Neeta Amonkar

Neeta Amonkar - |- |-An efficient, committed, loyal and sincere individual with 20+ years consolidated experience, predominantly in providing Administration Support & Executive Assistance to c-suite executives in balancing their business versus administrative assistance with attention to detail, extreme confidentiality and personal integrity. Skills Administration: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Budgeting SAP Staff Administration Planning & organising events Purchasing & Vendor management F&B and site-decoration management for large intra-office events Facility Management Transportation & Housekeeping Excellent Supervisory Skill Skills Executive Assistant: ▪ Microsoft Office suite (Word, Excel, PowerPoint) with emphasis on managing Emails Calendar Management Contact Management Filing & data management Creating presentation slide-decks ▪ Online meeting and conferencing tools such as WebEx, Microsoft Teams, Skype, Zoom & Google Meet ▪ Salesforce / Workday /Asana ▪ G-Suite ▪ Handling Social Media Accounts ▪ Coordination and follow-up with Sr. Executives ▪ Client Relationship ▪ Visitor Management ▪ Stakeholder Management Skills HR: ▪ ▪ ▪ ▪ ▪ Talent Acquisition On Boarding & Induction Grievance Handling Employee engagement Exit Management Languages: ▪ English ▪ Hindi-Punjabi ▪ Marathi ▪ Gujarati (Working knowledge) Hobbies & Passion: Education: Cooking, Soap-making, Childcare ▪ B. Com., University of Mumbai Certificates & Training: ▪ Diploma in Computers, Aptech – Mumbai ▪ Digital Marketing Course (CDMM) covering Social Media Marketing, E-mail Marketing, Digital Vidya – Gurgaon ▪ Internet & Web Designing, ICAD – Mumbai ▪ Diploma in Personality Development, Orchids Finishing School – Mumbai ▪ Diploma in Airline Travel & Tourism, IITC – Mumbai ▪ Diploma in Typing – Modern Institute ▪ Diploma in Pre Primary Teaching – Sagar Institute ▪ Diploma in Telephone Operating – Jupiter Institute Core Competencies: - Visitor Management by providing logistic support for visitors in all aspects required. - Overall Administrative support including but not limited to managing team events, employee initiatives, office upkeep and maintenance, monthly governance data, vendor management expense, travel management OPEX spend and invoice processing in line with budget. - Managing corporate hospitality and conferencing infrastructure; planning and organising internal events initiated from the MD’s desk - Discharging miscellaneous administration functions like managing service providers, sourcing, upkeep of storage facilities and inventory management - Supervising the housekeeping activities in the organization. - Monitoring estate related functions including Civil/Plumbing work and facilities - Cafeteria Management - Organizing, planning and allocating duties to Facility team - Selecting and developing vendors for meeting various facility requirements of organisation. - Ensuring each vendor-based task are backed by SLAs of deliverables and specific timelines from job completion to pay-outs - Reviewing various Vendor payment trackers, ensuring adherences to agreed timelines for rotation cash flows and plugging the loopholes. - Preparing Purchase Requisitions and GRNS in SAP - Maintaining Staff Welfare & Admin Budget - Maintaining Employee Data Files - Conducting HR interviews, Offer negotiations, release and closures. - Managing Background verifications - Inducting & mentoring new joiners about organization and its policies. - Managing the on boarding facilities for the new joiners. - Ensuring efficient communication between employees and management with regards to grievances/feedback and provide fair resolution. - Maintaining and updating list of business contacts, including personal information such as birthdays, anniversaries etc. which is helpful in critical relationship management - Maintaining updated appointments schedule, incorporate frequent changes in the same on real-time basis - Managing Complex calendar for reporting head and also for interdependent leadership team, providing timely alerts and reminders to ensure that all individual roles meet timelines, and all projects / initiatives stay on course - Stakeholder Management / Governance Meeting Management - Managing contacts and relationships of industry bodies, membership renewals etc. - Storing systematically all business-related information / data for easy, quick and efficient retrieval in future - Handling sensitive information with utmost confidentiality and personal integrity - Addressing the travel / stay / VISA and allied requirements of the reporting head including related changes and arising exigencies; preparing travel expense claims - Maintaining meeting notes, extracting follow-up points for leadership team and helping them keeping important tasks prioritised - Executing communication on behalf of the reporting head with internal staff in corporate office, other branch locations, external stakeholders, headquarters in different time-zone, and clients - Communication of new policies and procedures to employees - Planning and organizing the Rewards and Recognition programme / Wellness Events - Preparation and timely updating of Organization Charts Experience Snapshot: Deputy Manager cum Executive Administrator Apotex Research Pvt Ltd (Godrej IT Park Vikhroli) - Feb 2023 – September 2024 Executive Assistant to Managing Director The Rose Group of Companies, Mumbai - Nov 2020 – Feb 2023 (2 years 3 Months) Executive Assistant to Managing Director (India & Middle East) GIA India Laboratory Pvt Ltd., Mumbai - Feb 2011 – Nov 2020 (9 years 9 months) Executive Assistant to COO Lokhandwala Group of Companies, Mumbai - May 2008 – Dec 2010 (2 years 7 months) Executive Assistant to MD Raj Shipping Consultancy, Andheri, Mumbai -Nov 1997 – May 2008 (10 years 6 months) Different roles in Administrative and Office assistantship function for various SMEs February 1992 – October 1997 (5 years 8 months) Clerical Role Bhola Constructions / M/s Raja Sanitary Works, Santacruz, Mumbai March 1995 – August 1997 Support Coordinator Training Responsible for all clerical work including handling of company accounts manually as well as on computer. M/s Triology Software Ltd September 1994 – February 1995 Responsible for arranging all necessary to ensure smooth training for new joinees. Purchase Executive Responsible for developing relations with corporate and setting up of a purchase database. M/s Sekhsaria Chemicals Pvt Ltd February 1992 – August 1994