Odelle Beukes

CURRICULUM VITAE – ODELLE BEUKES Mobile: -– email:-ID:- Born: 13 September 1978 (Age 45) Residing In Randburg – Willing to Relocate Secondary School-)AAfrikaans Hoër Meisies PTA -)Warmbaths High School Clinical Psychology-)UNISA (Finished 1year) Industrial Psychology-)UNISA (Finished 1year) MS Office(2001)CS Holdings Accounting to trail balance(2006)Damelin Project Management - Comptia certification(2010)Project Plus (PM) SharePoint administration and config(2012)I trend Web Applications(2012)Ares MS Projects - Certificate(2013)Southey Contracting FIDIC (2013)Short course Final year BCOM Project management (Degree)(2025)MANCOSA Current Studies SKILLS AND EXPERTISE Project manager and Team Lead Document control, implementing and maintaining of EDMS systems – Share Point configuration and Super user Project Management and SITE Administration, Project Document control, Technical drawings, Commercial, Vendor/Contractors doc control , very good understanding of change management process, quality & She administration SharePoint & Autodesk Vault Bookkeeping up to trial balance. Debtors, Creditors & Bank statement reconciliations. Dealing with all administrative and office related issues in the business and multiple mailboxes Very professional telephone manner and client liaison. Good organisational and delegation skills Typing (45 words/minute) Lotus Notes Pastel 2009 and Evolution as well as VIP PAYROLL. Microsoft Word – advanced. Microsoft Excel –advanced. Microsoft Power point – intermediate. Microsoft Access – intermediate. Microsoft outlook – advanced MS Projects - intermediate Corel word perfect – basic. Impact Encore/SYSPRO Version 10 GOODX – (an accounting programme medical practises only) SAP - Advanced Microsoft Visio- Intermediate SharePoint Power user and Configuration Projectwise Livelink (open text) Docwise Doc-It PERSONAL ATTRIBUTES / STATEMENT I’m Honest, ethical, creative and totally dedicated to the cause. Loves Challenges, excellent motivator of people and enjoy leading by example. I strive to create unity within diversity by solving problems together as they arise. My commitment to excellence and complete company support underlines my philosophy of listening learning and delivering! Document Control Well delivery and subsurface / (Document management Specialist) – Oil and Gas Company: SASOL Exploration and production International : 01/05/2014 - Current Permanent Position Reporting to Project Controls Manager Maintaining and managing a Share Point Metadata EDMS on all projects Compiling project reports and Staff production reports (stats) Leasing with all 3rd party organizations such as the Client, Suppliers/Vendors, Contractors & Sub-Contractors Conduct EDMS & Process training to all 3rd party organizations such as the Client, Suppliers/Vendors, Contractors & Sub-Contractors, as well as internal training All functions necessary to Lead & Manage the Project Document Control Group Share Point access and permission governance as well as developmental and configuration support – Sharepoint Super user Implementing new processes to ensure proper governance of systems and staff Maintain and handling two large projects document control myself Ensure an understanding of and an adherence to the required standards for documentation by all client groups and Vendors. Ensure the ongoing working relationship between Project Document Control and Project Participants. Manage the electronic transfer of documents and data to internal and external Project Participants. Reason for leaving: Better Career Growth Project SITE Administrator/ Contracts administrator /Senior Document Controller Company: Southey Constracting MEDUPI Lephalale Project period: 01/04/2013 -30/03/2014 Client: GEA/ALSTOM/ ESKOM-FDIC - contract position – Salary R50 000 CTC per month -Contract Value R40 - Reporting to Commercial Manager I was residing in Company supplied housing in Lephalale until end of October2013 and I was consulting through a labor broker. I was responsible for ALL project document Control, Taking minutes in meetings, Diary management Arranging meetings, booking boardrooms, Travel and accommodation arrangements I was responsible for submitting all project documentation on time, EG CV’s, Schedules, Safety and QCP manuals an Contract documents and administration Invoice/ payment certificates submission for payment, procurement Supply chain Compiling organograms in Visio for submission to client I was very involved in the SITE mobilization process, organizing inductions, medicals and staff accommodation Responsible for the blue collar clocking system Representing the Commercial Manager -Maintaining of all the Contract communication registers such as notifications, documentation, correspondence, etc and updating the Contracts Register