Natalie Joy Galanov

Natalie J Galanov Cellular Number:- Email:- Personal Profile I have close to 10 years of Executive Assistance and 5 years of Office Management experience locally and internationally. I have a solid foundation of skills which allows me to do most any required task and helps me to easily apply myself to new tasks. I am a natural problem solver who relies on my experience and common sense to deliver in a complete and timely manner on each demand given by the person, team, or department I support. Education: Bachelor of Arts University of Calgary Calgary, Alberta, 2005 Major: Psychology Bachelor of Arts University of Alberta, Faculté St. Jean Edmonton, Alberta, 1997 Major: History Minor: French Professional Experience: The Stellar Secretary, Virtual September 2016 to Present VIRTUAL ASSISTANT Owner and operator of The Stellar Secretary, a platform for my Virtual Assistant work. Working for companies who are outsourcing ad hoc administrative needs, such as: ▪ ▪ ▪ ▪ ▪ ▪ ▪ Executive Assistance Marketing Corporate Writing Website Administration Event Planning Meeting Management Finance and Accounting Archer Management Ltd, London January 2011 – March 2014 OFFICE MANAGER/EXECUTIVE ASSISTANT Office Manager of the Executive Office in London, PA to the President & CEO and executive support to CFO, CIO, Tax Manager, Vice-President HR, Integration Manager, Comptroller and other team members. Responsibilities include: ▪ ▪ ▪ ▪ Gate keeping Calendar management Correspondence (email, telephone and post) Creation and maintenance of client and vendor relationships -1- ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Organising meetings, conference calls and office events Travel arrangements for entire office Processing of business expenses Administering accommodation (corporate and serviced flats) Overseeing the refurbishment of the office and maintaining the physical functionality of the space Controlling office costs Ordering of all office and kitchen supplies Receiving, cataloguing, approving and facilitating payment of invoices Desktop IT support for team members Liaising with IT department for individual user needs (hardware & software) Liaising with HR in regards to new starts (contracts, payroll, holidays etc…) Liaising with Stavanger, Houston, Buenos Aires and Rio de Janeiro offices. Any and all other team requests be they professional or personal Continentoil Limited (MBI International), London April 2008 – December 2011 OFFICE MANAGER/EXECUTIVE ASSISTANT Office Manager of the London and Houston offices as well as PA to CEO and Director, New Business Ventures. Responsibilities included: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Calendar management Correspondence (email, telephone and post) Travel arrangements Organising meetings and conference calls Presentation preparation Creating, editing and disseminating various documents Maintenance of client and vendor relationships Tracking and facilitating payment of invoices Cost control Monthly budget creation, tracking and report Preparation of monthly expenses and cash call Vetting and liaising with potential staff members Administration of human resource considerations (financial and legal) Database administration Team support Rio Tinto London, London November 2007 – March 2008 EXECUTIVE ASSISTANT/TEAM SECRETARY (contract position) PA to Director, Business Development, Vice-President, Sales & Marketing Americas, and Product Director, Metallics, as well as team secretary to the Business Development Team within Rio Tinto Iron & Titanium. Responsibilities included: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Management of diaries Arrangement of internal and external meetings Arrangement of travel Processing of expenses Creation of presentations Formation, publication, and dissemination of various reports Market research Administration of publications and contracts -2- Brook Street, Newcastle Upon Tyne, Tyne & Wear May 2007 – September 2007 EXECUTIVE ASSISTANT (contract position) Assigned to Newcastle City Council as the Personal Assistant to the Head and Deputy Head of Newcastle City Learning. Was responsible for: the taking, editing, and distributing of minutes for various meetings, ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Administration of superior’s calendars Travel arrangements Telephone and email communications Facilitated requests for meeting arrangements Event planning Project planning and execution Word-processing Team support Ethier Associates, Calgary, Alberta, Canada November 2005 – February 2007 EXECUTIVE ASSISTANT Executive Assistant to four Partners and approximately forty consultants in a management consulting firm. Duties included: ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ General word-processing Postal and email correspondence Database administration Creation and modification of consultant resumes Invoice generation Event planning and management Creation of monthly newsletter Topical research Website maintenance Creation and maintenance of office procedures Canadian Freightways, Calgary, Alberta, Canada June 2003 – February 2007 LINEHAUL DISPATCHER (full-time summer & holiday/part-time university position) Junior management role which required organisation of the moving of freight with respect to transportation lines, terminal load factors and driver bid runs. This movement was executed via telephone, email, spreadsheet and online database communications. Trouble shooting for terminal, customer service, and management teams was also a responsibility. Additional administrative tasks included various reports, filing and database entry. Volunteer Experience: Beakerhead 2016 Site Lead for the Kensington Road Art Installation. Provided support for volunteers and engaged with the public during the annual, five-day event. Rio Tinto Charities Committee Board member on the company’s Charities Committee which serves to engage monetarily and energetically with local charities. -3- HACC Member of the Adult Education Committee of the Homeless Awareness Calgary Committee which serves to raise awareness about homelessness in Calgary. CIBC Run for the Cure Participated in the organisation of the annual run to raise funds for cancer research Girl Guides of Canada Participant from 1979 – 1987 Hobbies & Interests: Cookery, Knitting, Languages, Literature, Meditation, Theatre, Travel, Yoga References: Available upon request. -4-