Lagos, Nigeria- |- http://www.linkedin.com/in/oluchi-lucy-4Christ
Highly motivated and detailed oriented Executive Assistant with over 5 years’ experience in supporting C-suite
executives, strategic project management, managing multiple tasks, streamlining office operations, providing
excellent accounting and admin support to Executives. Proven ability to manage complex projects and maximizing
Executive efficiency, adept in Microsoft office suite, Excel, Google workspace, and various communication
platforms, committed to ensuring efficient office operations. Skilled in Executive support, office management,
confidentiality, regulatory compliance, global travel coordination, Financial reporting, Account receivable (AR),
Account payable (AP), Budget and expense reporting. Currently pursuing an MBA to sharpen business acumen
and project management skills for driving business success.
February 2022 - Till Date
Executive Assistant
• Working Capital Management: Monitor and follow up on Account receivables (AR), perform
reconciliations, and track invoices to ensure timely settlement. Played a pivotal role in recovering two
"bad debt" invoices and successfully recovering over 1 billion naira in outstanding receivables
within a 10- months period significantly increasing cash flow and driving revenue recovery initiatives
• Preparing and generating client’s invoices and matching payments to invoice numbers, handling
clients queries as regards billing issues.
• Meeting Coordination: Prepare and distribute meeting agendas, minutes, reports, memos,
and presentations. Organize and facilitate working capital management meetings aimed at
recovering long-outstanding receivables.
• Time Management & Reporting: Track and document the Partner's time allocation on
various engagements, ensuring accurate job costing and time accountability.
• Travel & Logistics Coordination: Manage global travel arrangements, including flight and
hotel reservations, per diem processing, airport pickups, and calendar management. Ensuring
seamless travel experiences through detailed planning and arrangement.
• Administrative Support: Provide comprehensive administrative support to the Partner,
enhancing productivity through effective task prioritization and delegation. Assist in managing
calendars, coordinating travel, and overseeing expense reporting.
• Expense Management: Oversee expense retirement and financial reconciliations related to the
Partner’s travel and office expenditures, ensuring compliance with company policies.
• Correspondence Management: Oversee and manage the Partner’s email inbox and phone calls,
ensuring all communications are handled with professionalism and efficiency. Serve as the primary
point of contact, responding promptly and courteously to both internal and external stakeholders.
• Improved operational workflows by streamlining communication channels and reducing task
redundancy, increasing team efficiency by 20%.
• Procurement: Reduced procurement costs by 10% through strategic vendor negotiations and
competitive bidding processes while maintaining a high standard of quality
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June 2021 - December 2022
Executive Assistant
Provided administrative support to executive team (C-Level executives), including scheduling meetings,
coordinating travel plans and managing calendar.
Handled sensitive information, files and document in a confidential manner.
Provided customer service support with professional telephone etiquette, managing incoming and outgoing
calls for busy office.
Liaised with departments and coordinated inter-office communication, to ensure effective office operations.
Prepared weekly, monthly, quarterly report and official correspondence for programs and activities.
Distributed correspondence, memo, letters faxes and forms.
Acted as a point of contact for internal and external clients.
Managed and maintained proper records of the company's Assets, inclusive of Vehicle, Laptops, license
renewal and repairs.
Collaborated with Procurement unit to ensure office supplies are timely.
Budget preparation for travel and out of station staff, processing of per diem and allowance.
Tracked teams performance, inclusive of drivers, janitors to ensure that quality of work is within acceptable
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standards.
Assisted the HR unit in recruitment process by identifying the right candidate for each role, scheduling
interviews and onboarding of new employees.
March 2020 - May 2021
TR
Administrative Assistant
• Maintained special confidentiality of documents, files and information for only parties allowed.
• Maintained supplies of inventory through regular check to determine inventory level, placing order,
expediting orders of supplies and verifying receipts.
• Managed relationship with vendors and other third parties which includes negotiation and handling billing
issuance.
• Managed office files both in electronic and hard copies
• Participated in various meetings and events either in person or virtually taking detailed minutes ofmeetings
held.
October 2019 - February 2021
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Participated in various meetings and events either in person or virtually taking detailed minutes ofmeetings
held.
Developed scheme of work, lesson plan in English language to meet student’s needs.Created a vibrant and
effective learning environment for the students’ needs.
Performed traditional and ad-hoc duties including typing documents, answering telephone calls.
Prevented unauthorized school access by screening visitors thoroughly and ascertaining their reasons for
visiting and directing them to proper person/office.
• LAGOS STATE UNIVERSITY, OJO (LASU).
MASTERS BUSINESS ADMINISTRATION
2024 - 2026
• UNIVERSITY OF NIGERIA, NSUKKA (UNN).
B.A LINGUISTICS
SECOND CLASS UPPER DIVISION (2:1)
September 2015 - October 2019
Filing, Microsoft Office (Excel, Word, PowerPoint, Outlook) Data entry, Account receivable (AR), Financial
reporting, Project management, problem solving, procurement, invoice tracking andmanagement, Google
workspace, monday.com, Client relationship management, Impeccable writing and speaking skills,
confidentiality, Excellent communication skills.
English, Igbo, Yoruba and French.
KPMG - Global Data Privacy
KPMG - Global Independence Training
Alison - Executive Assistant Skills
Aliso- Human Resource Management
Udemy - Product Management
