Nhongerai Nemaramba

Nhongerai Nemaramba : CA (SA) (ZIM) Permanent resident of South Arica Masters in Development Finance Graduate Cell: - Email:-ACADEMIC & PROFESSIONAL QUALIFICATIONS- Masters in Development Finance: University of Cape Town Certificate in Leadership & Management in Health: University of Washington Chartered Accountant: South African Institute of Chartered Accountants Chartered Accountant: Institute of Chartered Accountants of Zimbabwe Postgraduate Diploma in Auditing: University of South Africa Honours Bachelor of Accounting Science: University of South Africa Bachelor of Accountancy Honours: University of Zimbabwe Career Achievements The HALO Trust (Scotland) ❖Developed and implemented the budgeting and cost sharing template for the region ❖ Resolved long outstanding bank and balance sheet reconciliations Public Accountants and Auditors Board (Namibia) ❖Set up the investigations department ❖ Resolved long outstanding complaints, some of which had been unresolved for more than 10 years. ❖ Drafting of the organization’s funding model Mhlathuze Water (South Africa) ❖ Setting up the internal audit department ❖ Development of a rolling three-year internal audit plan I-TECH BOTSWANA (Botswana) ❖ Timeously identified and rectified fraud involving employee advances ❖ Introduced monthly balance sheet reconciliations that helped to detect and prevent errors/mistakes ❖ Introduced various fraud mitigating procedures such as fuel/mileage checks to mitigate fraud. International SOS (South Africa) ❖ Authored the Data Retention, Archiving and Destruction Policy for the company. ❖ Standardized accounting policies for the Southern Africa Regional area: South Africa, Angola, Mozambique, Namibia, Madagascar, Democratic Republic of Congo and Tanzania. ❖ Reconciled long outstanding balance sheet reconciliations for Angola dating back to 2005. ❖ Assisted in recovering stock to the value of one million Rand by identifying duplicated deliveries and unknown stock at freight forwarders/suppliers. ZEK Group (South Africa) ❖ Authored and implemented group accounting policies and procedures manual. ❖ Introduced uniformity in reporting throughout the group by implementing Pastel and various reports/packs for financial reporting purposes. ❖ Saved group about USD200,000 in tax penalties and fines through implementation of monthly statutory checks. Ernst & Young Chartered Accountants (South Africa) ❖ Was the Case ware Champion for Ernst & Young practices across Africa and assisted most African countries in implementing and solving Case ware issues. Mitchell and Mitchell Group (Zimbabwe) ❖ Reduced the company’s wage bill by USD100,000 through: o Implementation of unclaimed wages registers. o Elimination of plus/minus 2000 ghost employees. ❖ Saved the company about USD50,000 monthly through implementation of a purchasing system with segregation of duties and other financial controls ❖ Saved the company about USD50,000 in inventory monthly through implementation of controls in the inventory management system. EMPLOYMENT DETAILS Current: Head of Finance for Public Affairs Research Institute (Advocacy NGO) Period of Employment: April 2024 to date Duties: Financial reports to donors ❖ Reviews allocations to donors and projects on the XERO accounting software. ❖ Invoices donors and projects as required. ❖ Prepare financial reports for donors and coordinates discussions with Programme Leads and Project Managers ❖ Prepares Draft Financial Reports as per the formats required by individual donors and submits these to the relevant Programme Lead and/or Project Manager. ❖ Discusses Draft Financial Reports with the Programme Lead and/or Project Manager and makes amendments as required, to ensure accurate reporting to each donor; and ❖ Submits Final Reports to donors (directly or via the Head of Programmes or the Programme Lead), in accordance with agreed deadlines. The annual audit ❖ Plans and documents for each annual audit (hard and electronic copies); ❖ Produces and analyses year-end financial reports and produces financial statements, in accordance with the requirements of the external auditors. ❖ Liaises with the external auditors as required; ❖ Assists with audit queries and provides information and explanations as required; and ❖ Obtains Board approval of the Audited Financial Statements (AFS). Other accounting functions ❖ An annual review of the financial policies and procedures manual, to ensure compliance with accounting best practices; ❖ Improvement of internal controls to create more efficient ways of managing finances; ❖ Ensures compliance, together with the Executive Director, of all PARI’s financial policies and procedures; ❖ Monitors and reports on financial activities within PARI and produces all financial reports (internal and external) and financial statements, and all