Ramon Olayinka Oriola

Ramon Olayinka, Oriola. A.C.A, MNIM, CPM DPro (Resume) 1, Oriola Onalaja Street, Araromi, Gbagada, Lagos State, Nigeria. |+234 80…………… | E-mail:- Ramon Oriola is a Chartered Accountant, Certified Project Manager – PM DPro, experienced finance specialist with excellent transferable skills in financial and administrative management, procurement coordination, tax administration, compliance & internal controls, cash management, grant management, asset/inventory management, IT coordination, capacity building, policy administration, excellent interpersonal and communication skills -both verbally & in writing. He works smart and always strives to deliver at optimum level, even under pressure or in fast-paced environment. He is proficient in the use of computer packages like Microsoft Office Suites: MS Excel (Advanced Excel and Pivot table-for data compilation, analysis and reporting), MS Word, Power point, Sun-Accounting system, Global Finance & Administrative System (GFAS). He works efficiently well in a fast-paced environment and fluent in English language (working proficiency) and Yoruba language (native). Bio Data: Nationality- Nigerian, Gender- Male. Education/Certification/Training: Certified Project Manager -PM DPro. – September, 2024 USAID Financial Management & Compliance with Non-US New Partner, Virtual Class –Aug. 11-14, 2020 Financial Analysis Training- Lagos Business School, Victoria Island, Lagos, Nigeria -2007 Associate Chartered Accountant - Institute of Chartered Accountants of Nigeria (ICAN) - 2006 Associate Member - Nigeria Institute of Management (NIM) - 2005 Higher National Diploma, Accounting - The Federal Polytechnic, Offa, Kwara State, Nigeria, 1999 Country/State Experience: Nigeria (Lagos State, Kano State, Rivers State, Anambra States, Ogun State, Taraba State & FCT Abuja.) Professional Experience: June 2022 – Date: Senior Finance Officer (SFO)- JHPIEGO CORPORATION: TMEC Reaching Impact, Saturation and Epidemic Control (RISE) Project, Taraba State Office, Nigeria. Serves as the State Office Finance Lead and responsible for ensuring cost consciousness, efficient spending, with focus on implementing and maintaining an on-site financial accounting and book-keeping system required to assure the integrity and effective performance of project financial operations: Financial Management and Reporting: - - Prepared the monthly financial report by using adapted finance software (QuickBooks) and ensures accuracy and timeliness Ensured financial management systems provides accurate, current, and complete disclosure of financial transactions Supported the Senior Finance Manager in financial reporting process to donors. Ensured that required financial controls and cost-performance monitoring mechanisms are in place and adhered to: prevents over or under-expenditure of budgets, ensures proper safeguards of funds and ensures compliance with established USG and Jhpiego’s global financial, accounting and administrative procedures. Provided guidance to the program teams regarding the financial requirements of the projects and office operations. Implements and oversees a detailed financial reporting and reimbursement process in accordance with Jhpiego's established financial system. Regularly reviewed accounting transactions to ensure costs are allowable and reasonable Regularly reviewed QBE: review of balance sheet, aging analysis, detailed GL, expenditure by ION and advance balance. Sept. 2021 – June 2022: State Senior Finance & Operations Officer (SFO)- 360HSDC 360 Health Systems Diagnostics & Correction (360HSDC) HIV Project, Ogun State Office, Nigeria. Serves as the State Office Finance Lead and responsible for ensuring cost consciousness, efficient spending, with focus on implementing and maintaining an on-site financial accounting and book-keeping system required to assure the integrity and effective performance of project financial operations: Financial Management and Reporting: - - - Ramon Oriola Employ financial oversight and control mechanisms and procedures to ensure that all program payables are promptly paid to the appropriate beneficiaries, and expenses are in accordance with 360HSDC and donors’ financial policies, procedures; Ensure the smooth implementation of project accounting activities, including (but not limited to): timely and accurate bank reconciliations, invoicing, monitoring of expenditure levels against budget and funding obligations, financial projections and submission of monthly financial reports to 360HSDC HQ Regularly prepare and present financial reports, analysis, and recommendations concerning relevant financial issues. Contribute to the assessment of budgetary needs; monitor and control project expenditure Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets Maintain control over the project filing systems to ensure complete and organized accounting files, especially with regard to original