Pauline Ndunge Muteti

Pauline Ndunge Muteti Telephone no: - Email:- Personal Profile A dynamic professional with over 8 years of experience in finance. I thrive in environments that demand meticulous attention to detail and strategic thinking. My career journey reflects a commitment to excellence in financial administration, evidenced by achievements such as optimizing cash flow through innovative strategies, implementing robust controls to ensure financial integrity, and fostering beneficial partnerships with suppliers to drive cost savings. My proficiency extends beyond financial management to encompass project coordination and client liaison, where I excel in overseeing diverse portfolios, ensuring adherence to timelines and budgets, and delivering comprehensive reports that inform strategic decision-making. With a track record of success across various sectors, including international organizations and governmental agencies, I bring a versatile skill set and a proactive approach to every role. My dedication to continuous improvement and proactive problem-solving enables me to navigate complex challenges and drive impactful outcomes. Skills  Financial Management: Extensive experience in the development of financial models, leading financial management initiatives, overseeing budgets, cost analysis, and strategic planning. Demonstrated expertise in the preparation of detailed financial reports.  Operational Effectiveness: I can lead strategic planning, results-based management, and reporting. Excellent operations experience in, budgeting, presentation materials, and extraordinary prioritization skills.  Auditing: Experienced in assisting with internal and external auditing tasks, ensuring compliance with regulations and standards.  Budget Management: I am proficient in budget planning, forecasting, and variance analysis. Track record of effectively managing budgets to ensure cost control and resource allocation.  Project Management: Competent in monitoring project expenditures, preparing invoices, managing contracts, and analyzing project data for insights.  Communication Skills: Strong communicator and collaborator across various departments, fostering alignment between financial objectives and broader business goals. Skilled at building relationships with stakeholders, to drive successful financial initiatives.  Problem-Solving: Proven track record of streamlining processes and implementing solutions to improve efficiency and accuracy in financial management and project coordination.  Leadership and Team Development: Demonstrated leadership in managing teams, setting clear goals, and providing mentorship. I have a track record of promoting a positive team culture, encouraging accountability, and professional growth.  Software Proficiency: Experienced in using QuickBooks, SAP ERP, NetSuite Work Experience Sept 2015 to Date Norken International Limited Position: Accountant Key Achievements:  Successfully implemented strategies that reduced accounts receivable aging and enhanced cash flow, resulting in expedited collection times and decreased bad debt expenses.  Implemented stringent controls and procedures, heightening the accuracy and reliability of financial statements, thereby enabling stakeholders to make better-informed decisions.   Negotiated advantageous terms with vendors or suppliers, yielding cost savings for the organization while maintaining high quality and service standards. Streamlined month-end closing procedures, diminishing the time needed to finalize the books and expediting the availability of financial reports for management assessment. Responsibilities:  Handle both accounts payable and receivable meticulously.  Conducted internal and external auditing tasks in collaboration with auditing team, ensuring compliance with company policies and procedures  Record, store, and analyze data using accounting software.  Ensure company records comply fully with GAAP and industry standards by accurately documenting and approving journal entries.  Reconcile bank accounts and credit card statements for precise financial records.  Assist in budget preparation and monitor fiscal year budgets.  Monitor cash flow projections to aid decision-making on investments or financing.  Review accounts payable and receivable transactions for accuracy and proper documentation.  Reconcile general ledger accounts and report issues to management.  Prepare company tax returns, including the accurate calculation and remittance of NSSF, NHIF, HELB, and PAYE deductions  Manage payroll processing efficiently while meeting strict deadlines.  