Nicole Bornales

Ateneo de Naga University College of Business and Accountancy Department of Allied Business Courses 2nd Semester, A.Y- KA-VOGUE EVENTS MANAGEMENT In partial fulfilment of the requirements for the subject TMPC106- Introduction to Meetings, Incentives, Convention and Event (MICE) Submitted by: Bornales, Irene Nicole EVENT BRIEF I. Name of Event Team KA-VOGUE is an events management team formed by a BS Tourism Management student of Ateneo de Naga University with the primary goal of managing, organizing, processing and operating events that will showcase the value of professionalism, commitment, creativity, ethical, unity, excellence in quality and service. It aims to establish a good relation and connection to different people. KA is a Filipino word which means "you". You are unbeatable, unconquerable and unsurpassable. Models come in all shapes and sizes, embrace your flaws and show your true colors. Hooks the eye of the people and makes the paparazzi follow and be curious about you. VOGUE represents the stylish, sophisticated, confidence and enthusiasm of every man and woman in regards to their sense of style and their sense of fashion. Fashion dominates our daily lives as it affects how we dress, how we see others, and most of all it affects how we see ourselves, how comfortable we are in our own skin. The team's name KA-VOGUE was taken from the word "Unkabogable''. A very catchy Flipino slang that enables to attract attention and impress the people with confidence. This is the name chosen for this event team because it aims to make, style, design and organize a showy yet attractive display. Furthermore, it also aims to listen and practice the art of networking. II. Logo The theme of the logo used colors of Violet And white. Violet, A color that inspires reflection and self-awareness. The event team perceives the color of the Violet as the color of spirituality. It stimulates the imagination and inspires high ideals. It is a reflective color, which allows an individual to get in touch with their own more profound thoughts and understanding of their own self. White is synonymous with positivity. Seeing the color white promotes optimism and provides people with hope. As delicate as it is elegant, white exudes beauty and grace. Most commonly associated with good things, white has a favorable reputation. In fact, it’s thought to have a heavenly presence. White doesn’t threaten or endanger, and it loves making others feel good. With its uplifting spirit and encouraging essence, white excels at making everyone feel appreciated and valued. The team believes that judgment and harsh criticism are things one never receives from the color white. It gives a feeling of cleanliness, purity and perfection. Just like the motive of the event team “KAVOGUE”, it is our aim to offer an individual a room for their growth and strength. White understands how difficult it can be to embark on this journey of self-exploration, which is why we offer patience and guidance with a helping hand from the color white, the team KA-VOGUE believes that we can blossom into our higher selves. The logo contains the energy and strength of different colors of violet And white to create a balance between one's physical and mental energy. Just like the violet color in the logo, the event team “KAVOGUE'' aims to help people who are looking for the meaning of life and spiritual fulfillment of celebrating their own skin. III. Tagline "Be Glamorously Beautiful" the tagline states to build self confidence in those people who are preceded by shyness and insecurities afterwards regret not doing it because they know they could do it. It takes courage to leave outside the comfort zone and face the different challenges and expectations of society. Open for all the possible development and improvement, dare to take a risk. Be brave and beautiful, for a single step could make a huge difference and progress. To be glamorously beautiful doesn't mean you have to be a glitterati, but it is having certain confidence in yourself to face any situation with style and grace. EVENT VISION KA-VOGUE: Be Glamorously Beautiful (Fashion Show) Gymnasium Xavier Hall, Ateneo de Naga University May 18, 2021 A. RATIONALE Fashion is one of the most influential phenomenon trends in this generation especially in the tourism industry where it shows a person/tourist confidently wearing all kinds of style for a particular destination and session. Fashion clothes aren’t just a piece of fabric that are sewn together, but are clothes that tell a story. It showcases the traditions, cultures and history of one’s place by wearing the clothes that are locally made including its materials. It is also a form of self-expression. Fashion is a