Naveen A

NAVEEN A Chennai, Tamil Nadu, India -- Financial Operation HIGHLY FOCUSED AND DETAIL-ORIENTED FINANCE & OPERATION MANAGER WITH AN EXCEPTIONAL RECORD OF CLIENT SERVICE. ABLE TO MANAGE MULTIPLE SIMULTANEOUS PROJECTS WITH HIGH EFFICIENCY AND ACCURACY. SOFTWARE MS Office QuickBooks – Desktop/Online XERO Advisory Certified XERO Payroll Certified MYOB Essentials Dext & HubDoc Spotlight Reporting Leap (Software for Legal Firm) SKILLS SUMMARY A Competent professional with more than 12 years of experience in Financial Operations Management, Data Reconciliation, Client Relationship Management and Team Management. An out of the box thinker with proven track record of establishing Processes, SOPs, Streamlining work flow to enhance productivity innovatively. Excellent interpersonal skills with Problem Solving, Logical Thinking and Analytical Abilities. Yardi & Rentec Direct VALUE-ADDED CORE COMPETENCIES Real Time Bookkeeping (AEST) Mapping client’s requirements and coordinating, developing and implementing processes in line with guidelines. Extended Bookkeeping (IST) EDUCATION - Bachelor of Business Administration – 2004 to 2007 - Associate Company Secretaryship – 2007 to 2008 Monitoring the overall functioning of processes, identifying improvement areas and implementing adequate measures to maximize customer satisfaction level. Assessing the customer feedback, evaluating areas of improvements & achieving higher customer satisfaction matrices. - Master of Business Administration – 2008 to 2010 continued VIRTUAL CFO ACCOUNTING TASKS Forecasting, Planning & Reporting Preparing the Sales Invoices - Cash Flow Forecasting Processing the Purchase Bills through Dext and HubDoc - Three-Way Forecasting Inventory Management - Actual to Budget Reporting Bank and Credit Cards Reconciliation Cash, Petty Cash & PayPal Accounts Reconciliation Systems Assessment & Development - Debt Management (Initial & Middle Level) - Operational Process CUSTOMERS BUSINESS Construction & Real Estate Manufacturing Company Legal Firms & Business Services Wholesale & Retail Business SMSF Superannuation Financial Planning IT Consultant Hotel / Restaurant GYM & Golf Club Laundry Services CUSTOMERS SERVED Monthly Accounts Receivable Reconciliation Monthly Accounts Payable Reconciliation Client Setup: Software Migration & Backdated Work PAYROLL TASKS Payroll Setting Adding New Employees Documents Required to Add New Employees Pay Run – Weekly, Fortnightly and Monthly Superannuation Payment Preparation and Lodgment of BAS/IAS Annual Leave and Sick Leave Setup Single Touch Payroll Filing PAYG Payment Summaries for the staffs Termination of Employee REPORTING Financial Reporting - Accounts Payable - Accounts Receivable - Profit and Loss Statement - Balance Sheet Management Reporting Developed Companies - Profit and Loss by Department Middle Size Companies - Profit and Loss by Team Growing Companies - Profit and Loss by Job Entrepreneurs - Profit and Loss by Class Start-Ups Resume: Naveen 2|P a g e PROFESSIONAL EXPERIENCE MANAGER – FINANCE & OPERATIONS C A R I S M A S O L U T I O N S P V T L T D / P U R P L E Q U A Y – From Jan 2017                  Live Bookkeeping and internal accounting & operations. Accounts Payable, Accounts Receivable, General Ledger & Manual Journal. Creating a list of monthly, quarterly and annual tasks for each client. Reconcile the Creditor Statement and mail the discrepancies. Cash management – Inform the management with upcoming income and expenses. Processing the timesheets and leaves for Employees. Specialized in taking Real Estate, Property Management, Legal Firm and Construction. Balance Reconciliation, Record to Report. Handling a team of 20 plus and more than 25 Clients. Daily team meeting to give information, take feedback and provide updated training. Identify inefficiencies and made recommendations for process improvements. Take the initiative in project planning, scoping, budgeting and completing. Review contracts to ensure scope, schedule and costs commitments are reasonable. Conduct project analysis with the revenue and cost of goods sold. Part of Internal Sales & Marketing Team of Carisma Solutions. Part of Recruitment Team of Carisma Solutions. Providing Software & Operations Training for new employees / freshers. MANAGER – FINANCIAL OPERATIONS S T A N D A R D A C C O U N T A N T S - ( A S C E N T R U S T ) - From Apr 2011 to Dec 2016                   Bookkeeping and Internal Accounting on daily and weekly basis for Companies. Preparing and sending the monthly and weekly invoices and statement for the customers. Recording the supplier invoices and reconciling with the supplier statement. Preparing the details required report to get the missing invoices and details. Preparing the cheque and lodgment register on weekly basis to get the details. Maintaining multiple petty cash records, employee advances and reimbursement. Updating the exchange rate for the foreign purchases and payments. Recording and reconciling the Accrual, Prepayment, Payroll Taxes, Net pay Control Account and Depreciations on monthly basis. Update and reconcile all the banks, credit card and intercompany accounts on weekly basis to maintain the supplier and customer accounts up to date. Preparing the cash flow forecast and update with the actual on monthly basis. Calculate variances from the budget and report significant issues to management Calculating and Filing the VAT return & Preparing the timesheet to process the payroll. Preparing service providers to pay report and setup the supplier payments in the bank. Preparing and sending the financial reports to the auditor and coordinate with them. Preparing and sending the monthly management reports to all levels of management. Managing a team under pressure