OLUCHI IMO
Virtual Executive Assistant
Abuja, Nigeria | Remote
PROFESSIONAL SUMMARY
Virtual Executive Assistant and administrative professional with 5+ years of experience providing
high-level executive and operational support in remote and onsite environments. Proven expertise in
executive assistance, inbox and calendar management, travel coordination, project tracking, reporting, and
confidential communication. Highly organized, proactive, and dependable, with strong written and verbal
English and the ability to work independently across US time zones. Experienced supporting international
teams and ensuring smooth daily operations.
CORE SKILLS
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Executive Administrative Support
Project Management
Travel Planning & Coordination
Confidential Information Handling
Financial Reporting & Invoicing
Grit & Resilience
• Data Entry & Document Management
• Inbox & Calendar Management
• Event & Meeting Coordination
• Client & Stakeholder Communication
• Microsoft Office & Google Workspace
• Good time management
PROFESSIONAL EXPERIENCE
Administrative Virtual Assistant (Remote)
Excellent Care 1st – United Kingdom | May 2025 – December 2025
● Provided independent and team remote executive and administrative support in a fast-paced
healthcare environment.
● Scheduled patients’ appointments (Clinic and Home Visits), confirmed appointments, and
reduced scheduling errors.
● Handled inbox management and client communication via email and phone, ensuring timely
follow-ups with clients and care homes.
● Managed invoicing, payment tracking, cash reconciliation, and financial documentation with
strict confidentiality.
● Prepared weekly administrative and financial reports for management support.
● Organized digital records, maintained databases, and ensured accurate data entry.
Administrative Officer | Executive Assistant
Ideal Shelters Nig. Ltd – Abuja | March 2024 – Present
● Providing executive support to the CEO, including managing schedules, coordinating meetings,
handling confidential communications, and overseeing critical administrative functions to ensure
seamless daily operations.
● Enhancing operational efficiency by restructuring office processes, introduced an optimized
document management system that reduced retrieval time by 40%, improving workflow
efficiency and communication.
● Streamlining financial tracking and reporting processes, ensuring accuracy in financial reports,
expense tracking, and timely payment of bills and invoices.
● Coordinating travel arrangements and logistics for official conferences,workshops, or other
events.
● Managing vendor relationships and negotiating contracts for services such as supplies, delivery
and maintenance
Administrative Officer | Customer Support Officer
Halcrow Infrastructure – Abuja | Oct 2022 – Feb 2024
● Provided executive support to the CEO, including managing schedules, coordinating meetings,
handling confidential communications, and overseeing critical administrative functions to ensure
seamless daily operations.
● Managed sensitive correspondence and calendar scheduling for senior executives, by reducing
scheduling conflicts and automating reminders.
● Streamlined financial tracking and reporting processes, ensuring accuracy in financial reports,
expense tracking, and timely payment of bills and invoices.
● Coordinated travel arrangements and logistics for official conferences,workshops, or other events.
● Oversaw all operational, security, and administrative functions for an 8-unit commercial estate.
Key responsibilities included managing property maintenance, hiring and scheduling security
personnel, administering the service charge budget and records, and acting as the primary point of
contact for all tenant communications and issue resolution.
● Efficiently liaised with vendors and service providers, negotiated contracts, and ensured quality
services and products were delivered.
● Proactively managed assigned projects from initiation to successful completion within predefined
timelines.
EDUCATION & CERTIFICATIONS
Bachelor of Technology (B.Tech), Agricultural Economics
Federal University of Technology, Owerri
Certifications:
Virtual Assistant – ALX (2024) | AI Career Essentials – ALX (2024)
WORK SETUP & AVAILABILITY
• Fast, reliable internet
• Backup power supply
• Available full-time on US time zone
• Quiet home office
• High-performance laptop suitable for remote work