combination of art, pop culture, parody, high fashion, old and new, natural and synthetic to make magical designs. Fashion Tourism establishes a good relationship and connection to different people that offers a room for development, growth and strength. It includes originality and creativity of designers that are being showcased in a fashion show with stage platforms or formal events center. It is meant for viewers and guests to have the sense of mood and appreciation of the creative outcomes of these trends. Fashion shows are divided in different categories depending on the collection and variation of clothes. Models are the people who are tasked to wear and walk the designer items and at the same time to promote the originality of the product that could be sold to the guests in the fashion show. Through this, it forms more interests and recognition of what fashion is and how much importance it has in society. The event was entitled “KA-VOGUE: Be Glamorously Beautiful”. The aim of this event is to showcase the native and cultural aspects through clothing with a story. It is believed that fashion shows are just meant for seeing original designs, but it really gives an impression of what and how these clothes were designed. For that, a native and cultural themed fashion will be shown to give awareness to people about different cultures presented through fashion. Fashion shows are one way to help people better understand and appreciate the different cultures we have in the Philippines. At the same time it is a fun and entertaining event. We also wanted to cut the stereotype that beautiful women are the only ones being accepted as a model, but we need to come together to respect and appreciate those confident people showing that having imperfections is not a bad thing. The event highlights its originality and real to life concepts of cultures and natives. It will contribute to the events done in the city as one of the unique and interesting activities wherein groups of people and students from different schools are welcomed to watch and provide different fashion statements for them. It’s purpose is to once again introduce cultures’ fashion and beauty especially for the new generation. B. OBJECTIVES KA-VOGUE: Be Glamorously Beautiful aims to: ● Showcase the culture and traditions of the locality to a new set of eyes. ● Give exposure to the designers and spread their work. ● Showcase the models and give them exposure to the public. ● Display the latest fashion trends to the people who are interested in the fashion industry. ● Promote and showcase the culture through its fashion. ● Establish and Create possible connections with the designers, models, organizers, and audience in the hope of future collaborations and partnerships. In 2021 people often use brands from abroad, brands like ZARA, H&M, Uniqlo, Forever 21, Gucci, Givenchy. Louis Vuitton, Dior, Chanel. People rarely see brands from their own local area, if there are any left. With this we plan to create an events where we can gather all the designers from within the area and provide them a space to show their work to the people. C. ELEMENTS: I. Invitation See Appendices II. Registration (Guidelines and Forms) 1. Registration starts at February 18, 2021 - April 26, 2021 A. They may register online or on campus which will be available to all interested viewers and students. B. Viewers from outside the campus may register online and is open to other school as well 2. The admission fee for the event is ₱40 per person. A. Admitted guests will be given a sticker bracelet as proof of their admission 3. Participants of the event are required to register but no longer pay for the admission A. They are required to bring a valid ID and document that proves as a participant of the event B. Participants will be escorted to the backstage along with their assistants and things. 4. The registration and admission process will be closed once the event has started. FASHION SHOW EVENT 1. All participants must be ready backstage along with their models in the proper order and flow of the program. 2. Audiences and different guests are forbidden to enter backstage unless they are participating in the show. 3. Models will be responsible to showcase the designer's work according to the category. 4. Designers will be introduced after the showcase of creative works. 