with new Projects and Contracts and Modifications to existing Contracts Handling all commercial and contractual matters on site, ensuring that input is obtained from senior commercial staff Controlling SITE instructions: Site instructions, Extra work permits, Impact notices, early warnings, variation notices, RFI’s and TQN’s Compiling of weekly and monthly MS projects schedules Monitoring Contracts in relation to any change in Contract Value, Contingency Status Time & Money, and Expiration Dates and then update the Contracts Register accordingly Compiling and issuing Contract Amendments. Control issuing of all documentation from site to Contractors Ensure that minutes are kept of all site meetings with contractors Collating site input to contractors claims, ensure claims are properly supported in terms of documentation Maintaining files for all contract documentation on site Providing all contract documentation from site to the Commercial Manager Capture all site contractual documents and notice into the Share point system Participate in meetings for contractor’s monthly progress assessment. Co-ordinate close out and termination of subcontract on site Contract Values Eazi Access R1 000 000,00 Aggreko R2 000 000,00 HP Machines R5 000 000,00 Parkhomes R10 000 000.00 Reason for Leaving: The project is Complete Project Administrator/ SharePoint administrator and Configuration/Senior Document Controller Company: AURECON Project period: 01/03/2012-31/08/2012 immediate Availability Client: BHP Billiton Middelburg Water Reclamation Project-FDIC/EPCM-– Salary R36 000 per month The Position entails the Following Project Administration, Minutes of Meetings, Invoicing and Procurement, Dairy Management Creation and Implementation of the Document Control System and Document Flow on Aurecon’s First EPCM project for BHP Billiton according to Aurecon and BHP Billiton Standards and procedures Configuration and Administration of the Aurecon / BHP Billiton Project Site within the EPC portal. Day to day portal administration and maintenance according to the project’s requirements. Writing the Communications and Document control Manuals for the BHP Billiton Project Daily tasks regarding doc control: Registering all project generated documentation, making out transmittals, allocating numbers, scanning documents, E-mailing documents and drawings Setting up the local P-drive folders according to project requirements. Uploading all doc controlled documents into livelink (open text) Contractual position 01/12/2011 –29/02/2012(Contract duration 3 months) Project SITE administrator/Senior/Lead Engineering Document Controller / Project controls (3 Months in Benga, TETE, Mozambique -Client-RIO TINTO) Coal Handling Preparation Plant –EPCM -Commissioning EPCM Project Company: SEDGMAN Project period: 01/12/2011-29/02/2011 immediate Availability Current Hourly Rate R220 The Position entailed the Following: I joined the project in the commissioning phase of the project we were based in Tete, Mozambique for 3 months with a rotation of 23 days – 4 days on R&R I was responsible for the Project administration, Timesheets, diary management, Document control function, handling all documents generated on the project, quality documents, Drawings, Vendor Manuals and documents etc. Making sure that all vendor documents complied to the Sedgman specs and standards Registering documents in a register and transmitting them to the Client – Rio tinto. I was responsible for handling the project handover to client regarding the commissioning packs, Manufacturing data reports, Vendor/ operating manuals as well as a full set of final Drawings. Handling all GRN’s of invoices in SAP Liaising with the Brisbane, Australia doc control office to get red lined drawings updated and finalized to be issued to the client. I was responsible for raising purchase orders in SAP for onsite purchases and sending them to Head office. I was assisting with the change management process regarding concessions, Technical queries and RFI’s. I was given the task to take over the monthly project progress reporting, gathering information and compiling report. Assisting in international travel arrangements and R& R schedules. Booking flights etc. Reason for leaving- Contract ending 29/02/2011 Contractual Consulting position 21/07/2011 –30/11/2011(Contract duration) Senior Document Controller / Project controls (2 Months in Sierra Leone West Africa-Client- African Minerals) Rapid SAP implementation Project -Mining in a Box Company: Deloitte & Touché Project period: 21/07/2011-05/11/2011 immediate Availability Hourly Rate R190 per hour +75$ per day living out allowance The position entails the following SAP Pre-configured solution -Installation Project document control, revision control of all modules