Okula Josephine

JOSEPHINE OKULA VIRTUAL ASSISTANT MY PORTFOLIO ABOUT ME (WHO AM I?) Running a business is demanding—but you don’t have to do it all alone. I’m a results-driven Virtual Assistant who helps business owners, executives, and entrepreneurs free up their time, stay organized, and scale efficiently. I don’t just handle tasks—I create seamless systems that keep your business running smoothly. Whether it’s managing your inbox, scheduling appointments, or providing top-notch client support, I take care of the details so you can focus on growth. WHY CHOOSE ME? I Don’t Just Assist—I Optimize. I anticipate challenges before they arise and create solutions proactively. Time Is Your Most Valuable Asset. I help you reclaim your hours by handling the tasks that slow you down. Tech-Savvy & Adaptable. Google Suite, Microsoft Office, Slack, HubSpot, Read AI, Canva, Zendesk, and more—I work efficiently across multiple platforms. Trust & Confidentiality. Your business operations are safe, secure, and handled with professionalism. MY EXPERTISE ✅ Inbox & Schedule Management ✅ Client Support & Communication ✅ Project & Task Organization ✅ Lead Generation & Research ✅ Data Entry & File Organization ✅ Social Media Assistance ✅ Document Management and Organization ✅ Executive Support SOFT SKILLS Effective Communication Time Management Adaptability Attention to Detail Problem-Solving Organizational Skills Empathy and Emotional Intelligence Creativity Proactive Collaboration HARD SKILLS Administrative Support Calendar Management Email/Inbox Management Data Entry Research and Reporting Presentation Expense Tracking and Reporting File Organization and Management Project Tracking Support WORK SAMPLES Few of my Works FILE AND EMAIL MANAGEMENT I organize files into clear, labeled folders and manage sharing via tools like Google Drive or Dropbox to keep everything accessible and clutter-free. I organize and prioritize emails using labels and categories in Gmail and Outlook, keeping inboxes clean and responses timely. COMMUNICATION AND PROJECT MANAGEMENT SOFTWARE I use Slack to manage team communication, organize conversations by channels, and ensure quick, clear updates and collaboration. I track tasks, deadlines, and team progress using Monday.com to keep projects organized and on schedule. I create and manage content calendars on Trello, using boards and cards to plan, schedule, and track content efficiently. DATA ENTRY AND CALENDAR MANAGEMENT I handle calendar organization, book appointments, and schedule meetings to help keep daily operations smooth and on track. I use Google Sheets to present information clearly, organize data, and perform clean-ups for accurate, easyto-read reports. RESEARCH AND MEETING AGENDA PLAN I prepare clear meeting plans and agendas to ensure focused discussions, time management, and actionable outcomes. I gather accurate information, enter it into Google Sheets, and present results in organized charts for easy analysis. GRAPHICS DESIGN WITH CANVA I design eye-catching visuals using Canva, including social media posts, flyers, and presentations that align with brand style. TRAVEL ITINERARY ✈️ Web Summit – Lisbon, Portugal, Organized a 3-day itinerary including flights, accommodation, event schedule, and local transport. 🏞️ Leisure Trip – Bath, Somerset, UK,Planned a 3-day trip covering sightseeing, hotel bookings, restaurant reservations, and travel time. CERTIFICATIONS/EDUCATION UNIVERSITY OF IBADAN - ENGLISH EDUCATION - 2019 📩 Let’s connect! Send me a message today, and let’s create a workflow that helps you work smarter, not harder. Your productivity boost starts now! - -www.linkedin.com/in/josephineokula Let’s Take Your Productivity to the Next Level!