5. The participants will have their platform to describe and say anything about their work after the showcase. III. Program Flow/ Script (+ Management Guidelines during Event Proper) Program Flow TIME ACTIVITY COMMITTEE-IN-CHARGE 1:00 PM Assembly of Ka-Vogue Event Secretariat Organizers ● Final Briefing General Logistics ● Preparation of Equipment ● Final- Dry-run of the Program 3:00 PM Assembly/ Call time of Model & Registration Logistics Designers ● 3:30 PM Orientation for Participants Final Dry-run of the Model & Event Head Designers 7:00 PM Registration of the Guests and Registration Logistics Audience 7:30 PM Program Proper Program ● Opening Prayer ● Philippine National Anthem ● Introduction of the Host ● Opening Remarks ● Showcase the Attire (Set 1) ● Introduce the concept of the attire by the designer (Set 1) ● Intermission number Jeanelle Liza Lopez ● Showcase the Attire (Set 2) ● Introduce the concept of the attire by the designer (Set 2) ● Intermission number Ariza Joy Cardeño ● Showcase the Attire (Set 3) ● Introduce the concept of the attire by the designer (Set 3) ● Intermission number A short video presentation on Tourism 9:00 PM Closing of Fashion show Program & Secretariat ● Awarding of Certificates to the Participants and Audience ● Acknowledgments to the Sponsors ● Closing Remarks 10:00 PM Home Sweet Home TIME SPEAKER/HOST 1:00 PM EVENT HEAD IRENE BORNALES ● Good afternoon! First, Thank you all for coming to this most awaited event of ours. I’d like you to double check if everything is set. The equipment needed, audio, presentation, lights, and other tools. After that we will now proceed on our final dry-run for the flow of the event. 3:00 PM REGISTRATION LOGISTICS ARIZA JOY CARDEŇO ● Good afternoon participants, kindly register first before we proceed to our dry-run this afternoon. After that, you can go to your respective area to arrange your things. After 20 minutes I hope to see you at the event hall for our final dry-run. 7:00 PM MASTER OF CEREMONY ● Welcome everyone to the Ka-vogue Fashion Show 2021! Are you ready to witness the pride of our Filipino Designers? In just a few minutes you will see it here live! This fashion show is open for all who are interested in fashion and styles. For those people outside who are interested in watching the show, you can still register for only P40 for a wrist band which will serve as your access to watch the show. Don’t hesitate, it's all worth it. 7:20 PM ORIENTATION FOR ● HOST: “Good Evening participants, PARTICIPANTS, AUDIENCE we are AND GUEST the members of the KA-VOGUE TEAM and we are given the task to organize this event, we are here to give you some of the reminders and guidelines before we proceed to the event proper.” ● HOST: “We believe you have already read the guidelines for the event you’re in before heading here. Please be reminded to keep your sticker bracelet on hand throughout the whole event, for your proof of admission. If you have any inquiries, don’t hesitate to ask.” ● HOST: “The Fashion show will start any minute from now. All the participants are requested to make finishing touches as they prepare themselves and guests are requested to come inside the gym and take your seats.” ● HOST: “As we are about to begin, please be seated. Just a few reminders, I would like to seek your cooperation in completing this event. Kindly switch your mobile phones to silent mode to avoid interruption. Thank you.” 7:30 PM Program Proper 1. Prayer 1. Dear heavenly Father, we thank you for gathering all of us today in this important event. May you bestow your guidance and blessings on this event so that we can enjoy and appreciate its significance in our lives. Bless everyone present today that each may be able to share what she or he has for your glory and honor. Grant good health and safety to loved ones left at home and peace and goodwill to all men. May the various activities related to this event be a success, through your intervention. We ask all of these in your name, Amen. 2. Philippine National Anthem 3.. Introduction of Host 2. Singing of Philippine National Anthem 3. HOST: “Good Evening! Everyone, I am ____________ , your host for tonight.” “It is our pleasure to welcome all the participants on the events tonight from all over Bicol from different walks of life, you have come here to share knowledge and experience with the KAVOGUE community.” “We are here for a very meaningful and exciting event which will give us the chance to experience celebrating different Glamorous Beauty while showcasing cultures that are known to permeate all aspects of life and are essential to the overall well-being of communities and individuals.” “In this event, the audience and the participants will be able to Feel that fashion is always a remarkable statement, and doesn’t have to be bold to be a trend.” 