FICO, PM, MM, SD, PS. Formatting, editing and localizing all Business process procedures, training documentation, Blueprints and Configuration documents of the pre-configured solution to the Customers needs Seeing that documentation meets the clients control specs and standards. Conducting SAP Navigation training in Sierra Leone, Mokeni and Lungi – Client is based in Pepel and Tonkilili Supporting Configuration consultants in creating all relevant screen dumps and localizing the training material. Assuring that the client receives a full set of customized Training doc’s, Configuration doc’ s, Blueprints and Business Process Procedures and test scripts. Assisting with logistical co-ordination-traveling Reason for leaving- Contract ending 05/11/2011 Contractual Consulting position 01/10/2009 –30/02/2011(Contract duration) Senior Document Controller / Project controls (Lephalale)Groote Geluk CoalMine NEC/ EPCM Project FIDIC Contract Exxaro/ UMTSA Medupi Project period: 01/10/2009 -30/06/2011 Nett salary R30 000 The position entailed the following Initially worked at the Lakefield office [Centurion] at start of the project. Was deployed to site [Lephalale] in May 2010 to simulate and integrate document control procedures on site to the Lakefield office. I am commuting – driving out on Mondays and back to PTA on Fridays I implemented the technical document control process for issuing drawings to site with the correct latest revisions by making out transmittals and keeping registers up to date (making sure that the construction staff has the latest revision drawings to build from- as build’s etc) as well as handling RFI’s Technical queries and concession requests and obtaining signatures and information. I am responsible for the commercial document control area as well the vendor document control area. This entails, keeping registers up to date, Keeping the database up to date and making documents available for viewing in SharePoint or Autodesk Vault, ensuring that documents received from contractors comply with the Medupi numbering standards and specs, as well as checking revisions of vendor doc’s and making sure everything complies and integrates with Lakefield’s processes and procedures Transmittal/ issuing of documents to the relevant contract managers/ engineers and quality and she staff. Making sure that there are clear trace-ability and audit trails available. I am also involved in document controlling the quality inspection reports as well as the SHE inspection reports. Allocating numbers and assisted in designing the quality inspection numbering system Making sure that SITE instructions from Exxaro to contractors get doc controlled and issued to the change management staff to process. Reason for leaving- Contract ending 02/2011 Contractual position 01/04/2009 – 31/08/2009 Camp Discovery (Based in Rust de winter) Bookkeeper, HR & Admin manager This position is not permanent and I was employed mainly to bring their books up to date with regards to all the above mentioned facets. Their books were 2 years behind. The position entails the following: Bookkeeping to trail balance on pastel 2009 Payments to creditors and creditors reconciliations Debtors allocations and debtors reconciliations - cashbook and bank recon's SARS, UIF, PAYE, SDL, VAT. Calculate and complete and submit returns VIP Payroll Classic salaries and wages+- 70 personnel Petty Cash and Recons managing the tuck shop finances and recon's Cash flow management monthly reports Invoicing Reason for leaving- Contract ended Contractual position 31/10/2008 – 31/01/2009 Legend Lodges Hotels and Resorts Financial Controller My duties were: Handling the whole financial function up to trail balance by making use of Pastel. Dealing with and reconciling payments of debtors and creditors accounts Calling debtors for outstanding monies Cashbooks - Reconciling the bank and credit card accounts on a weekly basis Handling and planning the cash-flow Reconciling the VAT Control account Balancing Loan accounts, handling month end procedures, Journals, Petty Cash Creditors- Payment requisitions, etc Making out Invoices and credit notes to customers – Accepting payments and reconciling accounts. Meeting Deadlines – From Auditors Estimated book value – R5,- Contractual position 01/03/2008-31/10/2008 About IT Online Temp Assignment –Bookkeeper (up to trail balance) My duties were: Handling the whole financial function of an IT service provider up to trail balance by making use of Pastel & Evolution as well as Payroll. Dealing with and reconciling payments of debtors and creditors accounts –managing the creditors clerk Calling debtors for outstanding monies-managing the debtors clerk Reconciling the bank and credit card accounts on a weekly basis Reconciling the Cashbook- managing the cashbook clerk