Romelyn Vargas

ROMELYN VARGAS Administrative Officer / HR Assistant ABOUT ME --France Cluster, International City, Dubai EDUCATION BSBA Major in Marketing Management Tarlac State University 2007 - 2011 Certified Nursing Assistant Development Academy for Training and Science Center 2023 SKILLS Administrative Management HR Policies and Procedures Microsoft Office CRM Software LANGUAGE English Tagalog Highly efficient, dedicated, and dependable HR Assistant/Admin Officer/ Receptionist with 12 years of extensive experience in managing various daily office operations, maintaining confidential documents and files, and being in charge of office supplies. Strong organizational skills and excellent attention to detail when dealing with paperwork. I always strive to achieve the highest standard possible, at any given task and in any situation. WORK EXPERIENCE Administrative Officer IT Max Global DMCC March 2021-Present Liaise with the Manager to facilitate the renewal process of the company’s trade license and establishment card, ensuring compliance with regulatory requirements. Organize a filing system for important and confidential company documents Maintain a company calendar and schedule appointments Manage Travel arrangements for Employee’s Annual Leave Manage our registration supplier portal, prepare documents to submit proposals in response to bit invitations Support the Procurement Team in identifying and evaluating potential suppliers, both local and international. Responsible for maintaining records of purchase orders, monitoring delivery schedules, following up with the supplier, and ensuring that the items are received on time. Responsible for managing the trips of the CEO abroad. Booking hotel stay and ticketing. Prepare relevant letter for suppliers, clients, and other officerelated requirements Process employee Visa applications via DMCC portal Process Health Insurance of employees, Car insurance of the owner Schedule in-house and external events Prepare quotations for the Sales team Coordinate the collection and collation of shipping documents, assist in inspecting received items or cargo, and facilitate the necessary processes to request and obtain gate passes or other clearance documents. Negotiate the price of the supplier and check with the market price Responsible for shipping and logistics both import and export Initiate the onboarding of the newly hired employee REFERENCE Lorela Nutu Seaways / HR Manager Phone: - Email :- Maintains Office Petty Cash log Maintains BPS SPLA monthly report Updating CRM Software – Annual Leave Report, Quotations, Simple Order Purchase, Opportunites Preparing and keeping records of the delivery notes for the items sent to the clients Maintaining and keeping a record of a Hardware inventory and all the Serial numbers. Supervise Communication – answer phone calls/ general inquiries and route to the concerned personnel and act as point person between company, client & suppliers. Organize Internal Resources – maintain the office, employee files, and supplies. HR Assistant & Receptionist Seaways International DMCC November 2011 - August 2020 Participating in the recruitment process Posting job ads and organizing resumes and job applications Scheduling job interviews and assisting in the interview process. Ensuring background and reference checks are completed. Welcomes new employees to the organization by conducting orientation. Collecting employment information Preparing new employee files and applying for new joiner insurance Processing and monitoring all types of applications and paperworks to the local government such as New/Renewal of visa for DMCC, Insurance, Trade License, & Establishment Card. Maintaining staff files, database and updating information on a timely basis Performing/ presenting HR Training if needed Maintaining employee leave management, annual leave, and sick time are tracked and monitored. File and update contact information of employees and clients Proficient in all sorts of clerical and receptionist duties Coordinating repairs for office maintenance Responsible for receiving and sorting mail. Making booking / arranging couriers/export shipments Sending Birthday Greetings / Holidays Responsible for logging all the invoices received through couriers and mail and giving them to a particular person. Responsible for Stock Control – Stationary Management and other Office Utilities Monitoring and following up on delivery status (office and panty supplies). Responsible for applying and sending emails for the gate pass and CID Approval to enter the port. Assisting All Managers in all departments (MD, GM, Marketing, HR, QSHE, Technical, Crewing, Accounts, Purchasing)