Patrick Oniyide

PATRICK ONIYIDE | ​ EXECUTIVE ASSISTANT ​ Working Remotely Data Entry and Analysis | Web Research | Virtual Assistance | Customer Support | Research Writing | Team Coordinator | Administrative Assistant | Client Documentation | Vendor Liaison | Lender Coordination | Bookkeeping | Financial Support PROFESSIONAL SUMMARY Highly resourceful and detail-oriented Administrative Assistant with over four years of remote experience, specializing in team oversight, quality assurance (QA), and performance reporting for dynamic, multi-entity organizations. Certified in Virtual Assistance and Data Analysis (ALX, 2024), and an expert in leveraging Google Workspace and project management tools (Asana, Trello) to maintain organizational integrity. Proven ability to step in quickly to rebuild support structures, flag inconsistencies, and provide executives with clear, daily visibility into their remote workforce performance. Seeking to apply strong organizational and reporting skills to ensure the smooth, accountable operation of the client’s ventures in logistics, finance, real estate, law, and entertainment. KEY ACHIEVEMENTS ●​ Enabled a CEO to increase time spent on high-impact tasks by 30% through strategic calendar management, resulting in a 15% increase in quarterly revenue. ●​ Implemented a remote contractor monitoring system across multiple projects, providing weekly summary reports that reduced critical errors in international documentation by 20% and ensured compliance in distributed teams. PROFESSIONAL EXPERIENCE Freelance Executive Assistant & Project Monitor Self-Employed, Remote ​ ​ ​ ​ ​ ​ December 2024 – Present ●​ Manages executive correspondence, file organization, and administrative routines, allowing clients to maintain focus on strategic goals across a diverse business portfolio. ●​ Coordinates over 10 international meetings monthly, optimizing calendars for global executives and reducing scheduling errors by 20%. ●​ Managed essential bookkeeping support functions, including high-volume data entry, digital receipt capture, and financial document organization required for efficient Accounts Payable/Receivable (AP/AR) processing. ●​ Applied financial Data Analysis (Power BI/Excel) to monitor business spend against the Conservatism Principle, successfully flagging inconsistencies and leading to cost optimization across P&L statements. ●​ Collaborated with operations to implement financial controls, successfully auditing and reconciling vendor accounts to ensure compliance with the Economic Entity Principle and prevent payment errors. ●​ Manages ad-hoc operations, including supplier negotiations and policy implementation, ensuring efficiency and compliance in distributed teams. ●​ Documents and updates key operational workflows for new international projects, ensuring seamless onboarding and standardized procedures for new team members. ●​ Conducts research for over five projects, generating reports that drive strategic improvements and enhance decision-making. Executive Assistant & Team Support Coordinator Setopat Startup, Remote, US ​ ​ ​ ​ ​ September 2022 – November 2024 ●​ Served as the central administrative point for a 50-employee SaaS startup, coordinating operational deliverables across three departments and reporting directly to the CEO. ●​ Designed a daily reporting cadence that tracked the progress of priority tasks, enabling the CEO to have immediate visibility into team performance. ●​ Spearheaded the integration of Asana for centralized task management, using the platform to follow up on pending tasks and enforce team accountability. ●​ Used data analysis skills to review monthly departmental reports, successfully flagging two significant spending inconsistencies that resulted in a process overhaul and 15% cost optimization. ●​ Ensured the CEO’s priority tasks were completed on time 95% of the time over 12 months by managing a $300K operational budget and coordinating project timelines across three departments. Administrative Virtual Assistant & Reporting Specialist Private Enterprise (Remote) ​ ​ ​ ​ ​ October 2020 – September 2022 ●​ Provided comprehensive administrative support for multiple leaders, reducing the time spent on routine tasks by 40% through process streamlining and standardized file organization. ●​ Prepared over 20 detailed weekly performance reports that synthesized data from customer support and operational logs, enhancing leadership clarity into key performance indicators (KPIs) by 30%. ●​ Maintained a high level of accountability by handling over 100 weekly emails and calls with a consistent 95% response rate. ●​ Formalized standard operating procedures (SOPs) for expense processing and vendor coordination, ensuring greater efficiency and reducing vendor payment errors. EDUCATION & CERTIFICATIONS Bachelor of Arts in Philosophy ●​ Thesis: "The Notion of Equality of Opportunity in John E. Roemer's Philosophy" ALX Africa Virtual Assistant Training ●​ September 2024 - November 2024 Power BI and Excel Data Analyst Program ●​ September 2024 - November 2024 SKILLS ●​ Core Competencies: Calendar Management and Strategic Scheduling, Event Coordination, Travel Logistics, Expense Reporting, Data Entry/Analysis, Inbox Management, Client Support, Process Optimization, Team Oversight & Accountability, Daily/Weekly Performance Reporting, Task Completion Tracking and Follow-up, Auditing & Inconsistency Resolution, SOP Documentation, Meeting prep. ●​ Tools & Software: QuickBooks (Self-Study/Familiarity), Xero, Microsoft Office Suite (Word, Excel, PowerPoint, Power BI, Outlook), Google Workspace (Gmail, Calendar, Sheets, Docs), Asana, Notion, Monday.com, Trello, HubSpot, Canva, Zoom, Google Meet, Calendly, Stripe, Slack, Microsoft Teams, Dropbox, OneDrive, SharePoint, Zapier, Salesforce. ●​ Soft Skills: Excellent Verbal/Written Communication, Accountability, Time Management, Attention to Detail, Adaptability, Confidentiality, Problem-Solving. LANGUAGES: English, French, Latin, and Italian