Olalere Nurudeen

MEETING AGENDA Supportifly Company / Head of Operation ––– DAY AND DATE 28/10/2024 Weekly Fundraising Planning Sync ––– LOCATION Zoom Conference Call MEETING OBJECTIVE John Smith, CEO(Team Leader) END TIME 2:00 PM 2:40 PM MEETING TYPE Align team efforts to achieve fundraising goals through weekly coordination and planning. MEETING REQUESTED BY START TIME FACILITATOR MINUTE TAKER Sarah Taylor, Head of Operation Planning Meeting TIMEKEEPER Rachel,Virtual Assistance David Lee, Head of Catering ATTENDEES REQUESTED John Smith, CEO(Team leader) Emily Chen, Head of Tech and Audio-Visual David Lee, Head of Catering Rachel, Virtual Assistance Emily Chen, Head of Tech and Audio-Visual Michael Brown, Finance Manager AGENDA AGENDA ITEM Call to Order DESCRIPTION Opening Remarks PRESENTED BY John Smith, CEO(Team Leader) DURATION 2:00 Join Zoom Meeting https://us04web.zoom.us/j/-?pwd =McfkpOgD6a2Aos18YNyBoegF1xKdM9.1 Attendees Rachel, Virtual Assistance 1:00 Meeting ID:- Passcode: 3qZh6b Approval of Previous Minutes The minutes from the Weekly Fundraising Planning Sync meeting on october 21, 2024, were reviewed and: ● Approved as is: Yes ● Approved with revisions: No Sarah Taylo, Head of Operation 5:00 Page 1 of 3 ● Rejected: No Approved by: John Smith, Emily Chen and Rachel Update on Action Items From Previous Meeting Follow up with sponsorship partners provide financial updates coordinate marketing materials for upcoming events Sarah Taylo, Head of Operation 10:00 Officers' Reports Update on audio-visual equipment and technical requirements Discussion of events streaming and recording options Emily Chen, Head of Tech and Audio-Visual 5:00 Other Reports Update on budget and financial projections Discussion of sponsorship and donation making Other Reports Update on menu and beverage options Discussion of catering logistics Main Motions To launch a capital campaign to raise $500,000 for the new community center Announcements Our annual fundraising gala will be held on December 10, 2024 at the Villa Rose hotel We have launched a new social media campaign to increase awareness and engagement The next board meeting is scheduled for November 4, 2024 John Smith, CEO(Team Leader 2:00 Any Other Business Staff Appreciation, New Volunteer, Upcoming Workshop, Holiday hours Sarah Taylor, Head of Operation 3:00 Closing Remarks Thank you everyone for your active participation and valuable contributions to today’s weekly fundraising planning sync meeting. The Key points Emily Chen: Finalize logistics and venue arrangements by friday David Lee: Confirm catering options and logistics by monday Rachel: Provide updated financial projections by next wednesday John Smith, CEO(Team Leader 2;00 Michael Brown, Finance Manager 2:00 David Lee, Head of Catering 5:00 Michael Brown, Finance Manager 3:00 Page 2 of 3 ADDITIONAL INFORMATION Action Items ACTION OWNER DUE DATE finalize logistics and venue arrangements Sarah Taylor, Head of Operation October 27, 2024 Confirm catering options and logistics with vendor Provide update on financial projections David Lee, Head of Catering Michael Brown, Finance Manager October 30, 2024 November 1, 2024 Decisions/ Resolutions Made The fundraising event will be held on December 10, 2024 at the Villa Rose hotel. Rachel will provide updated financial projections by November 1, 2024 Emily chen will coordinate volunteer training sessions to ensure efficient event execution The team resolved to increase fundraising goals by 15% compared to last year’s event Special Notes The fundraising event’s purpose is to support local community programs The event’s success relies on collaborative teamwork Page 3 of 3