4. Opening Remarks ● HOST: For our opening remarks may we call on Mr. Cedric Isaac. ● HOST: “Fashion is more than amped up dress up for individuals. It's a reflection of who we are and what we believe. The fashion industry contributes to society by allowing us to express ourselves, our creativity and our beliefs to the world.” ● “Ladies & Gentlemen presenting to Showcase of the Attire you the ______ (Attire 1) (Set 1) ● HOST: “Clothing is an Introduce the concept of the attire "identification" tool that functions in by the designer determining the symbolic boundaries (Set 1) between people in a sense. Fashion and clothing is a field where clothes are used to create and reveal a cultural and social identity. The identity phenomenon of the person is embodied in the body by clothing and fashion.” ● HOST: “While we are waiting as the Intermission Number model participants prepare for another set of clothes, allow us to entertain you with a song number from Tourismo Ateneo and KAVOGUE’s very talented member, Ms. Jeanelle Liza Lopez. Around of applause for her, please” ● HOST: “The era, beliefs held by the people living in it, and the culture in that era and in that region plays a considerable role in influencing its fashion trends. Designers and manufacturers produce clothing and accessories in accordance with the culture of a particular region. It becomes the fashion of the region, then.” ● “Ladies & Gentlemen presenting to Showcase of the Attire you the _______ (Attire 2) (Set 2) ● HOST: “What we wear is more than Introduce the concept of the attire just material sewn together to protect by the designer and decorate us, our clothes then (Set 2) become a signifier of our identity and culture. So it’s no surprise that over the centuries, communities have used clothing and fashion as a means to communicate status, celebrate important events and show unity among many more things.” 8:30 PM Intermission Number ● HOST: “While we are waiting as our participants prepare for another set of clothes, allow us to entertain you with a song number from TourismO KAVOGUE’s Ateneo very and talented member, Ms. Jeanelle Liza Lopez. Round of applause for her, please” ● HOST: “Expressing your individuality through fashion is a way people are able to share and communicate their creativity, ideas and preferences. Everybody has their own style and sense of fashion. Personality, culture, experience and beliefs often represent and influence the choice of clothing that many people wear. That is why we say that fashion helps you in revealing yourself. Fashion 9:00 PM cares about your instincts and your mindsets. You are always free to tell others about yourself through how you dress up and makeup. Your way of carrying yourself to different events tells a lot about you.” Showcase the Attire (Set 3) ● “Ladies & Gentlemen presenting to you the _______ (Attire 3) Introduce the concept of the attire by the designer (Set 3) ● HOST: “As a form of self-expression, fashion can make us feel empowered and more in touch with our inner self. We can feel more confident if the clothes we are wearing and the way we present ourselves matches up with our personality, identity and mood. It shapes identity in a multitude of different ways; from the colors we pick, to the stores we frequent, who we are is indeed ingrained in our style.” ● HOST: “Before the Closing of the Intermission number Fashion show, the Tourismo Ateneo prepared a short video for you 9:30 PM highlighting the tourism of the country emphasizing its different color of people and culture. Together, Let us all watch the video.” 1. HOST: “To Acknowledge the effort Closing of Fashion show: of the participants and audience in engaging in this event, Awards of 1. Awarding of Certificates certificates will be given.” to the Participants and Audience “Let us hear what’s inside the certificate- Ms. Irene Bornales, please do the honors. “ Let us now do the distribution starting from (insert names participants, alphabetical order).” of 2. HOST: “We would like to thank our 2. Acknowledgments to the Sponsors sponsor, who supported this event. Countless people helped with the event making, organization, online ticketing, and more. Along with our sponsor, We would like to thank the event’s organizers/members and express special thanks to our guests, speakers, and volunteers. We couldn’t have done this event successfully without our participants and guests who spared their time attending this event.” 3. HOST: “Thank you for sharing this 3. Closing Remarks wonderful moment with us. –All good things must eventually end. We consider ourselves fortunate to have met all of you lovely people that makes saying goodbye difficult! I call upon Ms. Irene Bornales, Our team’s event head, to speak a few encouraging words and give a farewell message to you all. Event head: “As we say goodbye, we remind ourselves that farewells are not forever, nor are they the end. They are simply words to say that we will miss you dearly and that we will remember you fondly. Although We may be separated by time and distance, nothing will diminish the moment, knowledge and feelings we shared tonight. We wish you happy adventures, fantastic new friendships, amazing experiences and the journey of a lifetime. We, the KAVOGUE TEAM , sign off on a cheerful note. Have a wonderful night. Adios. IV. Events Guidelines and Regulations (if any) 1. The organizer will require the guest to check-in, the event scheduler has enforced a space for event registration. 