Princess D. Gaffud

Princess Delos Santos Gaffud -Personal information to be provided when needed Administrative support professional offering versatile office management skills and proficiency in Microsoft Office programs. Strong planner and problem solver who readily adapts to change, works on a team or independently. Able to juggle multiple priorities and meet tight deadlines without compromising quality. EXPERIENCE EDUCATION Philippine Red Cross-NHQ / German Red Cross (2012 to Present) Designation : Technical Project Assistant – Finance / Admin Role : Financial Accounting, reporting & Admin support FUNCTION  Prepares funds request every quarter to be sent to the donor for the ongoing projects.  Strictly planning all the details of expenditures that will be going to spend throughout the duration of the project  Monitor the cash flow of the bank transaction (both donor and implementing office’s bank) and cash box transaction thru the company’s specialized accounting program.  Prepares and monitor handled projects (Manila & Field) reception of revolving funds requested by the Philippines Red Cross Chapters.  Organizing the process to transfer funds to the designated PRC Chapters’ bank accounts.  Ensures the legibility of the liquidation or reimbursements documents; verification, revision and checking of the liquidation and completely justified expenditures for the specific projects according to Donor’s and Partners requirements.  Monitors, plans, process payables for the utilities and rentals in PR-GRC NHQ Level.  Provide orientation, training to new upcoming finance staff for field deployment.  Support & oversee the Finance Officers for queries and concerns.  Concerned in day-to-day duties as follows; Multi-tasking, assist in procurements of the company especially for the project handled if needed. (Request quotations, canvassing the good and qualified suppliers, preparing the comparative analysis table and justifying the winner of the procurement) Accommodating the visitors during cross-visit between donors and the German Red Cross if needed HANDLED PROJECTS (2012 – PRESENT) DRR-CCA & Development Projects   Strengthening PRC Response Capacities on Water Search and Rescue - WASAR [GRC funds] WASAR, DRR, Standard equipment, RC 143 Volunteers, drills and advocacy for target areas in LUZON: Quezon, Pasay, Caloocan, Ilocos, Alaminos. Duaration: Dec 2012-Dec 2013 Budget: EUR 60,282 Disaster Management and Capacity Building in the Philippine Red Cross at NHQ and selected Chapters [GRC funds] RC 143 Volunteers, Staff trainings, Log / Warehousing. Water Search & Rescue, NAV Financial system. PRC-NHQ and selected Chapters nation-wide Duaration: Jan 2010-Dec 2014 Budget: EUR 150,000 Emergency & Early Recovery Projects   Emergency assistance to people severely affected by Tropical Storm WASHI in Mindanao region in the Philippines [MOFA German Gov-2] Emergency / Response. Relief, NFI, WASH for 4.000 families in MINDANAO: Iligan, Bukidnon. Duration: Jan 2011-Apr 2012, Budget: EUR 366,600 Emergency-Recovery assistance to people affected by Tropical Storm WASHI in Mindanao region in the Philippines [BRC Flanders-3] Emergency / Early Recovery. Relief, WatSan for 2.000 families MINDANAO: Iligan, Cagayan de Oro. Duration: Feb–Oct 2012, Budget: EUR 142,657 RIZAL TECHNOLOGICAL UNIVERSITY BS in Office Administration Office Management 2006 – 2010 FRANCISCO P. FELIX MEM. NAT. HIGH SCHOOL 2002 – 2006 SAN ISIDRO ELEMENTARY SCHOOL- KEY SKILLS Office Management Report & Document Preparation Accounts Payable/Receivable Bookkeeping & Payroll Records Management Inventory Management PERSONAL SKILLS Hardworking Patient Fast Learner Adaptable Independent Attentive Flexible TECHNICAL SKILLS Knowledgeable in Computer operations: MS Word MS Excel MS Publisher MS Power Point AKS Fundspro Accounting System JDA System Basic Stenography Operation of Office Machine TRAININGS UNIVERSITY OF THE PHILIPPINES 16th Total Communication course September 24 to October 39, 2016 (36 hours) 1  Emergency and Early Recovery assistance to people affected by Tropical Storm WASHI in the Philippines [ECHO-6] Emergency / Early Recovery: WatSan, Livelihood & DRR for 10.000 families [Consortia GRC-SRC] MINDANAO: Iligan, Cagayan de Oro Duration: May 2012 - Mar 2013, Budget: 920.000 ADDITIONAL INFORMATION Having an experience in Logistic and Human Resource operations;  Handled procurement or bid invitations, especially when the project officers are in the field activities  Planning and scheduling of vehicle operation  Assisting the preparation of event in reservation of venues, participants’ accommodation & securing all the materials needed.  