Raquel Jane A. Hipolito

RAQUEL JANE HIPOLITO Aspiring virtual assistant/Data Analyst Administrative and Operations Specialist with 10+ years of experience in purchasing, reporting, coordination, and data management. Skilled in creating structured Excel reports, managing documentation, supporting cross-functional teams, and handling diverse admin tasks across corporate and online business settings. Known for accuracy, organization, and adaptable support in fast-paced environments. SKILLS Administrative & Operational Skills       Administrative Support & Documentation Email & Inbox Management Data Entry & Data Management Reporting & Excel-Based Analysis Calendar Scheduling & Task Coordination Order Processing & Fulfillment Technical Tools  Microsoft Office: Excel, Word, PowerPoint  Google Workspace: Sheets, Docs, Drive, Gmail  Meta Business Suite: social media posting & inquiry handling      Supplier Coordination & Transaction Management Inventory Monitoring & Buying Analysis Customer Service & Client Communication Process Optimization & Workflow Support Cross-Team Coordination    Canva: Basic graphics, layouts, marketing materials Communication Tools: Zoom, Google Meet E-commerce Admin: Product listing updates, pricing adjustments, basic online shop management Work Experience Supply Chain Purchaser / Buying Team Leader Sophia Jewellery Inc. - 2021 to present       Lead the buying team in procurement planning, order management, and supplier (local & international) coordination. Develop purchasing schedule & strategies aligned with sales forecasts, inventory goals, and company budget. Prepared regular reports by organizing large Excel datasets into structured tables, charts, and KPI summaries for management review. Analyze sales trends, supplier performance, and market data to guide buying decisions and improve product assortment. Collaborate with Sales, Inventory, Finance, and Logistics teams to streamline workflows and maintain smooth end-to-end supply chain operations. Oversee documentation, PO tracking, internal communication, and vendor file management to ensure accuracy and compliance. Freelance Administrative & E-commerce Support (Online Business) Sunnyday.co – Online Flower Shop (Seasonal Operations) – 2022 to present      Managed administrative tasks including order processing, scheduling, invoicing, customer communication and social media. Created marketing materials using Canva and scheduled posts via Meta Business Suite to maintain consistent online presence during peak seasons. Tracked sales, expenses, and inventory using Microsoft Excel, enabling smooth operations and timely replenishment. Coordinated with suppliers and couriers to ensure quality control and on-time deliveries. Handled product listings, pricing updates, customer inquiries, and costing for a small seasonal online business. Buying Analyst Sophia Jewellery Inc. - 2016 to 2021      Generated analytical reports by consolidating large Excel data sources, creating tables, charts, and performance summaries to support purchasing and inventory decisions. Analyzed historical sales data and market trends. Prepared and maintained buying reports, forecasts, stock movement summaries, and inventory updates. Collaborated with suppliers to track order status, delivery schedules, product costing, and pricing agreements. Managed online product listings, naming conventions, and digital database updates for accurate product information. Supply Chain Encoder Sophia Jewellery Inc. - 2014 - 2016     Encoding and updating product information, quantities, pricing, and movement details into the system. Ensured timely and error-free data entry to maintain accurate inventory levels and purchasing records. Monitored documentation flow and maintained confidentiality of supply chain records and transactions. Supported the purchasing team by organizing files, verifying PO details, and assisting in routine administrative tasks. EDUCATION Western Mindanao State University – 2009 to 2014 o o B.S. in Economics B.S. in Architecture Universidad de Zamboanga – 2008 to 2009 o B.S. in Accountancy Universidad de Zamboanga - Technical Highschool – 2004 to 2008 Guiwan Elementary School - 1999 to 2004 LANGUAGE     English Filipino Chavacano Bisaya CHARACTER REFERENCE Available Upon Request.