2. This would be a first come first serve basis 3. "As a reminder" the organizer will conduct a safety briefing before the event starts. 4. The hand-washing stations are accessible and are placed near the entrance. Hand sanitizers are provided in every individual seat. 5. The following are prohibited to bring for the peaceful flow of the show and safety of the event participants;(alcoholic drinks, weapons,and illegal drugs) 6. Strictly no smoking, once caught the substance will be confiscated. 7. The organizer will be collecting a ₱40 entrance fee. D. MANPOWER PLANNING COMMITTEE TASK PERSON-IN-CHARGE Secretariat/Creatives 1. Represent the team in BORNALES, IRENE NICOLE dealing with the sponsors and participants. LOPEZ, JEANELLE LIZA 2. Overall incharge of the budget and necessary Secretariat and Creatives Director documents. (letters, invitation, venue reservation, sponsors, etc.) 3. Monitoring the progress from the flow of the event, designs, equipment, during and post event. 4. Evaluation of Individual Performance of Members and Event Evaluation. 5. Implement rules and regulations regarding the task such as deadline. Logistics A. Registration/Program GARBIN, ANGELA 1. Provide assistance to participants, audience BORNALES, IRENE NICOLE and guests. General Logistician 2. Facilitate the registration via online and face to CARDENO, ARIZA JOY face and all the related Registration Logistician/ Program communication tasks. Director 3. Review and secure the copies of registration form for documentation purposes. B. General Logistics (Supplies, Equipment, and Manpower) 1. Purchase the materials that are needed for the event. 2. Purchase tokens for the participants. PERERRA, JUSTINE Promotional Logistician PALENCIA, GABRIELLA 3. Provide support for other logistical concerns. C. Promotional Logistics 1. Release of the publication material for promotion 2. Provide support for other logistical concerns. Promotion and Documentation 1. In-charge in taking MAGPANTAY, DARLENE JOY photos and videos of the Promotion and Documentation whole event from Director planning to the event proper. 2. Disseminate information JOAQUIN, KRAIG PATRICK about the event through various social media platforms and publication materials. 3. Publish official documentation postevent. 4. Analyze and plan the composition of documentation. 5. Organizing an archiving system. 6. Labeling, sorting and categorizing documentation. E. TIME TABLE AND TASK DELEGATION TARGET TASKS POINT PERSON DATE January 14, 2021 ● Draft of Rationale BORNALES, IRENE NICOLE ● Draft of Objectives JOAQUIN, KRAIG PATRICK MAGPANTAY, DARLENE JOY January 25, 2021 ● Draft of Invitation GARBIN, ANGELA ● Draft of Registration CARDEŇO, ARIZA JOY (Guidelines and Forms) ● Draft of Program Flow/ Script LOPEZ, JEANLLE LIZA BORNALES, IRENE NICOLE CARDEŇO, ARIZA JOY CUADRA, JILL AILEEN ● Draft of Events Guidelines BORNALES, IRENE NICOLE and Regulations January 29, 2021 ● Draft of Manpower Planning CARDEŇO, ARIZA JOY BORNALES, IRENE NICOLE CUADRA, JILL AILEEN PERRERA, JUSTINE ● Draft of Timetable and BORNALES, IRENE NICOLE Task Delegation ● Draft of Contingency Plans BORNALES, IRENE NICOLE CUADRA, JILL AILEEN LOPEZ, JEANLLE LIZA February 15, ● Draft of Budget Proposal 2021 February 20, JOAQUIN, KRAIG PATRICK MAGPANTAY, DARLENE JOY ● Draft of Logo 2021 BORNALES, IRENE NICOLE CARDEŇO, ARIZA JOY ● Draft of Team Uniform & PERRERA, JUSTINE ID’S March 17, 2021 ● Draft of Registration Form CARDEŇO, ARIZA JOY ● Draft of Publication JOAQUIN, KRAIG PATRICK Materials ● Draft of Evaluation Form MAGPANTAY, DARLENE JOY LOPEZ, JEANLLE LIZA ● Draft of Liquidation BORNALES, IRENE NICOLE Report ● Draft of Certificate PALENCIA, GABRIELLA Samples May 8, 2021 ● Rationale  BORNALES, IRENE NICOLE  CUADRA, JILL AILEEN  LOPEZ, JEANLLE LIZA ● Objectives ● JOAQUIN, KRAIG PATRICK ● MAGPANTAY, DARLENE JOY ● Invitation ● GARBIN, ANGELA ● Registration (Guidelines and Forms) ● Program Flow/ Script  BORNALES, IRENE NICOLE  CARDEŇO, ARIZA JOY  CUADRA, JILL AILEEN  LOPEZ, JEANLLE LIZA ● BORNALES, IRENE NICOLE ● Events Guidelines and Regulations ● Manpower Planning ● Timetable and Task Delegation ● Contingency Plans ● CARDEŇO, ARIZA JOY ● CUADRA, JILL AILEEN ● GARBIN, ANGELA ● CUADRA, JILL AILEEN ● PERRERA, JUSTINE ● BORNALES, IRENE