financial information required by the Executive Committee (Exco); ❖ Produces and analyses year-end financial reports and produces financial statements, in accordance with the requirements of PARI’s auditors; ❖ Supervises management of petty cash by employees responsible for handling petty cash; ❖ Ensures that deadlines are met, payments are processed on time, the balance sheet and bank accounts are well managed, and that financial and payroll reports to relevant government departments are prepared accurately, processed and submitted on time; ❖ Maintains tight control of the flow of funds out of PARI’s bank accounts in accordance with PARI’s policies and procedures, adhering to internal and external deadlines and funder requirements, to ensure cost control and efficient financial operations; ❖ Ensures that all assets are adequately secured, recorded and managed, that the Fixed Assets Register is kept up-to-date and that responsibility for the assets and their insurance is allocated to relevant staff members; ❖ Liaises with PARI’s banks and ensures that all bank accounts are well managed, that mandates and signatories are kept up-to-date, and that cash flow forecasts are produced and meet agreed deadlines; ❖ Is responsible for all payroll matters and the submission of statutory deductions and other requirements; and ❖ Is responsible for Company Tax, VAT, PAYE, and maintaining a clean tax record with the South African Revenue Service (SARS) and other regulatory bodies. Payroll and related tasks, as follows: ❖ The Head of Finance Is responsible for all payroll matters and the management of all statutory contributions, including: ❖ Monthly payroll – captures all salary and related inputs (e.g. leave) and reconciles with XERO; ❖ Calculates and implements the annual Cost of Living Adjustment (COLA) for all salaries; ❖ Monitors leave and implements leave capping, as per PARI’s Leave Policy; ❖ Ensures the correct tax treatment of payments to non-salaried consultants working for PARI as per the Intention to Perform Work (IPW) forms; ❖ Issues IRP5 certificates to all salaried staff members, and consultants, if required; and ❖ Submits returns to the Workmen’s Compensation Fund. Tax compliance ❖ The Head of Finance is responsible for company tax, VAT, PAYE, and securing clean tax clearances, etc., including: ❖ The completion and on time submission of: ❖ the company tax return ❖ EMP201 submissions ❖ UIF and SDL submissions ❖ EMP501 reconciliations and submissions ❖ Reviews and submits the VAT return every second month; and ❖ Ensures compliance with the Tax Act, The budgeting cycle ❖ The Head of Finance, with inputs from colleagues, is responsible for PARI’s full budgeting cycle, for both the organisational budget and project specific budgets. Responsibilities include: ❖ Oversees and co-ordinates the annual budgeting process; ❖ Periodic reviews, coordination and monitoring of all budgets; ❖ Supports programme staff to develop budgets for fundraising proposals; and ❖ Scrutinises all expenses to ensure they are properly authorised, budgeted for, and comply with organisational policies, prior to final processing. Risk management and Governance ❖ Monitors possible financial risks, together with the Executive Director, to ensure that programme and organisational risks are minimized; and ❖ Minimizes the possibility of fraud by means of internal checks, in compliance with law and regulations, to ensure the security of PARI’s assets. ❖ Ensures that the organisation complies with relevant Acts, including the Companies Act and the Tax Act, as well as the regulations imposed by the Companies and Intellectual Property Commission (CIPC); ❖ Supports the Executive Director with a range of Board responsibilities, including: ❖ As a non-director, prepares, submits and presents to the Board various documents (financial papers, decisions needed regarding banking, performance bonuses, salary increases, etc.); ❖ Drafts Board resolutions for approval at Board meetings; and ❖ Produces financial reports for the Board as and when required Staff management ❖ Directs, plans and coordinates the work of the Finance Department, including supervision and evaluation, training and team building, for all team members; ❖ Organises and attends weekly Finance Department meetings, and ensures effective communication between personnel; ❖ Ensures that the Finance Department is adequately staffed and that team members are suitably qualified to perform the tasks and responsibilities assigned to them; ❖ Is responsible, together with the Executive Director, for the selection, hiring, training, supervision and discipline of employees in the Finance Department; ❖ Implements the performance management system in a fair and consistent manner; and ❖ Provides mentorship and support to all PARI staff members to deliver on their