Prepare project invoices according to contract terms and client requirements.Some of the projects include: Sept 2015 to Date Norken International Limited Position: Project Finance Officer - Provision of Engineering and Contract Management services in the support of African Union Mission in Somalia (AMISOM), the United Nations Assistance Mission in Somalia (UNISOM) and the United Nations Support Office in Somalia Client: United Nations Support Office in Somalia (UNSOS) Key Achievements:  Successfully implemented strategies that reduced accounts receivable aging and enhanced cash flow, resulting in expedited collection times and decreased bad debt expenses.  Implemented stringent controls and procedures, heightening the accuracy and reliability of financial statements, thereby enabling stakeholders to make better-informed decisions.  Negotiated advantageous terms with vendors or suppliers, yielding cost savings for the organization while maintaining high quality and service standards.  Streamlined month-end closing procedures, diminishing the time needed to finalize the books and expediting the availability of financial reports for management assessment. Responsibilities:  Monitored project expenditures.  Prepared invoices for verification by the UN project manager and coordinated payment processing with RSCE.  Administered per diem and calculated bonuses for engineering staff.  Managed monthly accommodation payments for staff.  Processed payments to consultants.  Updated task order summaries and tracked monthly NTE balance.  Maintained and updated records of issued invoices.  Managed project contracts to ensure effective communication and coordination monthly.   Prepared and submitted monthly project reports to stakeholders, highlighting project status, financial summaries, and key achievements. Analyzed project data to provide insights for improvement and decision-making. March 2021 to Date Norken International Limited Position: Project Finance Coordinator - Provision of Third-Party Engineering Services for OCHA Project Client: UN Office for the Coordination of Humanitarian Affairs (UN OCHA) Responsibilities:  Expertly managed project budgets, optimizing resource allocation to achieve project goals.  Orchestrated seamless invoicing by collecting timesheets, ensuring accurate invoices for transparent financial transactions and client billing.  Skillfully administered per diem for staff engineers and calculated bonus hours, fostering motivation and performance while maintaining adherence to budgetary guidelines.  Diligently processed payments to consultants, ensuring timely disbursement and fostering positive relationships with external stakeholders.  Maintained meticulous records of contracts and invoices, facilitating easy access to financial data and enabling accurate reconciliation of client accounts Other Positions Held  2021 to Date: Project Finance Coordinator - Implementation of Environmental and Social Safeguards requirements in Somalia, Ethiopia, Uganda and Sudan, Project Cost; USD 661,700.00 ; Funded By : UNICEF  2021 to Date: Invoicing and Accounts Payable/Receivable Specialist - Environmental and Social Impact Assessment, Social Assessment and Vulnerable Marginalized Groups; Project Cost: USD 703,784,20 ; Funded By: World Bank Client: Ministry of Energy  2021 to Date: Invoicing and Accounts Payable/Receivable Specialist - Provision of Consultancy Services for the Design review and construction supervision of Maumau Lot 4 Ihithe – Ndunyu Njeru Road ; Project Cost: USD 1,823,793 ; Funded By: Government of Kenya Client: Kenya National Highway Authority (KeNHA)  2019 to Date: Project Finance Coordinator - Technical implementation consultant for Nairobi satellite towns water and sanitation development programme, phase 1 (NST-WSDP) Funded By : KFW development Bank Client: Athi Water Works Development Agency (AWWDA) Education January 2012- August 2015 : Bachelor of Commerce, Finance Option Mount Kenya University – Kenya Class: Second Class Upper Division Professional Qualifications  CPA  Certificate in Project Management Foundation; Project Management Institute (PMI)  Certificate in Data Analytics; National Association of State Boards of Accountancy (NASBA) Additional Information Trainings and Workshop  Mar 2024: Debunking Employment Legislation and Compliance with Employment Taxes by PKF.  Sept 2023: Understanding Taxation for pension scheme(consolidation) by PKF.  Aug 2022: Electronic Tax Invoice Management System (ETIMS) by KRA.  Mar 2022: Certificate of participation awarded by International Leadership Foundation (Ethics training)  Apr 2021: Sensitization on Debt processes by KRA.  Apr 2021: May 2021, Nov 2022: VAT Training by KRA.  Oct 2020: Withholding VAT by KRA. Seminars and Conferences  Mar 2020: Tax compliance Seminar in the Era of enhanced Regulations by PKF.  Oct 2018: Human Capital Tax Planning and Compliance Seminar by GEARR Consultants. Hobbies and Interests  Traveling, Socializing, Community Service Languages English: Proficient(C2)