NICOLE ● CUADRA, JILL AILEEN ● LOPEZ, JEANLLE LIZA ● Budget Proposal ● JOAQUIN, KRAIG PATRICK ● MAGPANTAY, DARLENE JOY ● Logo  ● Team Uniform & ID’s ● PERRERA, JUSTINE ● Registration Form ● CARDEŇO, ARIZA JOY ● Publication Materials ● JOAQUIN, KRAIG PATRICK BORNALES, IRENE NICOLE ● MAGPANTAY, DARLENE JOY ● Evaluation Form ● LOPEZ, JEANLLE LIZA ● Liquidation Report  ● Certificate Samples ● PALENCIA, GABRIELLA BORNALES, IRENE NICOLE F. CONTINGENCY PLANS Things that Could Go wrong How to Prevent What If How to Solve Ongoing What If (What If Scenarios) Scenarios Scenarios ● Power Interruption ● Recheck the schedule that there is no power interruption on the day of ● Use generators and Other backup power. the event. ● Non-arrivers/ Guest, ● To start with, have ● Identify and use other people in Speaker, MC and watertight contracts in the event management team or Performers backed out place with the performers other guests who can step in to one day or the day of the that make it very costly make a presentation if event for them to not show up. necessary or do the role. However, there will still ● Think of what else is in the be times when important program and minimize the guests or key performers impact by reorganizing the at the event may fail to running order or extending turn up with very short or someone else’s slot to fill in the no notice. time. If the keynote speaker ● Have someone reserved does not show up, then promote for unexpected absences among other speakers who can of the people that will be serve as the keynote speaker. part of the event. ● Instruct staff to continue the event programme rather than delay it. ● Venue is already reserved ● Have the venue reserved ● If we are expecting unusually ● Adequacy of an Indoor at least two weeks before hot weather, check the air- Site for Harsh Weather the event for assurance of conditioning of the venue the activity. beforehand. A room full of ● Do not take the people in hot weather takes preparations at an indoor serious cooling for it to feel venue for granted. comfortable. Similarly, if rain is Instead make a plan. forecast then provide people with space for their umbrellas and raincoats. Also make arrangements to wipe their shoes clean before moving into the main areas of your event. ● Unorganized stage setup ● Last minute changes to the stage set-up ● All set ups should be ● If the event stage structure finalized before the event. collapses at the event without ● Do not change the set up anyone being impacted, ensure if unnecessary. that area is made safe and the supplier is contacted. If the collapse happens during the show, then cover and seal off the area so that nobody can access it. If someone is in or on the structure when it collapses, then follow the emergency plan. ● Medical Emergency ● A First Aid team should ● Organise first aid and/or other be available inside the qualified medical personnel to venue and during the be in attendance throughout the event. event. ● Train all event staff what ● Roster on more staff than the to do in an emergency minimum required so that if one and when unexpected person requires treatment it will events occur. not impact on the running of the event. ● Ensure driveways and entrances are not blocked to emergency personnel. ● Malfunction of ● The event will have a dry ● Make use of the backup Equipment (speaker, run to test out all equipment; sound system, lights, microphone, etc.) equipment that will be lights, microphone, etc.) used in the event, for if ever something happens, ● And Include people with skills to fix such equipment in the it will be solved in a short event management team. period of time. ● Prepare for backup equipment; sound system, lights, microphone, etc.) ● More guest arrive than expected ● The registration will limit what the venue could ● We will no longer accept walkin guest/s. hold. ● Over spending of the budget ● Technical Issues 1. Play the wrong music ● Assure that all expenses ● We are going to lessen the were canvassed in order budget of the not important to not overspend the things so that we will still follow budget for the event. our budget plan. ● Keep spares and back-up systems. ● Roster on a ● The show must go on and act professionally. ● We will not make it obvious to 2. Lighting "troubleshooter" who the audience and participants 3. Laptop crashed detects these problems as that something is wrong with early as possible. the technical equipment. ● Roster on other surplus staff whose job it is to contact supplies, run out to stores and/or move about the venue to find items. ● Recheck lights situation before the event ● Have a backup of everything in another device. ● Documents Issues 1. Powerpoint Presentation 2. Music 3. Pictures and