Handling and planning the cash-flow of the online business Taking Minutes in meetings Reconciling the VAT account Making out Invoices and credit notes to customers – Accepting payments and reconciling accounts. Running the ACB – debit order system –putting debit orders through clients accounts Meeting Deadlines – From Auditors Estimated book value – R400 000,00 Reason for leaving- Contract ended Permanent Position 15/02/2006 –28/02/2008 CERAMIC INDUSTRIES / JDK AGENCIES – AGENT FOR CERAMIC INDUSTRIES PA To Director / Sales Assistant and office administrator (tile and san-ware sales) My duties were: PURCHASE ORDERS -Receiving and processing purchase orders on SAP, from clients, checking prices Sales and marketing – Compiling and sending out of free stock lists to clients, checking if all clients have orders in for tiles recently being manufactured. Allocation of stock to clients Claims and Credits – verifying credits –checking pod’s and passing credits Transporters – liaising with transporters as to when and where deliveries are taking place, obtaining proof of delivery, logistics Production and Manufacturing – liaising with factory managers in terms of production planning according to production schedules and market requirements DEBTORS – invoicing and delivery notes, credit notes, age analysis and invoice queries. Statements. Reconciliation’s. Book - value R60 million Filing and general office administration CREDITORS Compiling sales budgets and forecasts-Contacting clients with regards to requirements. Handling all incoming queries from clients PA to Director - diarizing appointments, scheduling meetings, travel and flight and accommodation arrangements – national and international Reason for leaving: No Scope for personal growth. Financial Permanent Position 01/07/2004 –01/11/2005 PHILMEC PTY LTD / AUTOTUBE MANUFACTURING - Garankuwa – Motor Industry PA To Managing Director and Office Administrator My duties were: PURCHASE ORDERS -Receiving and processing purchase orders on SYSPRO 6 from clients Job planning and monitoring work in progress HR –making sure that all wage earners overtime gets sent to HR Making out job cards- Stock control and inventory valuations DEBTORS Making out waybills and parcels to be sent to clients GRN – receiving delivered material, tools and tips and allocating to bins CREDITORS - receive invoices and making sure they were signed Compiling sales budgets and forecasts Handling all incoming queries from clients BUYER -implementing operations planning and ordering of all material PA to Managing Director, taking minutes in management meetings, diarizing appointments, scheduling flights, arranged planning, Dictaphone typing. Reason for leaving: Better Financial Offer Contractual position 01/02/2004-31/04/2004 3 BEARS AND A FAIRY / AND SILVERLINE (two companies) Temp Assignment –Bookkeeper (up to trail balance) My duties were: Handling the whole financial function of a Franchisor with 7 franchisees up to trail balance by making use of Pastel 7 and inventory. (I installed the Pastel system from date of purchase, setting up cashbooks etc) Dealing with suppliers and customers - pertaining to the retail business. Handling stock control monthly costings - issuing and receiving Reconciling the sales on a weekly basis Invoices to customers – Accepting payments and reconciling accounts. Meeting Deadlines – From Auditors Estimated book value – R300, 000.00 Reason for leaving: The Franchise (Wholesale business closed down) – Retrenched Contract position –2002/05/01 -2002/11/01 HEALTH SOURCE AFRICA (distribution Pharmacy)-CONTRACTURAL POSITION Bookkeeper My duties at the pharmacy entailed the following: Debtors and Creditors:-Handling the entire financial function – debtors and creditors. Reconciliation of remittances: - from various medical aids and correcting of incorrect payments. Reconciliation of bank statements: - on a weekly basis as well as cheques received. Debit orders:-Placing debit orders through debtor’s accounts via the ABSA electronic date services system. (Bureau Focus). Preparing Invoices:-on outstanding debtors and dealing with all queries resulting from it. Client liaison: – Advising clients on a face to face basis. Journals:-Correcting of errors on accounts, with journals and credit notes. Financial reports: -Dealing with stock issues on the accounting side. Compiling of financial reports. Drafting and typing: - of standard letters concerning the outstanding debtors. Debt Collecting: - I also took part in the debt collecting from time to time. Software development assistance: - Assisting in the developing of the programme,”GOODX” to conform to the company’s specific requirements, concerning the financial reports and accounting issues. Debtor total deadlines:-Meeting of deadlines with regards to the