Rajesh Nair

Rajesh Nair

$25/hr
Admin Asstt, Virtual Assistant, Data Entry, Transcription (Business), copy paste, MS Office, Clerk
Reply rate:
-
Availability:
Hourly ($/hour)
Location:
Trivandrum, Kerala, India
Experience:
5 years
RAJESH CHANDRAN NAIR Mob: - Phone: Email-PROFILE OF QUALIFICATION: Self-motivated, performance-oriented Office Administrator/Executive Secretary/Document Controller with expertise and 24 years of hands-on experience in all administrative works related to various projects. CAREER OBJECTIVE Interested in a career that demands a combination of hard work and analytical skills. The job shall offer avenues for rapid growth within its own scope, while opening new avenues for cross-functional top-level management in a long run. Intend to structure my growth in pace with the ever-changing corporate environment. CAREER SUMMARY ORGANISATION 1: Tuleila Heat Insulation LLC Position: Executive Secretary (Duration – September 2019 to September 2020) Report to: General Manager ORGANISATION 2: Amritha Group of Companies (Hotel Industry) Position: Office Manager/Executive Secretary (Duration – August 2018 to August 2019) Report to: Managing Director ORGANISATION 3: KCCEC, Kuwait (Oil & Gas Industry) Position: Office Administrator/Executive Secretary (Duration – Jan 2017 to Dec 2017) Report to: PD, PM, & PCM ORGANISATION 4 HCDC TRIVANDRUM, KERALA Position: Office Administrator/Executive Secretary Report to: Deputy MD & MD (Duration – Jan 2015 to Dec 2016) ORGANISATION 5: DAELIM INDUSTRIAL CO. LTD., JEDDAH, SAUDI ARABIA (Oil & Gas) Position: Office Administrator/Executive Secretary Document Contlr (Duration – May 2012 to Nov 2014) Report to: Site Manager & Project Control Manager ORGANISATION 6: MEGA CONTRACTING LTD, QATAR Position: Executive Secretary to G.M. (Duration – Sept. 2011 to April 2012) ORGANISATION 7 AOCP, MUSCAT Position: Executive Secretary to G.M. (Duration – Sept. 2010 to Sept. 2011) ORGANISATION 8: K.P. & COMPANY, KEARALA, INDIA Position: Executive Assistant cum Stenographer to M.D (Duration –Sept.2009 to Sept. 2010) ORGANISATION 9: RAMCO TRADING & CONTRACTING CO., WLL DOHA, QATAR Position: Executive Secretary (Duration – March 2005 to Aug. 2009) ORGANISATION 10: TRANS INDIA CONSTRUCTION PVT. LTD., KERALA, INDIA Position: Executive Secretary cum stenographer (Duration – Dec. 2003 to March 2005) Page 1 of 3 ORGANISATION 11: VCL SYSTEMS., KERALA, INDIA Position: Office Administrator (Duration – Sept. 2000 to Nov. 2003) ORGANISATION 12: K.R. AL-BOUHAIMED EST., DAHRAN, K.S.A (Oil & Gas) Position: Secretary to Materials Unit Head (Duration – Dec 1995 to April 2000) ORGANISATION 13: TEKSONS LTD, THANE, INDIA Position: Sales Clerk (Duration – Dec. 1993 to Oct. 1995) MAJOR RESPONSIBILITIES  Overall In charge of Office Administration and Secretarial function of Corporate Office.  Coordination work between various departments, project managers’ office, head office, subcontractors, suppliers and clients.  Receive, direct and relay telephone messages and fax messages.  Implementation of Data Management System through ERP system such as Ensemble, PMIS (Project Management Information System) and various other tailor made software packages. Handled documents regarding to commissioning department such as punch list of repair, maintenance, correction and final list for painting, rectification and modification, Request for inspection & information, Non conformation report, catalogue updating, Request for material inspection, supplier list updating, subcontractor list updating according to contract specifications, prepare list of commission materials and update accordingly in case of arrival and used at site, warranty documents updating for the materials delivered at site for commission purposes, updated safety documents and safety material list, outward and inward correspondence filing regarding to the supplier, client, subcontractor for the commission department, prepared log spreadsheet for inward and outward correspondence, drawing and materials submittals for tracking the documents in relation to commissioning department, updating calibration certificate in regarding to machinery at site, prepare inquiry letter, quotation, purchase order for the commissioning materials at site, site/ area handing over documents, completion certificate, installation commissioning and handing over documents.  Maintain the general filing system and file all correspondence  Assist in the planning and preparation of meetings, conferences  Maintain an adequate inventory of office supplies  Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.  Open, sort, and distribute incoming correspondence, including faxes and email.  File and retrieve corporate documents, records, and reports.  Conduct research, compile data, and prepare papers for consideration and presentation by Site Manager & Executive Boards.  Compile, transcribe, and distribute minutes of meetings. Page 2 of 3  Attend meetings in order to record minutes.  Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.  Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.  Set up and oversee administrative policies and procedures for offices and/or organizations.  Supervise and train other clerical staff.  Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.  Interpret administrative and operating policies and procedures for employees.  Inventory control and other routine secretarial works.  Preparation of Quotation, Purchase orders as per the requirement and assisting bidder evaluation process.  Assistance to the invoice preparation, sub-contractors invoice review for cost control activities. EDUCATIONAL QUALIFICATIONS       Bachelor of Commerce(B.Com) B.N.N. College, Bhiwandi, Thane District, India Diploma in Computer Science T.I.C.T., Thane , India Diploma in Office Automation N.N Info Academy, Kerala, India Master of Business Administration(Ongoing), Alagappa University, India Certified Administrative Assistant from Expert Rating Certification Certified Human Resources Management from Expert Rating Certification IT Skills  M. S. Office  M.S Access  Tally  Internet & Email Languages known  English  Hindi  Arabic  Marathi  Malayalam Personal Details Nationality Date of Birth Sex Marital status Religion Passport number Address : Indian : 23rd July 1970 : Male : Married : Hindu :L- :Maheswara, Melaranoor, Karamana P.O. Trivandrum, Kerala, India Page 3 of 3
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