Videos ● Presentation is part of the dry run to see how it is shown ● The show must go on and act professionally. ● We will not make it obvious to ● Will be played according the audience and participants to its flow in the program that something is wrong with ● Practicing that it plays the documentation. and flashes smoothly ● Guest Behavior Issues 1. Rude ● Moderate rudeness can ● Don't ignore it. If we ignore rude be tolerated; but if it behavior, we send out a signal affects the show during that, in effect, we condone it. If the event, security will be we witness it, or if it's brought to incharge of rude guests. our attention, we need to deal with it. ● Deal directly with the culprit. When we need to address rudeness, talk to the offender somewhere private. Stay calm and objective as we outline the facts as we know them, explain the negative impact of his or her behavior and how it made other people feel, and make it clear how we want him to modify his behavior. ● Listen. The offender may think that she had good reason to be annoyed with somebody or something, and her rudeness was just a reaction to that. So, while making it clear that her behavior was unacceptable, give her an opportunity to explain what triggered it. ● Follow up on any offender. By all means, take the offender's point of view into account, but we have to make it absolutely clear that we don't want a repeat of his words or actions. If, as part of our solution, we set him targets or standards of behavior, make sure that he achieves them. If he doesn't mend his ways, then we should consider firmer action. Discuss the situation with the event head and security, and look at using formal warnings or even, as a last resort, letting him go out of the venue. ● Participants Issues 1. No one shows up ● It will be confirmed ● We will make sure that all the weeks before the event, participants who have registered and will be reminded of will participate in the event. who will be participating. ● Every attendee counts, it’s a good idea to send out reminder emails the week, day, and hour before our event is due to take place. This way, we can remind attendees of all the important details to avoid dropout. It also provides a way for them to let us know if they can’t make it, giving us a chance to sell more tickets or consult our back-up attendee list. We might also consider charging a small fee for tickets to encourage attendance and donate the proceeds to charity. ● Team Member Issues 1. Absence of the member 2. Their are so many opinions ● It is the member’s ● Call the attention of the assigned responsibility to look for "Troubleshooter" whose job is a replacement who is to continually move about the briefed about the event venue and what to do. problems. ● Have the team divided looking for such ● Assign the "spares" staff to into categories, with a positions leader to be the listener experiencing troubles needed to of all opinions and be fixed. suggestions. ● Have a person designated in the event management team as a "Troubleshooter" whose job is to continually move about the venue looking lacking leads or for such problems. ● Roster more staff than are actually needed so that there are a few "spares" that can be assigned to positions anywhere. ● Disaster Emergency ● Organise first aid and/or ● Use a microphone to instruct other qualified medical staff to assist guests and other personnel to be in participants to do a direct attendance throughout evacuation at a certain area the event. outside the venue. ● Roster on more staff than ● Call the attention of the the minimum required so staff/medical staff to check if that if one person anyone needs first aid. requires treatment it will not impact on the ● If there are people who have serious injuries, call 911. running of the event. ● Ensure driveways and entrances ● Train all event staff what are not blocked to emergency to do in an emergency and when unexpected events occur. ● Think Communication. Use the signage clearly to all attendees. Have the appropriate images ready to go if there is an emergency. Make sure personnel. the staff has radios and consider separate channels for security and emergency medical services. ● Check the Plans. Check venue exit plans usually located around the venue and Know where all the fire exit doors are and confirm they are open, unlocked and clear of obstruction. For double doors, check both. ● Prepare for Fires. Know where fire extinguishers and fire pull alarms are. Check to see if the fire extinguishers are charged. Make sure all decor items, linens and draping are fire-proof or have retardant. If you are renting the materials, make sure their certificates are current. ● Clear the Way. Check aisles for obstructions such as