Naomi Kimani

PORTFOLIO NAOMI KIMANI E F F I C I E N T V İ R T U A L A S S İ S T A N T Hello, I’m Naomi Kimani Efficient Virtual Assistant YEARS OF EXPERIENCE I have worked remotely for the past one year+ as a virtual assistant. Brief description. I specialize in administrative work, virtual assistant, customer service, data entry tasks , digital marketing support, project management and content management. I have engaged with tools like google workspace, Microsoft teams, Trello , zoom and other tools to coordinate tasks. Why work with me? Exceptional service: I provide high quality personalized support tailored to your specific needs & requirements. Time savings: I free up your time to focus on your core business activities & achieve your goals faster. Cost effectiveness: My services are affordable & offer a significant return on investment, helping you save on hiring fulltime staff. Reliable partner: I am committed to providing consistent support and delivering results, building a strong relationship and trusting partnership. SERVICES General Admin tasks calendar & Schedule Management Efficiently coordinate meetings, appointments, and reminders across time zones. Email Management Organize, respond to and prioritize emails using tools like Gmail or Outlook Data Entry and database management. Accurately input, update, and maintain records using Excel, Google Sheets, CRMs. Online Research. Professional communication & Client Support. Travel and Logistics coordination. Stakeholder and partner engagement. Project coordination and Deadline Tracking. Digital Marketing support. Newsletter Writing. Graphic Design. TOOLS I USE Excel Google Workspace Asana Canva Monday.com HubSpot Trello PowerPoint SKILLS SET ADMINISTRATIVE & ORGANIZATIONAL SKILLS Email management Calendar Management Data Entry File management Customer Support Project Management Time Management Research Strategic Planning Problem solving Technical & Communication skills Google Workspace & Microsoft Office suite CRM systems Graphic Design Automation Tools Client Relations Leadership Team collaboration Digital Marketing Support work samples Efficient Scheduling: I coordinate meetings, appointments, and events across multiple time zones using tools like Google Calendar, Outlook, and Calendly. Deadline Tracking: I proactively monitor project timelines, send reminders, and ensure tasks are completed on schedule. Strategic Planning: I help clients map out weekly, monthly, and quarterly goals, aligning calendars with business priorities. Buffer & Contingency Awareness: I build in time for breaks, travel, and unexpected delays to keep schedules realistic and stress-free. Recurring Task Automation: I set up and manage recurring meetings, follow-ups, and task reviews to streamline operations. work samples Inbox Streamlining: I create custom folders and labels to sort incoming emails by client, project, urgency, or category reducing clutter and boosting efficiency. Automated Sorting: I set up filters and rules to route emails into the correct folders automatically, ensuring nothing important gets missed. Archiving & Retrieval: I maintain clean archives with logical folder structures so past communications are easy to locate and reference. Work samples Priority Management: I use folders to separate high-priority messages from routine updates, enabling faster response times. Platform Expertise: I manage folders across Gmail, Outlook, and other platforms, adapting to each client's preferred system. Thank you Contact Details Phone : - Address : Kiambu, Kenya Email : -