Ruby Jeane Pabellena
(--https://varubypabellena.pesohosting.com
www.linkedin.com/in/rubypabellena
Quirino Province, Philippine 3400
With over five years of experience in accounting and
administrative support role, supervising day-to-day activities
and bookkeeping: proofreading bills, managing accounts and
preparing financial reports.
Academic History
Trainings
WordPress and Marketing Course
WordPress and WooCommerce:
Complete Guide
Complete SEO Training 2020
Accounting, Bookkeeper & Financial
Statements: Zero to Pro
Virtual Assistance 101
BACHELOR OF SCIENCE IN FINANCIAL
MANAGEMENT ACCOUNTING
University of the Cordillers
Attended from 2011 to 2014
HIGH SCHOOL DIPLOMA
CLASS OF 2011
Cagayan Valley Colleges of Quirino
Graduated with honors
Academic Excellence in Mathematics
Competence
Excellent administrative and bookkeeping skill
Social media management
Bookkeeping (accounting principles and cycle)
Proficient in using Microsoft Office (Word, Excel,
Outlook, PowerPoint)
Knowledge of GDrive, GDoc, GSheet, GCalendar
Familiar with QuickBooks and other accounting software
Knowledge in creative designs (Canva)
Familiar with WordPress
Basic video editing
Email management
Excellent in time management and ability to multitask and prioritize work with a little supervision
Strong "can-do" attitude
Work Experience
VIRTUAL ASSISTANT | FB ASSISTANT
September 2020 – Present
Virtual Savages
JOB DESCRIPTION:
Communicate with the followers, respond to queries in a timely manner
Manage Facebook group and share engaging contents
Manage email
Verify payments
Create spreadsheet of new students with their details
Email new student the link of the pre-recorded course and invite them to join the team in Slack
Upload or update Google Drive folders for student to access new videos
ADMINSTRATIVE AIDE IV
February 4, 2019 – Present
Finance Section, Department of Public Works and Highways – Qurino DEO
JOB DESCRIPTION:
Data entry of financial transaction to the system
Prepare monthly and quarterly reports, and ad-hoc performance reports
Assists in preparing and managing budget
Review request for operating fund, reimbursements, etc.
Assists in annual audit by assembling or organizing financial records and documentation
Preparing disbursement vouchers
Payroll preparation
ADMINISTRATIVE EXECUTIVE
March 28, 2015 – October 22, 2018
Al Mosaedoon Employment Services - Dubai, UAE
JOB DESCRIPTION:
-Junior Accountant Role
Handle account queries from clients via phone, email and in person
Perform basic bookkeeping
o Data entry of financial transactions to the system
o Prepare daily actual sales performance report
o Organize records of invoices, bills and deposits, and maintain up-to-date filing system
o Research any account discrepancy and process adjustments
Manage accounts payable
o Proofreads bills from suppliers
o Process payments and prepare checks
Manage accounts receivables
o Generate invoices using the system and prepare pro-forma invoices whenever needed
o Send out invoices and ensure timely collection of payments
o Monitor online payments or EFT
o Monitor account details for non-payment, delayed payment and other irregularities
Assist in month end closing, preparation of financial reports
Assists in processing payroll
-General Admin Tasks
Supervise, monitor, and check day-to-day activities
Act as point of contact between clients, employees and executives
Assists in managing the general phone line of the company
Manage marketing activities (drafting flyers and arranging distribution)
Carry out efficient documentation and filling system
Ensure customer details are kept up to date on the central database
Prepares work schedule of the staff for next operating day
-Executive Assistant Role
Provide secretarial and personal support to the Operations Manager
Manage diary (schedule meetings, update calendars and provide reminders)
Record, transcribe and distribute minutes of meetings
Coordinate travel arrangements and flight bookings
-Human Resource/Public Relations Officer Assistant
Maintain contact list
Keep track of leave and sick days
Maintain and update excel sheet for all the employees’ details and physical copies of employee’s records
Assist/coordinate with the PRO for visa renewal, new work permit and cancellation
