Onyejuwa Brenda Ossai

COMPANY ––– Weekly Fundraising Planning Sync ––– DAY AND DATE 10/29/24 LOCATION/MEETING LINK 2:00 PM 2:40 PM MEETING TYPE Establish the overall fundraising event strategy. Assign roles and responsibilities for the planning team. Develop a timeline and key milestones for the event. Discuss potential fundraising initiatives and activities. Identify potential challenges and solutions. MEETING REQUESTED BY END TIME zoom : https://us05web.zoom.us/j/-?pw d=DU249rp8q3IZxZ2lddzte MEETING OBJECTIVE ● ● ● ● ● START TIME FACILITATOR MINUTE TAKER Zoom Conference call TIMEKEEPER Onyejuwa Brenda (VA) CEO (Team Lead) Obiajulu Samuel 40 minutes ATTENDEES REQUESTED CEO (Team Lead) Head of Operations Olumayorkun Dunsin Head of Tech and Audio-Visual Ogochukwu Belinda Head of Catering Amanda's Place Finance Manager Ifeoma Arowolo Virtual Assistant (Note-taker) AGENDA AGENDA ITEM DESCRIPTION PRESENTED BY Call to Order Opening Remarks: Welcome and introduction of team members and their roles. Team Lead (obiajulu Samuel) Attendees ● ● ● ● Head of Catering Head of Tech and Audio-Visual CEO (Team Lead) Finance Manager CEO DURATION 01:00 01:00 Page 1 of 4 ● Head of Operations ● Virtual Assistant (Note-taker) Update on Previous Meeting Update on Action Items From Previous Meeting To discuss any updates on tasks assigned in the previous meeting. Discussion of progress on tasks assigned in the previous meeting. VA (Onyejuwa Brenda) 05:00 CEO 05:00 Head of Catering: Update on catering arrangements. Updates from Team Heads Head of Tech and Audio-Visual: Update on technical setup and equipment. Finance Manager: Update on fundraising progress and budget. Team Heads 05:00 Each Head of Operations: Update on logistics and event planning, ● Review current fundraising progress and financial status ● Discuss any budget constraints or adjustments ● Update on sponsorship and donation efforts ● Present a financial forecast for the event Update on venue selection and confirmation ● Discuss transportation and parking arrangements ● Review guest list and invitation process ● Address any potential logistical challenges or risks Finance Manager 05:00 ● Head of Operations 05:00 Page 2 of 4 Update on technical setup (sound, lighting, and stage) ● Discuss equipment requirements (projectors, microphones, Head of Tech speakers) ● Review AV needs (live streaming, and recording, presentation slides) Audio-Visual ● Address potential technical challenges and contingency plans ● 05:00 . ● Update on menu planning and dietary restrictions ● Discuss the number of guests and portion sizes ● Review beverage options and bar setup ● Address any specific catering requirements or requests Discussion of any urgent issues or last-minute changes ● Open forum for questions and suggestions ● Review of the overall event timeline and potential bottlenecks Head of Catering 05:00 ● Any Other Business Summarize key decisions and action items ● Reiterate deadlines and responsibilities ● Thank participants for their contributions ● Confirm the date and time of the next meeting CEO 05:00 CEO 03:00 ● Closing Remarks Page 3 of 4 Action Items ACTION ● Assign roles and responsibilities for the planning team. ● Discuss the potential resource requirements (e.g., venue, budget, volunteers) ● Brainstorm potential fundraising activities and initiatives. OWNER DUE DATE CEO Head Of Operation All Decisions/ Resolutions Made ● Create a preliminary timeline for the event, including key deadlines and milestones. ● Review action items and assign responsibilities ● Schedule the next meeting and discuss any follow up task Page 4 of 4