Rosalie Rualo

OBJECTIVE: A challenging position with an established organization that offers growth based on dedication and proven ability to lead. To contribute positively towards the development of the organization. PROFILE: A professional with over 20 years of combined administrative and legal expertise, supported with wide range of systems applications. An organized, stress manageable and multitask employee who can contribute to achieve goals and objectives in compliance of company’s mission and vision and thrives in a “people” environment. Flexible, can easily adapt in a fast-paced environment, dedicated and resourceful. WORK EXPERIENCE: Bausch+Lomb Dubai, UAE Business Affairs Manager (2016 to 05 August 2025) Key Responsibilities: Contract Drafting and Review • Initiate contracts using corporate templates, reviewing and comparing contracts/agreements from other parties, including supply agreements, vendor agreements, product purchase agreements, distribution agreements, and confidentiality agreements for Turkey, ME, and Africa regions. Contract Approval Process: • Oversee the timely execution of approvals from the appropriate signatories across respective entities. • Lead and track the approval process of proposed contracts in the MENA region. Document Management: • Serve as the custodian of all critical legal documents (originals and copies) required for contracts, ensuring they are readily available upon request. • Maintain accurate and up-to-date records of all contracts, including hard and soft copies, in a comprehensive contracts database. • Ensure proper filing and easy access to original copies of all legal contracts for both entities. • Regularly update the dispute docket and corporate documentation database. Support for Commercials / Business Units (BU’s): • Provide support to BU managers and Directors in the MENA region with CAF (Capital Approval Form) preparation. • Assist BU managers of ME and Africa in DS (Distribution Strategy) preparation. Compliance and Proofreading: • Validate and proofread all contracts to ensure compliance with company’s standard operating procedures and legal requirements. • Maintain a knowledge base of best practices, contract templates, and internal guidelines. • Process due diligence for onboarding new vendors and partners, ensuring compliance with company policies and regulatory requirements. Vendor and Supplier Contract Management: • Ensure proper validation of signatures from all distributors in legal contracts. • Manage contracts related to vendors/suppliers (CAF, Distribution Agreements, vendor/supplier contracts), ensuring they are up to date and in line with company policies. Data Protection and Confidentiality: • Ensure all data and documentation are managed in compliance with Data Protection and confidentiality requirements Legal Coordination and Documentation: • Liaise with PRO (Public Relations Officer) for corporate legalization of contracts. • Coordinate the sending and receiving of legal documents, including Distribution Agreements). • Manage and update the corporate GEMS system data upload (TMEA). Training and Team Support: • Provide training to contract administrators in Bausch Health Turkey and SA regarding the Corporate Documentation Database and legal customer contract management. • Follow up with Turkey and Africa teams on updates to the Corporate Documentation Database and Contracts file. Logistics and Office Coordination: • Support logistics processes for the office, including lease expiry, trade license renewals, and collecting necessary documents for transitions. Litigation and Legal Updates: • Manage litigation updates and liaise with lawyers in Turkey regarding ongoing legal matter • Legal tracker administrator Valeant / Bausch+Lomb / Medpharma Dubai, UAE Office Manager / Sales & Tender Coordinator/ HR & Payroll Specialist (2010 – 2016) Key Responsibilities: Administrative Support and Team Coordination: • Provide comprehensive administrative assistance to the management team across the Middle East (ME) region, ensuring efficient day-to-day operations. • Lead and coach subordinates, fostering a productive work environment and ensuring the team’s professional development. • Assist the Director and Senior Management in Turkey and the Middle East with travel arrangements, booking business meetings, and coordinating important activities. • Contribute to the preparation of the annual budget for office expenses and other administrative costs. Office Management and Facilities Coordination: • Maintain organized and efficient filing systems, ensuring all documentation is easily accessible and up to date. • Oversee the inventory of office supplies, manage requisitions for additional supplies, and ensure cost-effectiveness in procurement (including negotiating prices for printing, stationery, signage, business cards, etc.). • Coordinate office maintenance requests and ensure that office facilities and equipment are properly maintained, including indirect procurement and routine upkeep. Event and Meeting Coordination: • Organize travel arrangements, room bookings, catering, and other logistics for both in-house and off-site corporate meetings. Attend meetings as required to provide support. • with international colleagues across all support functions to ensure seamless coordination of administrative activities. Reporting and Analysis: • Review and analyze special reports, summarizing information, identifying trends, and keeping management informed to support informed decision-making. • Submit, follow-up and collect new employment to ensure that the visas are processed on a timely and manner. Visa, Labour, and Legal Documentation Management: • Renew, update, and maintain all employee and dependent visas, labour cards, and contracts in a timely manner to ensure compliance with labour and immigration regulations. • Ensure timely renewal and updates of trade licenses and other required government certifications for the company’s legal entities in the UAE. • • • • Renew and maintain company leases in the UAE, ensuring they are up to date before expiry. Arrange the processing and attestation of legal documents for the company, as required by the authorities / Business. Prepare and submit documents as required by legal authorities, ensuring compliance with all relevant regulations. Maintain the confidentiality and security of company and employee records at all times. Payroll and Compensation Management: 2 • • Ensure accurate and up-to-date records of employee salary packages. Prepare and process payroll for Medpharma and Valeant / Bausch + Lomb, including the preparation of pay slips. • Perform complete analysis and reconciliation of utilities, float, and bank balances, ensuring accurate financial reporting. Reporting and Administration: • Prepare monthly reporting spreadsheets for the Finance team in the Europe branch office, including analysis of bank balances, expenses, and petty cash and prepare documents for the annual audit report. • Prepare quarterly and yearly A&P (Advertising & Promotion) budgets for Valeant / Bausch + Lomb. • Update and maintain monthly headcount records for ELC (Employee Life Cycle) reporting purposes. Insurance and Benefits Coordination: • Liaise with insurance companies to manage employee medical and travel insurance coverage as required. Tender Coordination and Sales Support: • Prepare tenders for SGH/Iraq Pharma and Surgical divisions, including gathering quotations and required documents for submission. • Assist in marketing activities such as the preparation and negotiation of pricing for promotional tools, coordinating shipments, and managing customer relations with clients and purchasers. • Organize and implement various projects, including overseeing the distribution of products, managing relationships with subcontractors and suppliers, and handling tasks related to promotional materials and sample distribution. Contrast Professional Dubai, UAE Coordinator / Office Manager - (2000 – 2009) Key Responsibilities: Office Administration and Client Communication: • Independently manage all office routines, including monitoring fax transmissions and handling daily client incoming and outgoing calls. • Assist other coordinators with ongoing tasks, ensuring smooth collaboration across team. Model and Photographer Coordination: • Book and confirm models and photographers for upcoming jobs, ensuring all arrangements are made according to client requirements. • Follow up with models, photographers, and clients to ensure satisfaction with the services provided. Event Management: • Manage and oversee events such as fashion shows, product promotions, and exhibitions, ensuring all logistics are in place. • Supervise jobs by visiting job locations, representing the company, and ensuring high-quality service standards. Administrative Support and Accounting: • Assist in the registration process and accurate input of data for various projects. • Manage the preparation of cheque runs for payments, preparing statements for the accounting department. • Oversee the preparation of cheque runs and ensure updates are made in Peachtree software for accurate accounting records. Payroll Administration: ⚫ Prepare and process employee salaries in a timely and accurate manner. 3 Headline Industries LLC/Europa International Trading LLC Dubai, UAE Receptionist/Secretary (1998 – 2000) Key Responsibilities: • Handling all duties in front office like manning the customer’s service line, assist and guiding then by giving detailed information for their queries, message forwarding, receiving, sorting, distributing, and dispatching all incoming-outgoing mails and couriers, interacting with visitors. • Preparing statements for the accounting department. • Doing the regular secretarial functions, which include internal-external coordination between department and inter-companies on various matters for smooth functioning. • Arrange meetings and appointments. Computerize typing of reports, memos, faxes, invoices, transmittal and correspondences of routine letters and data entries. Up keep filing for proper back up. • Keeping up all relevant documents and general administration works. • Preparing and issuing invoices purchase orders, documentation for import and export. SUMMARY OF QUALIFICATIONS Technical Skills • • • • • • Proficient in MS Office applications, Peachtree Accounting, and Adobe Photoshop. Internet savvy. Ability to easily acquire software applications. Matrix Payroll System Legal Tracker (repository of all legal matters) Concur (SAP) Training Seminar Attended • • • • • Enterprise Content Management (ECM) Navision Performance Management Training Social Style Company Regional Pharmacovigilance / Drugs Safety Trainings 4