outstanding debtors totals. Estimated book value: - R1, 5 Million Reason for leaving: Contract Position Contract Position (2001/10/01 – 2002/01/31) INTERCONNECT SYSTEMS Office/Branch Administrator My main duties as a Branch Administrator were the following: Purchase Requisitions: - All branch purchases. Stock Capturing: - All stock issued against a job. Stock taking:-All branch stock takes at month end. Checking prices: - on supplier invoices to prices on purchase orders. Creditors:-Ensuring that supplier invoices were sent to Head Office on a regular basis, for creditors to be paid. Data Capturing:-Opening of jobs on the system. Capturing of labor against a job Preparing Invoices:-Raising of pro- forma invoices for all jobs done and sending them to Head Office on a weekly basis. Daily update of team analysis and time sheets. Statistics on workflow and work in progress:-Completion of month end reports on invoiced amounts and time spent on jobs by technicians, supplying head office with estimates on all work in progress. Doing follow – ups on outstanding purchase orders and outstanding jobs. Reception:-Manning the reception desk and answering the telephone. Memo’s: -Compiling and distribution of memo’s, quotes and correspondence for all managers. Human Resources:-Ensuring that all overtime, leave forms and sick notes for staff members are completed correctly and sent to Head Office timeously. Staff time register:-Keeping an attendance register on all staff. Petty Cash:-Control over R2000 petty cash float. Personal Assistant:-Assist with any other office or personal duties required by the manager. Managing of the guest house for Interconnect Systems on a part time basis, catering for technicians working away from home (i.e.: Johannesburg, Pretoria, and Vereeniging) Reason for leaving: Contract Position Position (1999/11/01 -2001/07/31) FEDSURE HEALTH – SUNNINGHILL JHB – RETRENCHED Merger with Medscheme Frontline Consultant I initially started at Fedsure as an admin clerk on closed schemes, mainly Medway – a scheme that is being subsidized for government employees only. My position’s requirements were the following: Credit control:-The identifying and logging of all queries, underwriting, chronic medication reversals and corrections of incorrect payments. Claims:-Adding and deleting of dependants and all related queries. Obtaining Tax certificates:-Savings accumulation & reconciliations. Contributions: - Changes and debit order instructions. The end of March 2001 I was promoted to a frontline consultant. My position’s requirements were the following: Dealing with walk in clients:-Members, suppliers, brokers as well as with telephonic queries resulting from all departments as mentioned previously. Prioritizing: - The queries we dealt with in the frontline section were treated with utmost priority and concerned all schemes administered by Fedsure Health at the time. Training:-Development of new employees in Frontline department. Providing Statistics: - To the executive team on the tasks and workflow of all employees in the department on a daily basis. Designing &Presentation: - of recently launched products to clients. (Microsoft PowerPoint) Personal assistance: - to my manager regarding various secretarial and office duties. Reason for leaving: Fedsure was taken over by Medscheme Period (2001/07/31 – 2001/08/30) MEDSCHEME (Fedsure was taken over by Medscheme) Frontline Consultant My duties concerned the following: Please take note of the job description at Fedsure Health was exactly the same as at Medscheme due to the merger. MEDIHELP (1997/02/02 – 1999/10/31) Admin clerk My position entailed the following: Accounts, Debits and Credits:-The complete handling, investigating and resolving of written, as well as telephonic queries from medical practitioners as well as members. Payments:-Rectifying of incorrect transactions within the rules and regulations of Medihelp and Medcor as well as the act on medical schemes. Preparing of Documentation: -Subject to approval of management. Reason for leaving: Better opportunity for growth at Fedsure JOB REQUIREMENTS AND REFERENCES 2 Permanent or contractual position will be considered depending on contract conditions and duration. MedihelpRose-Marie Nienaber - Fedsure Health&Sue Cronje - Medscheme Interconnect Systems-Willie van Aswegen - Palladio Architectural Design ConceptsJannie Oosthuizen - Philmec EngineeringPhillip Minnaar - Aldum Viljoen and partners Jana Aldum - Contract position at Aldum Viljoen and partners (accounting firm) Ceramic industriesColene de Kramer- About IT Isabel van der Poll - Exxaro/UMTSAMedupi project controlsJohan Du Preez- Deloitte & Touche Director at DeloitteMarius van jaarsveld Mobile - Kenya - South Africa Aurecon DR Terence Milne/ Steve Rheeder CV COMPILED March 2021