procurement documents and personnel salary files Page 2 Jan. 2019 – Dec. 2020: Senior Finance & Administrative Officer (SFAO)- FHI360/AHNi Global Fund: Optimizing HIV Investment for Impact Project, Rivers and Anambra State Office, Nigeria. Served as the State Office Finance Lead and provides requisite leadership and oversight of the financial management & Reporting, Procurement, Audit & Assurance, Logistics and Administrative management functions on the grant in compliance with donors’ contractual requirements and FHI360/AHNi-Global Fund financial policies and best practice: Financial Management and Reporting - - - - - Supervise and attend to all AHNi Global Fund project payment requests processing in the state office, ensure prompt GAPS (GTBank Automated Payment System) payment to the beneficiaries, Coordinates the preparation of Monthly Financial Report as and when due with accuracy and in line with Global Fund approved budget and in compliance with the FHI360/AHNi financial policies & regulation. Participates in the preparation of donor budgets, financial reports and periodic grants review meeting for presentation of financial information on burn rate, pipeline and variance analysis. Actively coordinates the Finance & Administrative team in review processes to ensure complete and accurate documentation, filing of vouchers, stamp PAID of supporting document, labeling of folders and safe keeping of all Global Fund books of account in the state office in an audit-able manner. Ensured that all transactions are properly described and captured as per Global Fund budget provision, GAPS and filing system, Supported the State Program Advisor in monitoring and documentation of all budget adjustment request/approval, Ensured compliance with statutory deductions (PAYE and withholding tax) in all relevant transactions and prompt remittance within specify timelines. Ensured continuous flow of funds to state office for effective implementation of program activities, through liaising with the Program team to ensure accurate and timely submission of monthly Fund Requests. Ensured that project planned quality mentoring and accountability visits to supported facilities are carried out within the period of assessment in compliance with financial rules. Reviews travels & activity Expense Reimbursement (ER) retirements to ensure appropriate coding, accuracy of claims, completeness of supporting document prior to re-reimbursement. Provides the compliance, system enhancement and other reviewers with relevant information and any other required assistance to ensure that their reviews run smoothly. Support audit reviews at the State Office and Implements review recommendations, responds to audit queries and provide regular progress updates to the management. Grants Management: - Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits, modifications and close-out procedures in the state. - Review monthly Sub-Recipients Financial Reports & Fund Requests of Implementing Agents Ramon Oriola Page 3 - - Ensure timely review of sub-agreement implementation activities and contractual arrangements to ensure Implementing Agencies meet the AHNi’s award terms and conditions and any policies and relevant donor regulations in the state, Support the coordinating, monitoring and the implementation of the donor-funded grants, memorandum of understanding and cooperative agreements in the state. Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met. Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all donor required project close-out actions. Procurement Coordination: - - - Coordinates the process of procurement of goods and services for the state office in accordance with FHI360/AHNi Global Fund procurement policy and best practice to achieve efficiency and value for money. Verify Purchase Requests to ensure all required information are provided in conformity with audit and internal procedures. Ensure all tenders go through the appropriate competitive process with adequate timing obtaining competitive quotations, completing bid analysis for supplier selection, completing business cases as well as establishing relationships with suppliers, and ensuring that all the necessary paperwork is completed adequately, accurately and on a timely basis. Conducts periodic market survey of goods & services in order to establish and maintain robust and updated state office vendor database. Ensures that right goods and services are procured in line with Programme work-plan and timely deliveries are made to meet the thematic needs/objectives of the project. Administrative/Operational Management: - - - Ramon Oriola Proactively managing the transport needs of all field staff in accordance with FHI360 policy. This is both in terms of vehicles (hired cars) and air travels authorization. Proactively coordinate the provision of necessary administrative/logistical support for program activities by supervising