and enable them to meet strict deadlines. Responding to the queries raised by client, customers and suppliers through email. Sending the payroll deliverables and setting up the salary in bank. Resume: Naveen 3|P a g e ACHIEVEMENTS/PROJECTS 2. Transitioning Payroll: 1. Job Profitability: About the Client: Challenge: Solution: My Contribution: Benefits: About the Client: Challenge: Solution: My Contribution: Benefits: About the Client: Challenge: 3. Legal Firm Accounting: Solution: My Contribution: Benefits: Resume: Naveen A Fast-Growing Construction Company in Ballarat, Victoria. Unable to determine the project profitability by location with the existing software and process, resulting in budget overrun and inefficient tracking of the project cost. Helped the client to prepare the “Profitability” using the existing software and process. Advised and executed with the client to update the JOB ADDRESSES in all the bills and invoices Thereby Comparing the revenue and cost of goods sold using the Job Address and ascertaining the profit of each project. Also determined the profit by the location. Worked closely with the CFO of the company to prepare the VCFO and MIS Reports. Manage Project Budget, Avoid Project Cost Overrun, Solved the problem without any additional cost. A mid-sized Accounting Firm in Melbourne, Australia. Lack of end-to-end talent & Capability at client’s end to transition their payroll to Xero. Enabled the client transition payroll from MYOB to Xero. On Payday, assisted the client via Teams & Skype calls to Manage with New employee addition & resigned employee deletion, Salary Calculation, Salary Sacrifice as per respective employee agreements, and Unscheduled pay run. Timely training of Client resources, Employee & Payroll management. Seamless migration from MYOB to Xero. Enabled the client to run with Xero from Day 1. And resolving the staff’s payroll related queries on time. Instilled confidence in the client’s payroll manager (a 65 years old). Legal Law Group based in different places in Australia. Client wants to migrate from Leap to Smokeball without the specific knowledge of Leap. Helped creating the new matters in Smokeball. Advised the client by comparing the advantage and disadvantages of Leap and Smokeball. Client wanted to continue with Leap so helped migrating the matter from Smokeball to Leap. Taking care of internal accounting and supporting with administration. Creating new matters in Leap and Smokeball. Everyday Trust Account Reconciliation, Trust To Office (TTO), Payment Request (Settlement Monies & Supplier payment behalf of client etc.,), End of the Month reports from Leap, Online Banking Management for setting up the TTO, Payment Request, Payroll Payments file, Suppliers to Pay. Preparing and sending the sales invoices using the Time & Fee entered by Staffs for the matter. More than 60% of Administration work has been taken care. Xero books are up to date. Replaced Dext (Receipt bank) with Hubdoc. Weekly Bank Balance Report and Funds Requirements Report helped the Client to plan the cashflow. 4|P a g e 5. Inter Company & Trust Accounting: 4. Fixing the Historical Data Errors: About the Client: Challenge: Solution: My Contribution: Benefits: About the Client: Challenge: Solution: My Contribution: Benefits: 6. Client with Multiple PayPal Account: About the Client: Challenge: Solution: My Contribution: Benefits: Resume: Naveen A Retailer, who is busy generating new business. Client have not maintained the books properly for more than a year. He wants us to fix it to do the Tax Returns and overdue BAS. Check all the outstanding bills against the spend money coded. Processed all the available bills. Check the Transactions Detail Report to recode the transaction to correct account. Segregate the personal and business transactions. Complete the Bank Reconciliation. Reconciled the Aged Payables and Receivables Report. I worked closely with the client to identify the personal expenses from the business account and business expenses from his personal account. Also identifying the cash purchases and credit purchases. GST Scrutiny for the whole book. Book is up to date without any mistake. Client filed all the pending overdue BAS and Tax Returns. He refers us to few more similar clients. Legal Law Group in different places in Australia. Inter Company and Trust Accounts are not maintained properly. It has to be fixed before Trust Auditing in April 2021. Fixed all the errors as on date by reconciling each month. From January 2021 to till date, each trust transaction will be recorded on the same day or the next day. Daily Trust Reconciliation Report will be sent showing the variance and reason for it. Recorded all the intercompany missing transactions. Fixing the back dated transactions and proper planning for Daily Trust Reconciliation. The closing balances are matching for all the intercompany accounts. Completed Trust Auditing with minor advise for 2021 and Completed Trust Audit with no feedback for 2022. Small Size Software Developing Company. Client is using PayPal AUD and PayPal USD. There are lot of PayPal transactions without proper description. Recorded the transfers as Income and Expenses. Take all the PayPal transactions from Business Account, PayPal AUD and PayPal USD Accounts. Match the dates and get the conversion rate from PayPal account for each transaction. Recorded the transfers between Business Account to PayPal AUD and PayPal AUD to PayPal USD Accounts to remove the duplicate expense and income. PayPal Transactions Scrutiny. Record the Transfers. Remove the Duplicates. Prepare the process document to avoid the duplicates. All the duplicates are removed. All the transactions are matching with PayPal Accounts. Book is up to date. 5|P a g e