cables, signs and computer bags. Make sure all wires are tapped down securely on the stage and floors, especially if cables need to cross a doorway. Check all flooring for pits and fissures that can catch a high heel. Make sure the stage has no gaps and that stairs are securely attached to the stage, and mark the stairs with a bright tape on the edges. Also, mark the stairs’ location on the stage with tape so someone exiting off the stage can find the stairs easily. ● Prepare for a Direct Evacuation. Selfevacuation usually does not work. Assign team members or hired staff to direct the attendees into predefined gathering areas. Check with the venue or the fire marshal where these gathering areas should be. Prepare written instructions telling the attendees where to go if a disaster occurs. Write these up and give it to the announcer or VOG so the audience can be instructed where to go and remain calm. (VOG, is an acronym for “voice of God,” and is used by event professionals in referring to an unseen event announcer.) ● Prepare a medical emergency plan. G. BUDGET PROPOSAL PARTICULARS PRICE QUANTITY TOTAL PRICE GENERAL NEEDS Food and Drinks for Volunteers (Chicken Sandwich and 8oz Bottle of Softdrinks) 50 15 750.00 Proof of Admission (Sticker Bracelet) 10 50 500.00 Identification Card and Lanyard 50 9 450.00 Food for the Guests (Buffet) 250 50 12,500.00 Drinks/ Bartender 50 50 2,500.00 Office Supplies Tape Scissors Ballpen Bond Paper - - - Certificates (Participants, Volunteers) 50 50 2,500.00 Tarpaulin 500 2 1,000.00 Invitation Cards 25 60 1,500.00 Uniforms (Volunteers) 200 15 3,000.00 DECORATIONS Flowers ( Red Roses) 30 50 1,500.00 Flowers (Blue Roses) 30 50 1,500.00 Flowers ( White Roses) 30 50 1,500.00 Candles (Small) 5 100 500.00 Candles (Big) 15 100 1,500.00 TOTAL P 31,600.00 H. APPENDICES I. Logo Team Uniform ID’s (SAMPLE) II. Invitation Samples and Letter Template III. Registration Form Registration Form for Ka-vogue Fashion Show *Required Basic information Full name(Last Name, First Name, Middle Initial).* ________________________________________ Complete Address.* ________________________________________ Contact Number.* _______________ Email Address.* ____________________________ The information herein shall be treated as confidential in compliance with the Data Privacy Act of 2012. Registration Form for Ka-vogue Fashion Show Hello, Designers! Welcome to Ka-vogue Online Registration. Please read and follow the registration instructions carefully and completely. Instructions:-. You can only register through this Google Form once. Registration starts on February 18, 2021. Your registrations will serve as your confirmation of your entry for this event. The Fashion Show is scheduled on 18th, of May 2021. Participants of the event are required to register but no longer pay for the admission The deadline of online registration is on the 26th of April 2021. For changes, errors, inquiries, and/or related concerns, please contact us through our Facebook Page, Kavogue fashion show. Note: Your email will be recorded when you submit this form *Required Basic information Full name(Last Name, First Name, Middle Initial).* ________________________________________ Complete Address.* ________________________________________ Contact Number.* _______________ Email Address.* ____________________________ The information herein shall be treated as confidential in compliance with the Data Privacy Act of 2012. IV. Publication Materials (Posters, Tarps, etc.) V. Evaluation Form Event Evaluation Form Instructions: Please put a check(✓) on the space provided for your respective answer. Overall, did you find the event interesting? __ No __ Yes Did you find the content of the event informative? __ No __ Yes Was the information relevant and sufficient? __ No __ Yes Do you feel the event provided is the value for money? __ No __ Yes Very Dissatisfied Dissatisfied Somewhat Satisfied 1. How satisfied were you with the event organization? 2. The event venue 3. Sounds and presentations visibility 4. The facilitator of the event 5. Flow of the activity 6. Duration of the Event 7. Overall, how will you rate the event? In your opinion, what was the best part of the event? Would you recommend the event to a friend? __ Yes __ No Please give your suggestions for us to make the next event better: (optional) Very Satisfied V. Liquidation Report LIQUIDATION REPORT Date: May 14,2021 KA-VOGUE PARTICULARS AMOUNT To liquidate for the fashion show at Xavier Gymnasium Ateneo de Naga University. Contributions of the members: 22,500.00 Sponsors: Backdraft Pizza 5,000.00 Tourismo Ateneo 4,500.00 TOTAL AMOUNT SPENT: 31,600.00 AMOUNT OF CASH: 32,000.00 AMOUNT REFUNDED: 400.00 Prepared by: Irene Nicole Bornales Event Head