Paul Collins Odhiambo

1 PROJECT PROFILE 1.1 PAUL COLLINS ODHIAMBO With over a decade of experience in the accounting and bookkeeping professions, Currently, I offer accounting and bookkeeping services to organizations within and outside Kenya. I am actively engaged in accounting and bookkeeping for non-profit organizations, private companies, partnerships, and sole proprietorships. I offer these services remotely or in a hybrid model, based on the demands of the client. My objective is to maintain this growing pace, satisfy my accounting and bookkeeping clients at every turn, and complete my engagements successfully. Accounting software that I have worked with             QuickBooks Intuit/Desktop GnuCash QuickBooks Online / QuickBooks Desktop Sage Evolution ERP Online Tally ERP Online Jamis ERP Online Oracle NetSuite ERP Online AppFolio Xero Online Gustos Stripe Excel Scope of Work Prepare annual financial statements. My bookkeeping and accounting work will be conducted in accordance with Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS). Accounting Functions  Financial Reporting and Statements.  Bring books to the balance Sheet stage with complete reconciled ledgers  Prepare and analyze financial statements; Income Statement, Balance Sheet, and Cash Flow ensuring they reflect the company’s actual financial position.  Maintain accurate accounting records for use by management  Generate monthly, quarterly, and annual IFRS compliant reports, particularly for project based performance and investors and investor review. Accurately Set Down Your Numbers in Order to Set Your Success in Motion 2 PROJECT PROFILE 1.1 PAUL COLLINS ODHIAMBO  Compliance and Legal Requirements  Ensure compliance with financial regulations, industry standards, IFRS and GAAP guidelines  Collaborate with representative to meet legal requirements for tax payments and filings.  Maintain awareness of adherence to construction specific accounting rules including revenue recognition and lease accounting.  Collaboration with Tax Service.  Work closely with Tax Account managers to ensure compliance.  Prepare and file statutory tax returns: VAT, WHT, CGT, Income TAX, PAYE, & Rental Income Tax via KRA iTax.  Track and apply withholding tax credits, VAT input claims, and timely CGT declaration for property disposals.  Maintain compliance with Etims invoicing and ensure all tax filings are up to date.  Cost Accounting and Project Management.  Monitor construction in progress (CIP), and allocate cost as per milestones.  Implement effective job costing for each real estate project.  Analyze budget vs actual variances, and prepare cost performance reports for internal decision making.  Track Loan disbursements interest capitalization, and investor fund allocations in projects.  Reporting and Communication.  Communicate effectively with internal and external stakeholders, accounting team, to provide necessary documentation support.  Present insight and report to management on cash flow, project status, and financial health of projects. Bookkeeping Functions  Financial Record Maintenance   Record day to day financial transactions accurately on company books. Complete the posting process for all transactions in the correct ledgers (day book, suppliers’ ledger, customer ledger, general ledger  Track Project specific expenses, including land acquisition, approvals, construction and marketing.  Transaction Verification and Reconciliation  Verify that financial transactions are recorded in the appropriate ledgers and accounts ensuring consistency and accuracy.  Perform reconciliation for subcontractors, retention, tenant deposits and intercompany balances.  Reconcile financial records to ensure they match the company’s financial statements and accounts. Accurately Set Down Your Numbers in Order to Set Your Success in Motion 3  Accounts Payable and Receivable Management.     Manage payables to suppliers, contractors, and consultants, ensuring timely disbursements and retention tracking. Process receivables including customer deposits, installment payments, and final settlement. Prepare and issue eTims compliant VAT invoices to clients and buyers in accordance with KRA regulations. Monitor payments schedules follow up on overdue accounts, and handle reconciliation.  Financial Data Entry and Management   Enter financial data into systems and software (primarily QuickBooks, QuickBooks Online, Sage Online,Tally ERP Online, Xero Online, Oracle NetSuite Online) in an accurate and timely manner. Ensure proper tracking of financial transactions, maintaining the integrity of the company’s financial data.  Construction & Project Specific Bookkeeping.  Track Construction in Progress (CIP) and ensure proper posting to fixed assets upon project completions.  Maintain detail records of material usage, site inventories, and contract payments.  Allocate costs to appropriate project codes or cost centers to enable job costing and analysis.  Payroll & Statutory Compliance Support.  Support payroll data entry and ensure deductions for PAYE, SHIF, NSSF, Housing Levy recorded and filed  Track and record tax deduction and submissions (WHT, VAT) for contract payments.  Assist in the preparation and filing of monthly statutory returns through KRA iTax platform.  Customer Service Support.  Maintain a customer service mindset, ensuring any queries related to financial records are handle efficiently and professionally. Accurately Set Down Your Numbers in Order to Set Your Success in Motion 4 1.1 PROJECT PROFILE PAUL COLLINS ODHIAMBO Financial Audit Functions  Verify accuracy and completeness of financial statements, ledgers and project specific records.  Audit Airbnb income flows (Airbnb platform, M-pesa, bank deposits) and expense classifications  Assess effectiveness of internal controls over construction costs, project funding and approvals.  Review Internal systems for Air bnb operations: guest payments, refunds, maintenance and utility tracking.  Ensure compliance with GAAP, IFRS, and ICPAK standards.  Verify tax compliance for VAT, CGT, PAYE, WHT, Income Tax and Monthly Rental Income via KRA iTax.  Checker proper issuance and posting of Etims VAT invoices and tax declaration.  Detect and help prevent fraud, misstatements, and unauthorized transactions.  Identify inconsistence in project costs, contractor claims, and rental collection.  Provide independent assurance on financial reporting integrity and investor transparency.  Evaluate financial and operational risks ( e.g cost overruns, occupancy shortfalls, default risks)  Issue audit reports with key findings, audit opinion, and internal control recommendations.  Deliver financial insights to support strategic decisions on cash flow, budgeting and cost control. Accurately Set Down Your Numbers in Order to Set Your Success in Motion