specific outputs. Other tasks ❖ Is a member of PARI’s Executive Committee (ExCom) and participates actively in in a range of discussions and decision-making processes regarding PARI’s work and commitments; ❖ Contributes to team-wide communications and knowledge management, and participates in organisation-wide events and discussions on relevant topics and projects; and ❖ Attends and participates in staff meetings, planning sessions, organisational reviews and strategic planning sessions, as well as other meetings that relate to the work of PARI Previous Employer: International Financial Manager for Europe (Balkans and South Caucasus Region) for the HALO Trust (An international Humanitarian Demining NGO) Period of Employment: December 2022 to March 2024 Duties: Financial planning and monitoring ❖ Support the Programme Manager in the formulation, implementation and monitoring of annual business plans and project budgets. ❖ Analyse and report on the programme funding position, working collaboratively to produce scenarios that ensure ongoing financial stability. ❖ Lead the financial monitoring and review of grants/contracts, working closely with operations to forecast and report on project costs to completion. ❖ Collaboratively produce project/programme budgets and forecasts utilising HALOs financial planning system (Adaptive Insights). ❖ Support the Programme Manager in the management of financial risk in the programme, escalating and addressing any emerging risks. Accounting and Financial Control ❖ Provide financial oversight and support to all programme locations, ensuring transactions are fully reconciled and discrepancies identified and corrected. ❖ Ensure implementation of HALOs financial and logistics policies and procedures, reviewing and reporting on compliance against same. ❖ Oversee all financial accounting matters, closing the country books in accordance with agreed deadlines. ❖ Ensure that direct and indirect costs are allocated appropriately to projects, identifying and reporting on any shortfalls in both direct and indirect cost coverage. ❖ Oversee the financial management of delivery partner contracts, ensuring compliance with HALOs contractual obligations. ❖ Supervise the production of the payroll cycle, ensuring donor funding allocations are accurate, and calculations for salary, income tax, social security, severance and other government levies are in accordance with legislation. ❖ Support the Programme Manager in ensuring compliance with all statutory legislation (e.g. tax, registration, labour law). Cash Management ❖ Ensure that adequate banking and cash provisions are in place, set up in accordance with HALOs financial policies and that delegations of authority enable the programme to operate efficiently, particularly during periods of leave etc. ❖ Manage the short-term cash flow requirements of the programme, liaising with HALO HQ to facilitate cash transfers. Manage the effects of exchange rate fluctuations between local and contract currencies. External Reporting and Audit ❖ Lead the preparation of country financial statements and donor financial reports. ❖ In collaboration with HALO HQ finance department, review and report on compliance against HALO policies and procedures. ❖ Lead the preparation for external audits, preparing schedules and documentation as and when required by auditors and/or HALO HQ finance department. Staff Management and Development ❖ Ensure that financial staffing capacity is fit for purpose for the needs of the programme. ❖ Develop the capacity and career development of national staff, ensuing financial consistency and quality across the programme. Previous Employer : Consultant Head of Investigations for Public Accountants’ and Auditors’ Board of Namibia (Statutory Audit Oversight Body) Period of Employment: April 2019 to December 2022 Duties: ❖ Set up the investigations department ❖ Investigate complaints lodged with the PAAB against registered auditors and prepare reports for the Investigating Committee providing an analysis of the matter and the alleged unprofessional conduct. ❖ Prepare proposed charge sheets on matters for the Investigating Committee, where unprofessional conduct has occurred. ❖ Attend Investigating and Disciplinary hearings meetings to respond to queries ❖ arising from committee members’ review of matters tabled. ❖ Prepare draft responses to queries from Complainants/Respondents on matters investigated. ❖ Prepare expert’s report and provide oral testimony during hearing and or court processes. ❖ Assist the pro-forma prosecution on matters referred to Disciplinary Hearings. ❖ Assist the Head of Secretariat in strategy formulation. ❖ Develop the PAAB Funding Model to diversify its funding. ❖ Prepare technical input into PAAB circulars/guides for public auditors and accountants. ❖ Producing reports that