Renee Frey

Renee Frey Executive Assistant Dallastown, PA 17313-- Executive Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once. Excellent work ethic and strength in boosting company morale. Authorized to work in the US for any employer Work Experience Executive Assistant Engel Machinery - York, PA December 2018 to September 2019 • Primary administrator for Concur for ENGEL North America • Train new employees on expense & travel policy and system (Concur) • Checked accuracy and completeness of Expense Reports in Concur, first level approver prior to managers approval • Generate process improvements within scope of daily responsibilities • Proofread newsletters and announcements for business as needed • Review NDA's for accuracy and company requirements prior to Presidents review and approval • Coordinate travel as required for president, executive and internal employees and visitors • Organize and schedule small and large group lunches for the management team • Maintain contacts for the ENA President, including downloading any contacts consistently from business cards or spreadsheets into the contact lists • Stocking and distributing marketing materials (promotional items and brochures) as needed • Responsible for recording of accurate safety committee meeting minutes and distribution of materials • Safety team member and participated in safety task force • First line backfill for Receptionist • Performs other duties or special projects as required or as assigned by the supervisor. • Created and implemented loan and rental machines program Executive Assistant Stewart Companies Inc - York, PA September 2017 to October 2018 • Reconciled and processed expense reports for executives, directors and operational employees • Managed external contacts for COO and kept track of periodic communication needed for priority contacts • Located and attached appropriate files to incoming correspondence requiring replies • Supported the human resources department in the annual employee review process to manage performance merit increases • Frequently used word processing, spreadsheet, database and presentation software. • Supplied sales and marketing support to our nine locations • Researched, proposed and implemented vendor services to decrease costs to organization • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings • Managed the COO's complex and frequently changing travel arrangements and coordinated the preplanning of trips to him and other staff • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale • Created expense reports, budgets and filing systems • Developed and maintained an internal client filing system • Distributed company-wide announcements daily, booked conference rooms and coordinated catering for weekly, monthly and annual staff meetings and training's • Meeting minutes for executive staff and assisted the COO with his agenda for all meetings • Extreme confidentiality for all discussions, meetings and document handling. • Ordered all office supplies including ink cartridges, toner, and paper • Directed administrative functions for the directors, principals, consultants and key managers • Developed and maintained an alert system for upcoming deadlines on incoming requests and events • Compiled and analyzed sales, CSI scores and marketing reports • Processed travel expenses and reimbursements • Gatekeeper for all calls, drop in visits and meeting requests for the COO • Organized and managed all events for executive staff, directors and employees - employee appreciation luncheons, staff retreats, lunch and dinner meetings, company volunteering, trainings, donations, holiday parties and any other event requested • Provided personal assistance to the COO for family events, dinners, purchases, travel and any other requests or tasks he asked of me • Supported the COO in all reporting of financial data for end of the month, weekly warranty data and daily CSI with positive and negative marks • Created a messaging and tracking of tasks that the COO needed to keep his attention to • Created a procedure and policy storage so that all employees could easily find and use • Managed, updating and informed all employees of changes • Researched and partnered with clothing vendor for employee clothing and uniforms that was easier to use and cost effective to the company • Any and all other duties requested by the COO and President • Provided personal assistance to COO with personal errands, family gatherings and other items he may have been involved in Sales, Marketing And Administrative Coordinator PFG Capital - York, PA December 2015 to October 2017 • • • • • • • • • Created, updated all marketing materials Taking inventory of supplies for the whole company and ordering supplies Answering customer inquiries Create reports for sale staff Reconciling expenses Delegate job duties to Administrative Assistant of the company Create forms for customers Track and implement state rules for insurance regulations Write blog posts, update website, and research ways to attract more customers to the website • • • • • • • • Make travel arrangements Schedule meetings Prepare customer orders and ship Prepare training kits and ship Research potential customers Created and updated risk management blog site for company Researched risk management ideas, strategies and advice for blog posts Other office duties assigned Administrative Assistant - Director Architectural Testing - York, PA November 2012 to November 2015 • Created Purchase Orders for all equipment ordering needs • Ordered equipment on department needs (replacement and/or outside calibration vendors) • Created and sent invoices to customers • Created Expense Reports • Received all incoming equipment for Calibration Lab - Inspected equipment, entered equipment information into database and notify Calibration Supervisor of urgency on equipment calibration orders • Prepared shipment of all customer, internal departments and regional labs calibrated equipment • Edit, modify and add new calibration data and reports into Fluke Metrak Database • Captured meeting minutes during weekly department meetings, create meeting minutes and sent the minutes to all department heads. • Edit and proof read calibration datasheets • Finalized Calibration Reports and was an authorized signatory • Customers point of contact for all calibration needs • Calibrate equipment upon Calibration Supervisors request (Linear Transducers, Pressure Gauges and Dial Indicators) • Created quotes upon request from customers for calibration and equipment requests • Finalized controlled documents and placed them in the controlled document database • Assisted in the creation of Company-wide urgent request database (SWAT) • Managed the SWAT requests system, determined what the request is for and send it to the proper recipient. • Made sure all requests were completed in a timely manner and communicated to all parties involved. • Managed company vehicle fleet - reserving the vehicles for employee's, scheduling maintenance and monitoring the wear and tear of the vehicles. • Create Monthly Reports and sent them to Department Managers • Schedule all travel arrangements for employees. • Backup to receptionist on a multi-line phone system for company (as needed. • Enter, review, edit and approve employees time card for payroll. • Manage and direct employees while Manager is out of the office. • Special projects requested by several Managers or Supervisors • Other office duties as needed - (filing, answering phones and etc.) Office Lead/CNC Programmer Poolpak - York, PA September 2006 to November 2012 • • • • • CNC Brake Programming & Punch Programming - Trumpf Software Report programs into the Macola software Handling flow of office while Supervisor is out Gather time-sheets for supervisor Train new office employees Other office duties - (filing, answering phones and etc Regulatory Competence Center Specialist Lincoln General Insurance Company - York, PA July 2003 to March 2006 • • • • • • • • • • • • • Processed all State Department of Insurance Complaints Reviewed complaint and determined the issue Researched and obtained information to answer complaint Enter information into a department database Constructed a letter of response to the Department of Insurance with copies of information found Worked parallel with paralegal, attorney, claim and underwriting departments Improved and edited the Regulatory Compliance Center Database Created two databases for department Created a Power Point presentation used for new hires and Managing General Agents Assisted attorney on a variety of lawsuits Provided Notary Assistance Maintained high volume filing system Clerical duties upon request Education Associate in Business Administration Harrisburg Area Community College - York, PA Present Skills Executive Administrative, Executive Secretary, Data Entry, Outlook, Event Planning, Office Management, Marketing, Quickbooks, Scheduling, Word, Organizational Skills, Microsoft Office, accounting, Receptionist, Filing, Excel, Sales, Photoshop Links http://ssrma.org/ Additional Information Microsoft Office - Advanced Certified CPR & First Responder Certification