Nnenna Tile

PROJECT BRIEFING DOCUMENT DATE LOCATION 11/11/24 Skyhill Hotels Abuja MEETING TITLE Hotel Demolition for Road Construction TEAM NAME START TIME END TIME 2:00 PM 2:45 PM FACILITATOR Project Management Ikechukwu Mamah TEAM MEMBERS REQUESTED TO ATTEND Project Manager Safety Officer Personnel from FCDA Community Laison Demolition Contractor AGENDA CONTENT TO BE PRESENTED BY START TIME 1. Introduction and Meeting Objectives Project Manager 2:00 PM Project Manager 2:02 pm- 2. Project Status Update DURATI ON 0:02 0.10 a. Overview of demolition preparation b. Current Timelines and Milestones 2:12 PM 0:5 Safety Officer 2:17 PM 0:5 4. . Permit Status and Compliance FCDA Representative 2:22 PM 0:5 5. Equipment and Ressource Allocation Demolition Contractor 2:27 PM 0:5 6. Strategies for Reaching out to surrounding Businesses and Residents Community Laison 2:32PM 0.5 2:37PM 0:3 3. Potential Hazards a. Risk Mitigation Strategies a. Budget and Sponsorship 8. AOB 9. . Closing Remarks Project Manager 2:37PM 0.5 Participant Roles and Responsibilities ● Project Manager (PM): Ikechukwu Mamah ○ Oversees project execution, manages timelines, and coordinates between stakeholders. ● Demolition Contractor: Micheal Smith ○ Manages and executes all demolition activities, and ensures safety protocols. ● Safety Officer: Godwin Onah ○ Ensures adherence to safety regulations and conducts regular safety audits. ● FCDA Officer: Tersoo Agba ○ ● Oversees compliance with permits, zoning, and traffic impact. Community Liaison: Mercy Dike ○ Communicates project updates to the public, and handles inquiries and feedback from residents and local businesses. Key Discussion Points 1. Permit Status and Compliance ○ Confirm all necessary demolition permits are obtained and discuss any pending applications. 2. Resource and Equipment Allocation ○ Review equipment needs and confirm the schedule for arrival and deployment on site. 3. Traffic Management and Public Safety ○ Confirm traffic diversion plans and discuss public safety measures to mitigate the impact on surrounding areas. 4. Communication Strategy ○ Outline a strategy for ongoing public, stakeholders, and media updates. ○ Assign specific roles for public inquiries and media relations. Follow-Up Actions from Previous Meetings ● Permit Approvals: Follow up with city officials regarding permit issuance; Due Date: 12/11/2024, Responsible: Terso Agba. ● Traffic Diversion Plan: Confirm diversion routes with the local transport authority and install appropriate signage; Due Date: 11/11/2024, Responsible: Godwin Onah. ● Public Notification: Send initial communication to residents and businesses; Due Date: 13/11/2024, Responsible: Mercy Dike. Next Steps and Action Items 1. Demolition Timeline Confirmation: Align on an updated timeline based on equipment availability (Action: Project Manager). 2. Safety Compliance Audit: Conduct a pre-demolition safety check and complete any required compliance forms (Action: Safety Officer). 3. Public Information Strategy: Draft and circulate a schedule for periodic public updates (Action: Community Liaison). Next Meeting Date: 28/11/2024 -10:am