Okubal Brenda

EXPERIENCE EXECUTIVE ASSISTANT, D3N9 CONSTRUCTION LTD OCTOBER 2019 – MAY 2021 Responsible for the daily control and manning of the office, payroll, controlling correspondence, designing filing systems, developing new administrative systems, reviewing and approving supply requisitions; assigning and monitoring clerical functions, manage Executive schedules & calendars, coordinate office activities, provide support to visitors, partner with HR to maintain office policies, coordinate all daily activities, oversee planning of company events, writing and distributing memos. Performed any and all other administrative functions in the company. BRENDA OKUBAL EXECUTIVE ASSISTANT PROFILE Driven and resourceful administrative professional with 6 years of experience of assisting with work of achieving executives. Track record supporting professional needs with well organized precision. Successfully manages high volumes of workloads in rapidly changing environments. CONTACT -- Kampala, Uganda ACTIVITIES AND INTERESTS Travel, Reading, Hiking, going to museums and cooking. EXECUTIVE & HR ASSISTANT, ALLIANCE AFRICA GENERAL INSURANCE LTD NOVEMBER 2017 -OCTOBER 2019 Act as first point of contact, preliminary drafting of correspondences on behalf of the CEO, diary management, taking action points and writing minutes, planning and organizing events, typing and compiling of reports, booking appointments and controlling access to the CEO, sourcing and ordering office stationery, documenting employee grievances, terminations and absences, maintaining current HR files, performing file audits to make sure that all required employee documentation is collected, orienting new employees to the organization, prepare documents relating to personnel activities, represent the company at events, coordinate HR projects, and any other clerical support needed by the HR manager. EXECUTIVE ASSISTANT, CEYLEX ENGINEERING (PVT) LTD DECEMBER 2015- NOVEMBER 2017 Duties included assisting in the Organization of events, making travel arrangements for Senior management staff assists in preparation of regularly Scheduled reports, act as a point of contact for internal and External clients develop and maintain good filing system, maintains office supplies inventory by checking stock. INTERN, PURE FOOD CORPORATION MARCH 2015- AUGUST 2015 Duties included dealing with any and all customer grievances, customer facing duties that required basic knowledge of the products among others EXECUTIVE ASSISTANT, INNOVATION SOLUTIONS MAY 2014- DECEMBER 2014 GLOBAL Duties included helping organize different team and assign project duties in accordance with company policies, organizing and maintain files and records, planning and scheduling meetings and appointments, provide administrative support to top management, carry out research and preparation of reports, tasked with training new staff, maintain meeting calendars and researching and writing memos, representing the manager by attending meetings on his behalf. EDUCATION BACHELOR OF ADMINISTRATION SCIENCE IN BUSINESS ADVENTIST UNIVERSITY OF THE PHILIPPINES JANUARY- GPA KEY SKILLS AND CHARACTERISTICS Strong interpersonal and communication skills, MS Office, able to use project management software like ClickUp and Trello, proficiency in GSuite, ability to work as part of a team, attention to detail, excellent organizational skills and can work under pressure.