include well thought through and appropriately evidenced recommendations relating to breaches by audit firms. ❖ Assess the appropriateness of mitigatory measures put in place by firms to remedy non-compliance and negative inspection findings. ❖ Prepare technical responses to inquiries from stakeholders- other regulatory bodies, members of the public, the press etc. Period: June 2018 to March 2019 Consultant Internal Audit Manager for Mhlathuze Water (A water utility in the KwaZulu Natal Province of South Africa) ❖ Responsible for setting up the internal audit department. Advising management and the board on matters related to internal controls and compliance to policies, procedures standards and good corporate governance including liaison with external auditors and other stakeholders. Supervising and mentoring internal auditors Period 1 August 2017 to 31 May 2018: Consulting with small accounting/auditing firms in and around Johannesburg. Previous Employer : I-TECH (International Training and Education Centre for Health) (a capacity building non-governmental organization involved in Health in the developing world) Period of Employment : 1 May 2012 to 31 July 2017 Position: Director of Finance and Operations (Acting Country Director) Duties : Effective 1 October 2013 Acting Country Director Duties ❖ Designing and implementing business operations ❖ Establishing policies that promote company culture and vision ❖ Overseeing operations of the company and the work of executives ❖ Design and implement business strategies, plans and procedures ❖ Set comprehensive goals for performance and growth ❖ Oversee daily operations of the company and the work of executives (Programs, IT, Finance, Finance, HR etc.) ❖ Lead employees to encourage maximum performance and dedication ❖ Evaluate performance by analyzing and interpreting data and metrics including problem solving emergencies ❖ Write and submit reports to the CEO/Head Office in all matters of importance ❖ Assist CEO/Head Office in fundraising ventures ❖ Manage relationships with partners/vendors and other stakeholders ❖ Taking a leading role in new projects from start up to project close out Director of Finance and Operations Duties The Director of Finance and Operations for I-TECH Botswana is responsible for oversight of: Financial (including grant /fund management), Human Resources, Operational Management(Procurement, facilities & IT), Vision and Leadership ❖ Finance Manager: management and oversight of all financial processes and procedures, including budget coordination and monitoring, financial procedures and internal controls, accounts payable and purchasing integration, payroll systems, coordination with I-TECH HQ financial staff, cash flow management, computerized accounting systems and procedures, audits, and leadership management responsibilities. ❖ Operations Manager: high quality oversight and coordination of procurement activities, from general office needs to trainings, and provides key coordination and reporting related to training events. S/he is responsible for general facility management, including but not limited to coordination of office facilities maintenance, utilities management, office security management, and liaison activities. ❖ Human Resources Manager: coordinates the recruitment, orientation, compensation, support, performance management, and departure of all staff, including staff seconded to the MOH. Directly Supervising: Finance Manager/ Operations Manager and HR Manager Primary Responsibilities Fiscal Oversight (35%) ❖ Oversee the management and design of efficiencies in budget and contract ❖ administration. ❖ Oversee complex accounting policies and procedures development and ❖ implementation and associated international banking operations. ❖ Ensure that internal controls are sufficient to safeguard university assets. ❖ Supervise and support staff involved in the maintenance of accounting system, ❖ banking activities, including payment of expenses and monthly bank account ❖ reconciliation. ❖ Oversee the preparation and submission of regular reconciliation reports to I-TECH Seattle HQ. ❖ Ensure and review I-TECH financial reports in collaboration with the C D and ❖ CPM. ❖ Oversee and develop program budgets in conjunction with program staff and ❖ funders ❖ Act as point of contact for financial queries with funders, I-TECH HQ and ❖ Country Office Operational and Human Resource Leadership (30%) ❖ Guide implementation and coordination of memoranda of agreement with MOH. ❖ Oversee the development, implementation, and monitoring of annual operations and HR work plans. ❖ Problem-solve implementation issues by recommending operational solutions that are compliant with the rules and regulations of the Government of Botswana, donors, and I-TECH/UW policies. ❖ Oversee systems process improvements, including