Ramona Florina Rossall

RAMONA FLORINA ROSSALL CURRICULUM VITAE TITLE: Document Controller QUALIFICATIONS: Degree in Philology, Pitman Secretarial Diploma LOCATION: Pitesti, Romania PROFILE: o o o o o o o Effective and accurate administrative / document control skills Diligent and effective when working both as part of a team and individually Meticulous attention to detail and strong organisational skills Enthusiastic and motivated individual who is adaptable to change Excellent communication and interpersonal skills at all levels Rapid learner keen to progress, with a positive outlook Punctual, reliable and sociable CAREER SUMMARY: Tropical Minutes SRL Business Forum, Pitesti, Romania (April 2016 – November 2017) Administrator – part-time Main Duties: o Writing, organizing and filing all business documentation: registers, letters, price lists, referrals, requests, rota, timesheets etc. o Completing basic accountancy documents o Administration of all business activities Sentinel Water Ltd Head Office, Upminster, UK (November 2014 – October 2015) Document Quality Assurance Administrator – part-time Main Duties: o QA checking engineers’ legionella risk assessment reports to ensure they match their site notes, the associated drawings and the data input onto the database and eventually writing the reports based on the engineers’ site notes, drawing the relevant CAD drawings and inputting the data into the database Chorus Group Ltd Sea Containers House / Hans Place / Christian Dior Projects, London, UK (September 2014 – November 2014) Document Controller – full-time Main Duties: Sea Containers House: o Assisting with QA checking incoming hand-over / as built documentation o Issuing hand-over / as built documentation Hans Place: o o o o o o o o o o o QA checking documentation received at the tender stage Bulk uploading tender documentation onto the EDMS (Aconex) Assisting in organizing accounts / registration for Aconex Organizing Aconex training sessions for the client / consultants’ team and for all the subcontractors Main point of contact for all documentation Administration of all documents issued / received via Aconex Document (drawings, specifications, schedules, certificates etc) registration, quality assurance (verification of document statuses, revisions, numbers and rectification of errors) and distribution between the main contractor and the consultants / sub-contractors Administration of electronic filing systems (Windows based) Liaising with consultants’ and sub-contractors’ document controllers to ensure the information is correctly issued Management of various forms and maintenance of the appropriate register Training the future Document Controller for the project Christian Dior: o Assisting the Chorus team with downloading information off the current EDMS (Buzzsaw) o Issuing documentation / forms via Outlook, prior to the set-up of the future EDMS (Aconex), using the appropriate templates o Training the future Document Controller for the project (August 2013 – August 2014 – Maternity Leave) Chorus Group Ltd Beaumont Hotel / Brown Hart Gardens Projects, London, UK (October 2011 – July 2013) Document Controller – full-time Main Duties: o Assisting in setting up the above listed projects from a Document Control point of view o Assisting in organizing accounts / registration for the EDMS used on the project (Aconex) o Organizing Aconex training sessions for the client / consultants’ team and for all the subcontractors o Main point of contact for all documentation for both projects o Administration of all documents issued / received via Aconex o Document (drawings, specifications, schedules, certificates etc) registration, quality assurance (verification of document statuses, revisions, numbers and rectification of errors) and distribution between the main contractor and the consultants / sub-contractors o Maintenance of the document approval process by utilizing the Aconex workflows module o Maintenance of full-size drawing racks and A3 hard copy drawing folders o Administration of electronic filing systems (Windows based) o Liaising with consultants’ and sub-contractors’ document controllers to ensure the information is correctly issued o Management of Requests for Information, Site Instructions, Sample Submissions, Builders Work Requests, Confirmation of Verbal Instructions by utilising and maintaining the appropriate registers o Maintaining the Client Change Control Forms and Design Change Control Forms registers o Receiving, checking, logging and distributing Method Statements and issuing relevant comments / statuses back to the originators o Assisting with logging various Health & Safety documentation: Inductions, Training Logs, Toolbox Talks etc. Crossrail Crossrail Project, London, UK (June 2011 – October 2011) Document Controller – full-time Main Duties: o Working as part of a Document Control team o Document (drawings, specs, schedules, certificates etc) registration, quality assurance and distribution between to the various Crossrail sites o Creating the Document Control library index o Archiving documentation as and when required o Answering queries regarding the electronic system used on the project (eB) Chorus Group Ltd 30 North Audley Street Project, London, UK (May 2010 – January 2011) Document Controller – full-time Main Duties: o Main point of contact for all project documentation o Document (drawings, specifications, schedules, certificates etc) registration, quality assurance and distribution between the main contractor and the consultants / the tendering sub-contractors o Verification of document statuses, revisions, numbers and rectification of errors o Creating and maintaining a drawing register (in Excel) o Maintenance of full-size drawing racks and A3 hard copy drawing folders o Administration of electronic filing systems (Windows based) o Assisting in setting up the electronic system used on the project (Asite) o Administrator of all documents issued / received via Asite o Liaising with consultants’ and sub-contractors’ document controllers to ensure the information is correctly issued o Management of RFIs and Sample Submissions by utilising and maintaining the appropriate register o Maintaining the Client Change Control Forms and Design Change Control Forms registers Chorus Group Ltd The Savoy Hotel Project, London, UK (October 2008 – May 2010) Assistant Document Controller – full-time Main Duties: o Management of Mechanical and Electrical RFIs (both internal and external) by utilising and maintaining the appropriate registers o Management of Snag Database (Excel) with particular attention to content quality to permit accurate reporting of status o Assisting with quality control of incoming documents and filing / racking of drawings Chorus Group Ltd The Connaught Hotel Project, London, UK (September 2007 – September 2008) Assistant Document Controller – full-time Main Duties: o Document (drawings, specifications, schedules, certificates etc) - registration, quality assurance and distribution between sub-contractors and consultants o Verification of document statuses, revisions, numbers and rectification of errors o Maintenance of full-size construction issue drawing racks and A3 hard copy folders o Administration of electronic filing systems (Windows based, DocElite) o Management of RFIs and CVIs by utilising and maintaining the appropriate registers o Assistance and maintenance of Health & Safety files o Report generation - document registers, outstanding items - for Management o Maintaining the Architect / Site instructions registers o Management of Snag Database (Excel) with particular attention to content quality to permit accurate reporting of status o O&M manuals - liaising with providers, monitoring via tracking schedule and collation of material o General office administration - typing, filing, ordering supplies, telephone liaison Chorus Group Ltd The Hyatt Hotel Regency – The Churchill Project, London, UK (June 2006 – August 2007) Admin Assistant / Site Secretary – full-time Main Duties: o o o o o Administration of all documents and correspondence Typing, filing, photocopying, telephone liaison Updating the RFI register Updating the induction and signing in / out registers Archiving EDUCATION AND TRAINING: Brasov University, Romania (2000 – 2004) o Degree in Philology (English – Romanian) Mill Hill, London, UK (February 2005 - June 2005) o Certificate of Proficiency in English Pitman Training Centre, London, UK (June 2007 – June 2008) o Pitman Secretarial Diploma (subjects: Computer Keyboard Skills, Keyboard Speed Development, Audio Transcription, Microsoft Office Word 2003, Microsoft Office Word Expert 2003, Microsoft Office PowerPoint 2003, Microsoft Office Outlook 2003, Microsoft Office Excel 2003, Microsoft Office Publisher 2003, Effective Business Communication) EDMS SKILLS: o o o o Aconex Asite DocElite eB REFERENCES: Available on request CONTACT DETAILS:-/-