Monitor & updated staff list on handled project  Preparing payroll  Support in recruitment: Job advertisement, Interview and assessing the people under handle project.  Emergency Response to People Affected by the Tropical Storm TRAMI in Luzon [GRC funds] Emergency / Early Recovery:NFI & WASH for 1.500 families in LUZON: Bulacan, Pangasinan Duration: Sep 2013-Feb 2014, Budget: EUR 73,733  Emergency Assistance to People Affected by the Earthquake in BOHOL in the Visayas Region [MOFA German Gov-4] Emergency: NFI, WASH, Cash For Work, Shelter Repair for 2.000 families in VISAYAS: Bohol. Duration: Nov 2013- Feb 2014 Budget: EUR 250,000  Emergency Cash Grants to families affected by Typhoon HAIYAN in Philippines [GRC Funds) Unconditional cash grants for 7.500 families in VISAYAS: Capiz, Antique, Iloilo, Cebu. Duration: Dec 2013 - Jan 2014 Budget: EUR 340,000  Supporting PRC Relief / Recovery Logistics Capacities and Equipment for HAIYAN Operation [GRC-AmRC] Provision trucks, water-trucks, forklifts for PRC NHQ/Chapters in VISAYAS: W. Samar, Leyte, Cebu, Capiz. Duration: Jan 2014 - April 2014 Budget: 560,000  Rehabilitation of Rural Health Centres in Capiz and Leyte provinces affected by Typhoon HAIYAN [BAYER Foundation] Rehabilitation of Rural Health Units, Barangays Health Centers and Day- Care Centers in VISAYAS: Leyte, Capiz. Duration: June 2014 - May 2016 Bduget: EUR 81,000  Early Recovery Assistance to Populations Affected by Typhoon HAIYAN in Antique province [GRC-BRC Flanders-5] Early Recovery: Shelter for 200 families in VISAYAS: Antique. Duration: Sep 2014-May 2015 Budget: EUR 300,000  Early Recovery Assistance to Populations Affected by Typhoon HAIYAN in Antique province [GRC Funds] Early Recovery: Shelter, Livelihood, WASH, Health, DRR, CB for 1,500 families in VISAYAS: Antique Duration: May 2014-July 2016 Budget: EUR 950,000  Early Recovery Assistance to Populations Affected by Typhoon HAIYAN in Capiz province [GRC-SwissRC] Early Recovery: Shelter, Livelihood, WASH, Health, DRR, CB for 1,300 families in VISAYAS: Capiz Duration: Jun 2014-Sep 2016 Budget: EUR 2,560,590  Early Recovery Assistance to Populations Affected by Typhoon HAIYAN in Capiz province [GRC-HKRC] Early Recovery: Shelter, Livelihood, WASH, Health, Rehab, DRR, CB for 3,000 families in VISAYAS: Capiz Duration: Jun 2014-Dec 2016 Budget: EUR 2,665,106 CHARACTER REFERENCES  Early Recovery Assistance to Populations Affected by Typhoon HAIYAN in Leyte province [GRC-AmRC-CanRC-AustrianRC] Early Recovery: Shelter, Livelihood, WASH, Health, Rehab, DRR, CB for 7,000 families for target areas in province of Leyte. Duration: Mar 2014-Jun 2017 Budget: EUR 9,000,000 Catherine Nieva Senior Finance Philippine Red Cross NHQ – German Red Cross Cantinetta Espresso Concepts Inc. – Espressamente Illy (Oct. 5, 2011 to Jan. 6, 2012) Role : Secretary, Administration & Accounting support FUNCTION       PERSONAL PARTICULARS AGE GENDER DATE BIRTH CIVIL STATUS NATIONALITY LANGUAGE : 28 : Female : September 08, 1989 : Single : Filipino : Filipino & English Thilini De Silva Finance Delegate German Red Cross HQ Prepare sales reports for General Manager Prepare check payables to supplier & in-charge in disbursing Monitor & prepare replenishment revolving funds of the branches Monitor accounting voucher stock & supplies Checking & filing of sales reports Multi-tasking in day-to-day duties if needed Robinson’s Handyman, Inc. - Maintenance Department (Jul. 16, 2010 to Dec. 23, 2010) Robinson’s TrueValue Hardware, Inc. - Life Style Division (Jan. 20, 2011 to Jun. 30, 2011) Role : Merchandising Support FUNCTION      Support to assistant buyer Secure Delivery of Purchased Ordered item to branches Coordinate with the supplier for the purchase order & item tag Monitor and coordinate item for RIV (return to vendor) Multi-tasking in day-to-day duties if needed 2