Paula Manoela Santos De Jesus

Paula de Jesus Executive Assistant | Office Coordinator | Accounting Assistant | Project Coordinator Florianópolis, Santa Catarina, Brazil Florianópolis - - www.linkedin.com/in/paula-de-jesus-9a2a6a211 https://drive.google.com/file/d/11aKJ4XxfdEIDZJDNsBNUdRz4IxHEQRMG/view?usp=sharing (Personality Test) • Results-driven Administrative and Financial Assistant with 20+ years of proven success in executive support, financial operations, and office administration. Adept at managing high-volume workflows, streamlining processes, and supporting senior leadership in dynamic, deadline-driven environments. • Recognized for financial analysis, budget tracking, and process optimization that enhance operational efficiency and reduce costs. Skilled in remote collaboration, calendar management, expense reporting, and handling confidential communications with discretion and professionalism. • Seeking remote-based opportunities with U.S.-based companies in administrative support, financial coordination, or executive assistance roles. Committed to delivering high-impact support that enables organizational growth and leadership success. • EF SET English Certificate 66/100 (C1 Advanced) • Brazilian Portuguese (Native) Experience Freelance Office Coordinator | U.S. based companies Jan 2025 – Present · Remote • Deliver remote administrative support to executives and cross-functional teams, ensuring operational efficiency across multiple time zones. • Coordinate virtual meetings from end to end — including calendar management, confirmations, agenda preparation, and post-meeting follow-ups. • Serve as the primary point of contact for clients and stakeholders via email and virtual platforms, maintaining a high standard of professionalism and responsiveness. • Organize and maintain digital records, format documents, and assist with internal reporting and task tracking to support team productivity. • Prepare virtual meeting environments, manage technical logistics, and provide timely reminders and concise meeting summaries to enhance collaboration. Event Producer | Live Marketing Agencies Mar 2017 – Nov 2024 · São Paulo, Brazil • Provided strategic support to senior leadership during corporate events, ensuring seamless coordination of schedules, briefings, and on-site logistics to enhance executive presence and decision-making. • Led end-to-end event production for national and international brands (Formula 1, UFC, BMW), overseeing logistics, vendor coordination, and on-site execution. • Detailed production plans are designed to ensure seamless event flow, minimizing last-minute issues and delays. • Managed budgets across multiple projects, implementing cost-control strategies that reduced expenses by up to 20% without compromising quality. • Provided high-touch support to VIP guests and stakeholders during live events, ensuring a premium experience and smooth operations. • Collected and analyzed post-event data to identify areas for improvement, contributing to a 30% increase in operational efficiency over time. Accounts Payable & Receivable Assistant | Propeg-Invent Mar 2016 – Feb 2017 · Salvador, Bahia, Brazil • Delivered high-level administrative support to executives, managing calendars, coordinating travel arrangements, processing expense reports, and streamlining internal communications. • Developed and maintained weekly performance dashboards and analytical reports using Excel and PowerPoint, improving visibility into financial and operational KPIs. • Optimized front desk operations by redesigning visitor protocols, reducing waiting times, and enhancing service consistency. • Served as a key liaison between departments, proactively resolving scheduling conflicts and ensuring timely execution of cross-functional priorities. • Strengthening financial workflows by supporting invoice processing, monitoring accounts payable/receivable, and assisting with reconciliation and payment tracking. Sales Consultant | Sanave Veículos Oct 2012 – Jan 2016 · Salvador, Bahia, Brazil • Managed the full sales cycle for new Volkswagen vehicles, consistently closing an average of 15 sales per month through personalized customer engagement. • Delivered dynamic product presentations, highlighting key features and benefits to drive purchase decisions. • Negotiated pricing and financing terms to secure win-win outcomes for both clients and the dealership. • Handled all contractual and financial documentation with precision, ensuring compliance and customer satisfaction. • Maintained strict adherence to legal and regulatory standards throughout the sales process, contributing to a flawless audit record. Executive Assistant to the CEO | Lfjrep Representações LTDA Oct 2005 – Jun 2010 · Salvador, Bahia, Brazil • Provided high-level administrative support to the CEO, managing complex calendars, travel arrangements, and confidential communications. • Prepared executive reports, presentations, and briefing materials for internal and external meetings. • Acted as a strategic liaison between the CEO and internal departments, ensuring alignment on priorities and deadlines. • Coordinated logistics for board meetings, client engagements, and corporate events, maintaining flawless execution. • Oversaw expense reporting and vendor communications, streamlining operational workflows and improving response times. • Maintained discretion and professionalism in handling sensitive information and executive-level decisions. Education Bachelor's Degree, Philosophy · Uniasselvi (February 2025 - December 2028) National Council of Psychoanalysis-Professional Training (June 2023 – March 2025) Administrative Management Training SEBRAE – Brazil · (Completed in 2003)