NOELLA ESERADA O.
ADMINISTRATIVE VIRTUAL ASSISTANT
PROFESSIONAL SUMMARY
Highly organized and detail-oriented administrative professional with a proven track record in document control, data
management, and project support. Demonstrated success in enhancing operational efficiency and supporting strategic
decision-making within diverse industries, including a major refinery, a construction subcontractor company, and a federal
ministry. Skilled in streamlining workflows, generating reports, managing records, and providing executive support. Adept at
leveraging advanced Microsoft Office, Google Suite, and communication skills to facilitate the seamless flow of critical
information across complex organizational settings.
SKILLS
Administrative Support
Data Entry
Data Management
Lead Generation
Report Preparation
Microsoft Office
Google Workspace
Email Management
Inbox Management
File Management
Travel Planning &
Itinerary Management
Bookkeeping
(Expensify)
Online & Market Research
Data Cleaning &
Organization
Customer Support
CRM Management
(HubSpot, Apollo,
Snov.io)
Project Management
(Trello/ Notion/ Asana)
Spreadsheet Management
(Excel, Google Sheets, Airtable)
Calendar
Management(Calendly)
Slack/Microsoft
Teams
WORK EXPERIENCE
Administrative Assistant/Delivery Assistant
Federal Ministry of Industry, Trade and Investment (FMITI)
March 2025 - December 2025
Abuja, FCT, Nigeria
● Managed documentation of 200+ inbound and outbound correspondence monthly, improving file tracking, retrieval,
and dispatch efficiency.
● Served on the secretariat team for Top Management Committee meetings, recording minutes and preparing detailed
reports to support executive decision-making.
● Coordinated quarterly data submissions from 30+ departments and agencies, ensuring timely collection and
organization of critical performance data.
● Created over 30 standardized templates for data collection, improving consistency and accuracy across departmental
reports.
● Collated, analyzed, and maintained data in master sheets and performance records, developing accurate and
comprehensive presentations for ministerial and top management review sessions.
● Facilitated timely information flow between external regulatory bodies and internal departments while supporting
performance tracking through data uploads and reporting for centralized monitoring systems.
Project Document Controller
JEE Construction Services
June 2024-January 2025
Delta State, Nigeria
● Oversaw attendance records for employees and interns, supporting accurate workforce tracking and payroll
processes.
● Prepared and distributed daily project reports to 20+ stakeholders using Microsoft Word and Excel, ensuring
consistent and transparent project communication.
● Launched and maintained structured document systems, improving document retrieval and overall administrative
efficiency.
● Created and managed key site documentation, including permits, inspection forms, and gate passes, ensuring
smooth site operations and compliance.
● Engineered and implemented an Excel-based tracker to monitor the maintenance status of 50+ pumps, improving
visibility and operational planning.
● Utilized advanced Excel functions to build a dynamic, user-friendly system for tracking project progress, enhancing
team efficiency and decision-making
Project Manager
ALX Africa
November 2025
Abuja, FCT, Nigeria
● Led the development of a breast cancer awareness and support mobile application, focusing on user-centered design
and accessibility.
● Coordinated sprint planning, task allocation, and progress tracking using agile methodology to ensure timely project
delivery.
● Developed problem statements, research questions, and hypotheses to guide data-driven design decisions.
● Defined and enforced acceptance criteria, ensuring all deliverables met project requirements and quality standards.
● Facilitated team communication and collaboration using tools like Slack and Asana, improving workflow efficiency
and alignment.
● Contributed to the successful delivery of a high-fidelity prototype with clearly defined features and a user-friendly
interface.
H.R. Intern
Warri Refining & Petrochemicals Company Limited (WRPC)
September 2019 – November 2019
Delta State, Nigeria
● Supervised attendance records for over 200+ staff, backup personnel, and interns, including sign-in records and time
cards, ensuring accurate attendance tracking.
● Prepared and processed 100+ time cards monthly for all employees, maintaining precise timekeeping records.
● Executed data entry and administrative support using Microsoft Word and Excel.
● Assisted in payroll documentation and preparation for interns.
● Administered leave request forms for staff and backup personnel, ensuring proper processing.
EDUCATION
I.
II.
ND(National Diploma), Business Administration
HND(Higher National Diploma), Business Administration
CERTIFICATION
I.
II.
Virtual Assistance Skills in the Digital Age – ALX, 2025
Rockstar Virtual Assistant Training – Transformation Academy, 2024
November 2018 – February 2021
January 2021 – November 2023