financial planning, budgeting, and recruitment to incorporate best practices. ❖ Monitor operational performance against organization goals and objectives, identify, and communicate trends to senior leadership. ❖ Exercise judgment and personal initiative to solve administrative problems consistent with the objectives and policies of the I-TECH program. ❖ Facilitate collaborative relationships with real estate, legal counsel, company secretary, and relevant U.S. and Botswana government agencies. ❖ Guide development, adaptation, and implementation of human resource and operations policies and procedures, in keeping with local labor law, donor rules and regulations, and the I-TECH Global Operations Manual. ❖ Build strong relationship between country office and HQ operations and HR staff to share lessons learned and best practices. Procurement Development and Management (15%) ❖ Collaborate with the Operations Manager on developing the policy and procedures for procurement and the appropriate separation of duties between purchasing and accounting staff ❖ In coordination with relevant Operations Department staff, ensure contracts are being fulfilled before authorizing partial, monthly, or full payment. ❖ Supervise and maintain the required processes and procedures to ensure Botswana’s Delegation of Authority for purchasing (PDOA) from the University of Washington. ❖ IT and Facilities/Security Management Staff Oversight and Supervision (10%) ❖ Provide supervision and oversight to Finance, Operations and Human Resources teams, ensure team deliverables are met and that appropriate capacity is built. Capacity building coordination 10%) ❖ Coordinate the development of training materials for staff on understanding the financial management system. ❖ Coordinate the development of training materials for staff on compliance with donor regulations. ❖ Coordinate the development of training materials for staff on compliance with local labour laws including I-TECH Human Resources Policies and Procedures as well as procurement policies and procedures. Previous Employer : International SOS (the largest medical multinational company operating all over the world) Position : Southern Africa - Regional Financial Reporting Manager Period of Employment: 1 July 2009 to 30 April 2012 Duties : Effective 1 April 2011 ❖ To build strong communication structures within the region, collating relevant financial information influencing profitability and ensuring awareness of key stakeholders on financial performance. ❖ To ensure financial reporting is accurate and is submitted within the deadline set by the Group (Hyperion/Cognos). ❖ To provide sound financial/no-financial performance analysis and commentary. ❖ To prepare the financial planning and budget exercise and ensure a high level of accuracy. ❖ To actively participate in month end closing by ensuring correct revenue and cost allocation and by proposing appropriate accruals. ❖ To actively participate in cost controls projects and propose actions that ensure the containment of general overheads. ❖ To review and improve all processes related to revenue and cost recognition and ensure appropriate communication across all the departments of the organization. ❖ ❖ ❖ ❖ ❖ Budgeting and Forecasting Develop budget/forecast planning in line with Head Office requirements. Build detailed budgets for specific territories or legal entities. Coordinate collection and production of the necessary information. Consolidate reports at regional level. Actively participate in the construction of budget/forecast presentation pack. Reporting and Business Analysis ❖ Ensure all revenue and costs are recognized completely and accurately through ❖ ❖ ❖ ❖ ❖ ❖ direct client billing/supplier invoices or proper accruals and supervision of analytical allocation of accounting entries. Ensure all costs are reported properly in their month of occurrence with proper analytical allocation. Control accuracy and completeness of information reported. Consolidate information received within the Group ERP( Hyperion/Cognos) Analyse variances against budget and prior year. Prepare monthly analysis for Regional Management, including product line profitability analysis by contract and rolling forecast review. Prepare Quarterly Business Reviews, using Group ERP; consolidate variances against budget and prior year to support management presentation to Group Directors. Financial Control Standard ❖ Management of General and Administration expenditure for selected items such as telecom, recruitment and training costs. ❖ Management of headcount information within the region in liaison with Human Resources department. Process Improvements ❖ Continuously review work processes to ensure efficient workflow to maximize staff efficiency and quality of information flow with other departments. ❖ Optimization of existing tools and systems to ensure reliability and productivity of reporting. Position : Southern Africa - Regional FC 1 July 2009 to 31 March 2011 ❖ Overseeing the accounting and internal control functions of the following countries: South Africa, Angola, Namibia, Madagascar, Mozambique, and Democratic Republic of Congo. ❖ Review and presentation of financial statements for the legal entities within the region to the local and Head Office Board of Directors. ❖ Managing regional compliance with statutory requirements. ❖ Foreign exchange management ❖ Financial modeling and forecasting for new legal entities. ❖ Development, implementation and monitoring adherence thereof of policies and procedures within the region. ❖ Maintaining company secretarial records for the region. ❖ Managing the opening and closure of new entities. ❖ Development of a risk management model for the region. ❖ Performing ad-hoc internal audit reviews for the region. ❖ Monitoring compliance with group policies and procedures. ❖ Review of balance sheet reconciliations for the region. ❖ Manage the treasury function for the region. ❖ Advise management on new projects and CAPEX investment ❖ Management of statutory audits for the region. Previous Employer : ZEK Group International (Multinational Outdoor, Agency and Public Relations Advertising Company) Position : Group Financial Accountant Period of Employment 1 April 2008 to 30 June 2009 ❖ Overseeing the accounting and internal control function of the following countries: South Africa, Kenya, Malawi, Sierra Leone, Tanzania, Uganda, Zambia, Democratic Republic of Congo, Niger, Nigeria, Gabon and Dubai ❖ Consolidation of the group’s financial statements (monthly and annual) ❖ Group treasury management ❖ Supervision /monitoring of the Group’s Financial Accountants in the Group ❖ Production, design and implementation of financial policies and procedures and standard forms throughout the Group ❖ Co-ordination and management of all country statutory audits ❖ Risk assessment, management and monitoring in all ZEK Group operations ❖ Review of monthly management accounts ❖ Review of Audited statutory financial statements ❖ Recruitment of competent financial resources in all countries ❖ Preparation of Board papers and Executive Committee reports ❖ Budget monitoring and forecasts ❖ Management and maintenance of all statutory records and submission thereto ❖ Due diligence on any new acquisitions and trouble shooting in countries. ❖ Overseeing payroll in the group ❖ IT issues such as ensuring proper data backups and data warehousing Previous Employer : Ernst & Young (South Africa-Johannesburg) Position : Manager Professional Practice Group (Audit Technical) Period of Employment 1 May 2005 to 31 March 2008 ❖ Overseeing the technical, learning and methodology issues for: Mauritius, Mozambique, Malawi, Tanzania, Kenya, Uganda, Zambia, Botswana and Rwanda. ❖ Carrying out audit technical consultations for Ernst & Young practices across ❖ Africa and performing related research. (IFRS and Auditing Standards) ❖ Disseminating latest developments in auditing standards to Ernst & Young Africa. ❖ Distributing improvement tools to all Ernst & Young practices across Africa ❖ Modifying audit-training materials for the Ernst & Young offices across Africa. ❖ Performing quality initiatives reviews for Ernst & Young Africa ❖ Meeting with Country Managing Partners for Ernst & Young practices ❖ Conducting fact finding meetings with Ernst & Young employees across Africa ❖ Holding discussion meetings with Partners and Managers in Ernst & Young offices ❖ Acting as a CaseWare Champion for Ernst & Young practices across Africa ❖ Facilitating/conducting Ernst & Young Core learning programs for audit staff ❖ Facilitating/conducting train the trainer events for Ernst & Young Africa Previous Employer Mitchell & Mitchell (Pvt) Limited (Zimbabwe) Mitchell & Mitchell is a horticultural company with Export Processing Zone (EPZ) status that grows vegetables mainly for the export market. It employed about 10 000 employees. Position Period of Employment Home Farms Finance and Administration Manager 1 October 2003 to 30 April 2005 COMPUTERS Experience gained in: ❖ MICROSOFT (WORD, EXCEL & POWERPOINT) ❖ COGNOS, HYPERION, QUICKBOOKS, PASTEL ACCOUNTING, BELINA, SUN & VISION; VIP and ACCPAC ❖ BAAN, SAP, NETSUITE,PAYWELL, JACANA REFEREES 1. Mr. Bernhardt Nicklaus 2. Dr. Bazghina-Werq Semo Dessalegn Former Regional Financial Director Former Country Director International SOS l-TECH Botswana P.O.BOX 4561 P.O. Box AC46, ACH Midrand 1685 Riverwalk SOUTH AFRICA BOTSWANA CELL #:- CELL #:- CELL #:- Email:- Email:- 3.Arlington Matenda 4. Jodias Hurudza Board Member PAAB Namibia WINDHOEK NAMIBIA AFRICA CELL #- Email:- Finance Director Karl Storz South Africa JOHANNESBURG SOUTH CELL: 00-27 - Email:-