the provision of vehicles, catering service, hotel/venue bookings, supply of materials/job aids for workshops, training, travels & routine staff visits. Manage and maintain the asset / inventory register by ensuring that all new assets are recorded in the register, provided with an asset codes and are physically labeled/tagged by the Administrative Assistant. Ensured that all financial and administrative document are properly filed, labeled and arranged neatly in a secured file cabinet in an orderly manner for easy retrieval. Ensured compliance with security procedures and policies as provided in the project SOP Ensured office supplies are procured and managed effectively. Ensured effective and timely maintenance of Project vehicles- routine service done as at when due per odometer coverage by pre-qualified vendor. Ensure office equipment are regularly maintained and fully functional- generators, photocopiers, scanners, video conference system and other office gadgets. Page 4 July 2013 – Aug 2018 Senior Finance & Administrative Officer (SFAO)-FHI360 SIDHAS Project, Rivers State Office, Nigeria. Financial Management and Reporting - - - - - - - Provides financial guidance/oversight function to the Accountant and Finance &Administrative Assistants to ensure smooth running of the state office cash/check account, GTBank Automated Payment System (GAPS) platform transaction management, petty cash management, and prompt resolution of bank reconciliation/audit inquiries. Prepared State Office Monthly Financial Reports (MFR) which comprises of check register, bank reconciliation, journals, petty cash listings, and travels/workshop advance reconciliations. Participated in the development of, and monitors work-plans and budgets, to ensure full implementation, optimal burn rate and availability of funds for respective implementing agencies. Submits monthly state office Self-Assessment Tool to highlight system enhancement requirements on Finance & Administrative tasks. Collaborates with unit heads for timely submission of monthly state office Fund Request in line with approved annual work plan, to ensure continuous flow of funds from Country Office for implementation of core technical, programmatic & operational activities. Generates monthly budget and expenditure variance reports for management, including comments to justify any significant variances between budgeted and actual expenditure. Actively coordinates the Finance & Administrative team in review processes to ensure complete and accurate documentation, filing of vouchers/ supporting document and safe keeping of all books of account for the state office. Participated in all strategic planning, quarterly planning, work plan forecasting & reviews, training, team building and related activities and contributes to the overall success of the state office team. Reviews monthly statutory deduction schedule (PAYE and withholding tax deductions) to ensure accuracy and timely remittances to the relevant authority. Grants Management: Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits, modifications and close-out procedures in the state. Prepared Sub-recipient Financial Report (SFR) and sub award SFR Tracker for local Implementing Agencies in the state. - Ensure timely review of sub-agreement implementation activities and contractual arrangements to ensure Implementing Agencies meet the AHNi’s award terms and conditions and any policies and relevant donor regulations in the state, - Support the coordinating, monitoring and the implementation of the donor-funded grants, memorandum of understanding and cooperative agreements in the state. - Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met. - Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all donor required project close-out actions. Ramon Oriola Page 5 Audit Support and Assurance: Provides auditors, compliance team, system enhancement team and other reviewers with relevant input/ information and any other required assistance to ensure that the reviews run smoothly Implements audit/review recommendations and provide regular progress updates to the management. Procurement and Logistics - Coordinates the process of procurement of goods and services for the state office in accordance with FHI360 procurement policy and best practice to achieve efficiency and value for money. Ensure all tenders go through the appropriate competitive process with adequate timing - obtaining competitive quotations, completing bid analysis for supplier selection, completing business cases as well as establishing relationships with suppliers, and ensuring that all the necessary paperwork is completed adequately, accurately and on a timely basis. - Maintain the records of all procurement processes for audit trail purposes and provides update of all outstanding procurement at all time for commitment, accruals & budget management purposes. - Proactively managing the transport