Rona Erica Chavez

RONA ERICA CHAVEZ VIRTUAL ASSISTANT, BOOKKEEPER, QBO CERTIFIED PROADVISOR Guagua, Philippines (- - PROFILE SUMMARY I'm an online bookkeeper and virtual assistant, who is enthusiastic about working with companies remotely to solve nagging accounting and bookkeeping issues, as well as administrative tasks. I provide top-quality numerical and data analysis skills for the highest accuracy. I have excellent communication skills and a reputation for being extremely reliable. I have a good high-speed internet and power backup facility so I can provide you with uninterrupted bookkeeping services and virtual assistance. I am fast and efficient, adaptable, and worth the cost. SKILLS Accounting/Bookkeeping Admin Assistance Data Entry Email Management Social Media Management Computer skills Time Management and Organizational Skills Travel Planning Critical Thinking and Analytical Skills CAREER BACKGROUND Virtual Assistant & Bookkeeper August 2022 - October 2022 WY Trading Inc., USA Manages orders in Wayfair and Shopify and prepares tracking/shipping labels Checks inventory at the warehouse's website and updates inventory in the Wayfair account Emails orders for the day with shipping labels to the warehouse for shipping Manages 2 Seller Central Amazon accounts' (1 with 3 countries and 1 with 5 countries) Prepares weekly FBA shipment plan and sends FBA labels to the factory Monitors Account Health, Performance Notifications, Buyer Messages, and Inventory of assigned Seller Central accounts Prepares case reports to Amazon for issues in inventory, account, and/or shipment Updates product listings (images & price) on Amazon Coordinates with factory and freight for weekly shipping plan thru WeChat Reviews invoices and prepares payments thru Veem & Wise Prepares PO & shipment plan on the client's database/website Submits daily sales reports to the factory thru WeChat Coordinates with the team thru Slack and Front Watches Loom videos for client's task instructions and assistance Reconciles bank transactions in client's QuickBooks Online Prepares P&L report Reviews Amazon Statement reports over Excel Sales reports to compute COGS and payment to the factory Generates and inputs adjusting journal entries in QBO to provide accurate financial statements Perform administrative and customer service duties via email, Slack, WeChat, and Front Maintain business files and databases in Excel and PDF, invoice preparation, and performed data entry Prepares EOD & EOW reports and submits them on Slack and Front Prepares invoice for payroll and submits to the client for payment April 2015 - August 2022 Financial Analyst II / Administrative Officer IV Department of Social Welfare and Development, Region III Managed, tracked, and monitored financial updates from Field Offices Reviewed monthly reports for accuracy and completeness, reconciled transactions and determining payment approval statuses Reviewed financial reports and streamlined operations to increase productivity and the agency's quality policy Consolidated financial data and materials for crucial leadership meetings Attended meetings with directors, service providers, and other Field Office personnel to analyze finance and administrative issues and updates, and provide recommendations Interacted with clients and Field Office personnel to guide proper action and process by establishing and enforcing policies and procedures Presented results of financial analyses to clients verbally and in written form Used Excel, Google Spreadsheets, and PowerPoint to create reports and recommended courses of action to upper management Analyzed financial information related to payroll, capital projects, and professional service contracts to examine budget needs Solved financial problems with the use of diverse analytical and modeling techniques. Kept pace with economic, industrial, and corporate developments impacting clients' financial wellbeing Senior Bookkeeper / Administrative Assistant III Department of Social Welfare and Development, Region III October 2012 - April 2015 Provided comprehensive accounting support to the company by managing functions like payroll, accounts payable, accounts receivable, and business expense processing Worked with senior accounting staff to prepare financial documents and reports such as bills and invoices, year-end analyses, budgets, financial records, and financial statements Maintained accurate historical records Input financial data and produce reports using the Payment Reconciliation System Checked Excel, Word, and PDF documents for errors and accuracy while updating in Payment Reconciliation System Managed and responded to correspondence and inquiries from clients and other office personnel Gathered, evaluated, and summarized account data in detailed financial reports Assessed data and information to verify entry, calculation, and billing code accuracy Attended meetings with directors, service providers, and other office personnel for finance updates Prepared Minutes of the Meeting as well as agreements reached from the meeting Performed other office tasks instructed by the supervisor Freelance Bookkeeper Bap's Motorcycle Parts Preparation of financial statements for submission of Income Tax Returns; 1. Income Statement 2. Statement of Financial Position 3. Statement of Cash Flows 4. Notes to the Financial Statement Filling out BIR forms through eBIR December 2021 Sales Attendant Arbor Networks Internet Café, Guagua November 2006 - January 2008 Received payment from client's use of the internet and desktop hourly Managed cash drawer throughout the shift and during opening and closing procedures Prepared accurate daily sales reports, corresponding with the cash in the cash drawer Deposited cash from sales to the employer's bank account Performed photocopying, typing, printing, and scanning jobs for clients Cleaned tables, chairs, outside patio area, and storage areas Removed malware, ransomware, and other threats from laptops and desktop systems Patched software and installed new versions to eliminate security problems and protect data Configured hardware, devices, and software to set up work/game stations for clients EDUCATION Bachelor of Science, Accountancy 2007 - 2011 Development for Advanced Technology Achievements (DATA) College City of San Fernando, Philippines INTERESTS Traveling Reading Non-Fiction & History Solving Sudoku Puzzles