Priscilla Mwende Mutuku

PRISCILLA MWENDE MUTUKU, B.COM (SUPPLY CHAIN MANAGEMENT AND PROCUREMENT) Mobile No.: - E-mail:-PROFESSIONAL PROFILE: Highly experienced Procurement and Tendering Officer with over 5 years of experience in executive planning and production. Dedicated and committed to growing and expanding businesses and have a proven track record of success. Performance-driven Administrative Secretary with over 4 years of extensive experience in performing diverse administrative functions to support the daily operations of a professional office setting. Equipped with a proven track record of meticulously maintaining records, generating comprehensive reports, resolving simple complex issues and multitasking in a fast-paced environment. Dedicated and detail oriented HR assistant with proven record of working with senior management to achieve organizational goals. Skilled at reducing employee turnover, improving morale, and reducing payroll expenses. Skills attained • • • • • • Google Workspace Payroll Processing Maintaining files Human Resources Support Document Preparation Data Entry • • • • • • Time Management Attention to Detail Tender/bid documents preparation Schedule and Calendar Management Project Management Virtual Assistant EDUCATION August 2024 - October 2024: ALX AFRICA Certificate in Virtual Assistant 2014 - 2018: University of Nairobi Bachelor of Commerce. Honors attained: Second Class Honors, Lower Division 2010 - 2013: Mbitini Girls High School Kenya Certificate of Secondary Education. Grade Attained: B-: Jumbotex Computer Training College Certificate in Computer Packages 2000 - 2009: Mary Immaculate Primary School Kenya Certificate of Primary Education Education Grade Attained: 318/500 Marks. LANGUAGE ENGLISH – FLUENT KISWAHILI -NATIVE PROFESSIONAL EXPERIENCE: VAMBECO ENTERPRISES LIMITED Vambeco is a construction company founded in Uganda that provides a range of services including Water and Sanitation Projects, Schools, and Reservoirs. Vambeco Enterprises is a leading construction company committed to providing the best construction service to all its customers at all times through timely execution of contracts to the agreed levels of quality and cost. Job Description: April 2023- Present: HUMAN RESOURCE ASSISTANT Key Responsibilities: o Assist in the smooth running of the ongoing Rehabilitation and Extension of Mombasa Water Supply Distribution Works project by managing permanent monthly staff on site and recruit daily casual workers and piece rate workers, performing reference checks, issuing employment contracts, update, organize and maintain up-to-date HR files. I manage a monthly team of 30 permanent staff, 20 casual day workers and over 50 piece rate workers on every active site. We are have a total of four (4) sites on the current project; North Mainland, South Mainland, West Mainland and Island o Supervise work on site, follow up daily attendance of monthly staff and casual workers. Create a monthly attendance sheet to prepare and check payroll details and resolve any payroll issues. I came up with a paying plan for casual workers where payments was made after 2 (two weeks) job cards. o Record and implement annual leave and other leaves allowed by the Kenyan law and resolving all the internal and external HR-related issues. o Performed Corporate Social Responsibility in accordance to the projects by assigning an excavation team to prepare parking grounds for St. Francis of Assisi Catholic Church- Nyali. Jan 2021– To date: ASSISTANT TENDERING AND PROCUREMENT OFFICER. Key Responsibilities: o Examine tenders and making a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions. o Sourcing tenders posting and collaborating with the User Department; the Quantity Surveyor and Sociologist regarding Tender criteria and status for tender application process. Coordinate, prepare, and assemble bid submission materials with tendering/bidding activities, tender questionnaires, and pre-qualifications and compilation of varied input to create a more competitive bid document. Ensure that tender submissions are standardized in format, font, logo, and other factors and comply with the customer’s tender requirements. o Manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review. Achievement: Successfully bid and secured the REHABILITATION AND EXTENSION OF MOMBASA WATER SUPPLY DISTRIBUTION WORKS project that is still on going to date. April 2019- Dec 2020: ADMINISTRATION SECRETARY Key responsibilities: o Directors’ first point of contact: Coordinate and prepare regular and special meetings of the board committees, arrange clients meetings, prepare agendas, and capture minutes, tabulate and retrieve Directors’ office expenditures and claims and arrange local transportation when necessary to further the work of the office of the Directors. o Maintain a comprehensive filling system, answer office calls, take messages, and Oversee sorting and distribution of incoming and outgoing mails and operate office equipment. o Performed inventory of office supplies and Monitor stock levels and advice when re – order levels are reached to minimize stock outs. Facilitate invoices, cheques and expense reimbursement forms by obtaining approvals and forwarding to accounts payable for processing and conduct market research to identify pricing trends and research for potential vendors. o Performed purchasing process from sourcing to delivery, including preparation of purchase requisitions, maintaining requisitions record, sourcing for quotations, cost analysis, and order expediting, issuing and receiving of stock, track orders and ensure timely delivery. o Performed diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices. Achievement: Successfully completed and submitted a project on DRILLING AND REPLACEMENT OF THREE (3) REPLACEMENT BOREHOLE AT BARICHO WELLFIELD with the technical team. The project duration was from August 2019- Mar 2021 with a Contract Value of Kshs. 414,032,958.55 equivalent to ($ 3,452,864.30) DALBERG RESEARCH LIMITED Dalberg Research is Africa’s premier market research company for quality conscious clients and research expert. It has conducted bespoke research projects since 1996 and has a recent project track record in more than 30 countries across Africa and Asia. July 2018- December 2018- FIELD INTERVIEWER Achievements: o Collected and recorded data in paper based and mobile data forms in an accurate and consistent manners. o Supported the design and scripting of survey tools on Android based platforms such as Survey to Go. o Conducted pilot test and reviewed survey tools from feedback obtained from field experience. o Translated 10 questionnaires per day from English to Swahili o Identified, contacted, recruited, and interviewed study respondents as per project specific sampling guideline. KENYA TECHNICAL TRAINERS’ COLLEGE. January2018-June 2018: INTERN –SUPPLY CHAIN AND PROCUREMENT DEPARTMENT. Achievements: o Performed Internal procurement processes, including; internal audit functions, preparation of internal requisitions, preparation of Purchase Orders. Accurate and timely record keeping. o Stock/Inventory management; Stock taking, inventory and reconciliation and clearing obsolete stock from the stores to different departments in the institution o Monitor expenditures against allocations and process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients. o Implementing and enforcement of Procurement and Stores regulations, policies systems and procedures and undertake routine follow up action on procurement on behalf of the supervisor; o Publish procurement advertisements and awards and maintain status reports on procurement activities and work in progress. o Experience using supply chain management software and tools, including, SAP to support supply chain processes in different departments. Worked as team support for the production purchasing team in sourcing and communicating commodities with various suppliers REFEREES: 1) Stephen Ng’ang’a Quantity surveyor Vambeco Enterprises Limited Cell: - E-mail:-2) Ikua Gacheche, Chief Manager - Performance Management, Kenya Revenue Authority, Cell: - E-mail:-3) Thomas N. Maenga Deputy HOD Supply Chain Management Kenya Technical Trainers College Cell: --