needs of all field staff in accordance with FHI360 policy. This is both in terms of vehicles (hired cars) and air travels authorization & flight bookings. - Proactively coordinated the provision of necessary administrative /logistical supports (vehicles allocation, supply of materials/job aids, provision of venues, hotel reservation etc) for workshops, trainings, travels, and routine staff & partners site visits. Asset & Inventory Management - - Manage and maintain the asset / inventory register by ensuring that all new assets are recorded in the register, provided with an asset code and are physically labeled with support of IT Officer and Administrative Assistant. Ensure quarterly physical asset verification in order to ensure assets are functional and if not take appropriate action to repair the item or record same on the damaged asset format. IT Coordination & General Office Administration Ramon Oriola Coordinates IT offices to ensure smooth running of IT systems and infrastructures, which support the connectivity needs of the organization; Ensure compliance with security procedures and policies as provided in the project SOP Ensure office supplies are procured and managed effectively. Coordinate effective and timely maintenance of Project vehicles. Ensure office equipment are fully functional- generators, photocopiers, scanners; flip chart stands and be proactive and efficient in problem resolution. Ensure proper upkeep and management of the video conference system. Page 6 - Ensure prompt response to any identified capacity building gap of Implementing Agencies and state office Finance & Administrative team to enhance optimal performance and service delivery. July 2012 – June 2013: Project Accountant - Malaria Action Program for States (MAPS) Project, Abuja, Nigeria. (Backstopped Seven (7) State Field Offices.) - - - Payroll Management - prepared monthly payroll, employee pension, PAYE computations and remittance to relevant Pension Fund Administrators and Tax Authorities. Responsible for maintaining vendor withholding Tax records and preparation of monthly remittance schedules. Verified monthly Fund Request from all state offices vis-à-vis approved budget/work plan to ensure compliance & advise the Implementation Director on appropriate cash requirement, approval and disbursement for continuous project implementation. Prepared monthly Project Imprest reports submitted to the Washington Home Office, coordinated cash flow and financial reporting between the project’s National office Abuja and seven state offices. Prepared monthly cash & bank reconciliation statement for inclusion in the monthly report. Reviewed travels & activity Expense Reimbursement report (ER) to ensure appropriate coding, accuracy of claims, completeness of backups prior to re-reimbursement. Assisted the Finance Manager with annual audit procedures and response to audit inquires. Provides auditors and compliance team and other reviewers with relevant input/ information and any other required assistance to ensure that the reviews run smoothly. 2008 – 2011: Zonal Accountant – Family Health International -(FHI360 GHAIN/ USAID Project), Kano State, Nigeria. (Back-stopped Kano, Katsina, Kaduna & Jigawa Sites.) - Prepared Monthly Financial Report (MFR) for the Zonal Office in line with the Global Financial & Administrative System (GFAS) for onward transmission to Country Office, Abuja. - Prepared budgets for inclusion in sub-agreements of Implementing Agencies/ NGOs to reflect their Funding details & Obligation limits in USD and Naira Equivalents. - Liaised with Senior Programs Officer (SPO) and other unit heads to establish their monthly cash requirements for inclusion in the Zonal Fund Request to initiate Funds Draw-down from the Country Office. - Prepared monthly Recipients Monitoring Financial Report (RMFR) and Sub-Awardee Financial Reports (SFR) for all 32 Implementing Agencies/ NGOs backstopped. - Verified monthly Fund Request of Implementing Agencies /NGOs vis-à-vis approved budget and work plan to ensure compliance & advise the SFAO on the financial status of their accounts. Provided technical assistance to Implementing Agencies & NGOs on Accounting & Financial matters - Capacity Building. - Ramon Oriola Page 7 - Backstopped training, workshops, conferences and meetings through hotel and logistics arrangements and payment of participants/facilitators/consultants. - Ensured that all statutory deductions like staff PAYE and contractors Withholding Tax (WHT) are promptly remitted to designated banks and Credit Notes are obtained from respective State & Federal Inland Revenue Services. Inventory and Cash management- for Implementing Agencies, NGOs and Kano Zonal Office. Computed & paid Travel Advances to staff and ensured prompt review of Travel Expense Report (TER) on retirement to ensure accuracy of claims, completeness of supporting documents and appropriate approvals prior