 & May 2024 – Nov 2024 • Undertook MSc in Human Resource Management (CIPD Accredited). • Completed professional development courses on HR analytics, payroll, and AI in HR. • Engaged in structured upskilling and career planning for HR career progression in Ireland. Education • MSc Human Resource Management (CIPD Accredited) – Distinction University of Central Lancashire, UK | 2023 – 2025 • MSc Procurement and Supply Chain Management (CIPS Accredited) – 2:1 Griffith College Dublin, Ireland | 2019 – 2020 • BA (Hons) Business and Management (CMI Accredited) – 2:1 University of the West of England, UK | 2014 – 2017 • A 'Levels David Games College, UK - C • School leaving certificate Nigerian Tulip International College, NIG - Social Sciences: B+ Certifications & Training • Employee Relations, Payroll, AI in HR, Excel for HR Professionals (2025) • Social Media Management (2025) • Data Analytics for HR (2024) • TEFL Certification: Teaching English as a Foreign Language (2024) • Project Management Fundamentals (2023) • Procure Class on Supply Chain Finance (2020) • How to Source the right consultants for your projects (2020) • Consulting Sourcing 101 – Mastering the category (2020) Professional Membership • Chartered Institute of Personnel and Development (CIPD) - Associate Member • Nigerian Institute of Management (NIM) - Associate Member Interests Travelling | Volunteering | Culinary Arts | Reading | Personal Development