to re-reimbursement. Tracked Workshops & Travels Advances to ensure timely & conclusive retirements. Assisted with annual audit procedures and response to audit inquires. Provided technical guide (supervision) for Accountant II, & Administrative Officer. - - 2007 – 2008: Management Accounts Specialist (Elevated) –Lagos Metropolitan Area Transport Authority -LAMATA (A $100 Million World Bank Financed Multi-Modal Transport System Project) - Prepared quarterly & annual budgets for presentation to Lagos State Government to facilitate receipt of Counterpart Fund. Prepared quarterly Financial Monitoring Report (FMR) to render projects’ physical & financial progress report for facilitating funds replenishment from Word Bank. Prepared monthly Activity Report to highlight projects’ performance on ‘budget component’ basis for management monitoring & decision making. Assisted the Senior Finance Specialist in process of replenishment of project Special Account. Prepared monthly Variance Analysis Statement for budget discussion & review. Provided technical assistance to other Junior Finance Specialists & Petty Cashier. 2004 – 2006 - Junior Financial Accounts Specialist –Lagos Metropolitan Area Transport Authority -LAMATA Posted financial transactions into the Sun Accounting system on daily basis. Prepared payment vouchers & raised check to settle certified contractors/ consultant’s claims. Prepared monthly bank reconciliation statements–Naira & Dollar accounts. Prepared projects’ Key Performance Indicator (KPI) report for Management meetings. Monitored disbursements via contractors’ payment fund pipelines. Monitored Bank balances & prepare check confirmation schedule. Assisted the Financial Accounts Specialist in preparation of Financial Monitoring Reports (FMR) Additional Experience/Consultancy Services: July 1 – 31 2019: System Enhancement Consultant - FHI360/AHNi GLOBAL FUND Project, Abuja. Worked with the Senior Finance Manager as System Enhancement Consultant to conduct closeout reviews: SFR Transaction validation and Finance oversight of Achieving Health Nigeria Initiative-HQ level and all supported Sub-Recipients (SRs)– IHVN, NEPWHAN, PHRI, ECHEWS, CHEERS and Pathfinders International Ramon Oriola Page 8 between 1st and 31st July 2019. The exercise which involved the review of transactions processed by the AHNi HQ (PR) and all the Six Sub-Recipients (SR) for the month of June 2019 covered the followings: Desk reviews/Transaction Validation (Expenditures & Retirement), Commitment reviews, SFR & other financial report reviews with the ultimate aim of ensuring adherence to internal control procedures, re-assurance and confirmation of eligibility & allow-ability of costs in line with approved budgets and effective close-out of January 2017 - June 2019 grant. May – June 2012 Capacity Building Accountant - (FHI 360-SIDHAS Project) - Systematically worked with and build the capacity of State Implementation Team (SIT) Accountants in the areas of; Fund Requesting, Fund Disbursement, Expenses Retirements, Financial Reporting, and Budgeting (Planning, Implementation & Control). - Documented the highlighted areas outcome of strength and weakness in order to ensure adequate follow up and remedial action. Ensured that the GoN Staffs are adequately groomed and ready for ‘handing over’ when the delivery of HIV/AIDS services is transferred to the government. Feb. – March 2012 Pre-award Assessment of CBOs - (FHI 360-SIDHAS Project) - Conducted a second phase evaluation for Community Based Organizations (CBO) that responded to SIDHAS call for proposals on the delivery of state-wide integrated communitybased HIV/AIDS services. - Supported FHI360 to conduct CBO pre-award assessment activities (to ascertain the programmatic, technical and financial capability of the recipient to deliver quality services in accordance with the terms and conditions of the SIDHAS award) in preparation for the development and issuance of sub-agreements. - Documented the pre-award assessment exercise in an audit ready manner for evaluation upon request or as required. Seminar/Conferences Attended PM@Jhpiego Training and Project DPro Certification Training & Exams – FCT, Abuja, Nigeria (2024) Power Business Intelligence (Power BI) Training – Yola, Adamawa State, Nigeria (2023) Life & Career Planning Workshop- Phillips Consulting - Conference Hall, Kano State, Nigeria (2011) Financial Analysis Training- Lagos Business School, Victoria Island, Lagos State, Nigeria (2007) Road Financing & Investment Program - World Bank Assisted Projects – Arusha, Tanzania (2007) Financial Mgt & Disbursement Course for World Bank Assisted Projects- Lagos Business School- (2006) Comprehensive Communication Skills -Leadership & Vision Consultants- Badagry, Nigeria (2005) Vision & Mission Sharing Retreat. - Leadership & Vision Consultants, Training & Conference Center, Ogere, Ogun State, Nigeria (2004). Ramon Oriola Page 9