Nandhini

NANDHINI A Chennai, India 600049 ♦- ♦- PROFESSIONAL SUMMARY Organized and dedicated Secretary with the duty of administrative support in order to optimize workflow procedures. Assisting Directors and executives by supporting them with planning and distributing information for all queries, requests or issues and will be an integral part of the company’s workforce. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. SKILLS Office Supervision Calendar Management Administration and Reporting Microsoft Office Suite Multitasking and Organization Scheduling and Coordinating Administrative Management Meeting Coordination Travel Management Regulatory Requirements Documentation WORK HISTORY ExecutiveSecretary ,20/03/2023to30/09/2024 Mohan Mutha Exports Pvt Ltd, Kilpauk –Chennai,India  Manage the daily/weekly/monthly schedule for Managing director, Directors & Executive level staff and arrange for meetings and appointments.  Making travel arrangements for MD. Booking flight and train tickets, coordinating with travel desk and arranging the required documents for Visa Process etc…  Booking hotels for MD, Directors and executive level staff and coordinating with them via calls and mails throughout the travel.  Maintaining a data base for all the visiting cards.  Co-coordinating with industry chambers like FICCI and CII for the upcoming event registrations.   Responsible for taking Minutes of Meeting during Project and Business development meetings and following up with them for updates accordingly.  Checking MD’s email in his absent and updating him with any important mails via phone.  Arranging for Zoom and Microsoft VC meetings with clients.  Prepare relevant letters, proposals and company documentation according to pre-approved templates Executive Secretary,03/10/2022 to 15/02/2023 The Raintree Hotels, St Mary’s Road – Chennai, India  Responsible for meeting and greeting clients, directing them to the concerned HOD’s.  Manage upload and update Incentive sheet for staff based on feedback.  Maintain filing system.  The first point of contact for all incoming and outgoing telephone inquiries for GM.  Responsible for taking minutes during meetings and compile memo’s afterward for distribution to HOD’s.  Respond to feedback on behalf of managers and senior employees.  Prepare relevant letters, proposals and company documentation according to pre-approved templates   Admin Cum Secretary, 08/2017 to 30/09/2022 Exactech India (P) Ltd – Chennai, India Executed record filing system to improve document organization and management. Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events. Monitored office calendars to plan meetings, activities and travel to maximize productivity. Booked airfare, hotel and ground transportation to coordinate office travel. Generated reports and typed letters in Word and prepared PowerPoint presentations. Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime. Updated spreadsheets and databases to track, analyze and report on performance and sales data. Performed internal and external audits and research and administrative reviews of programs and plans to support HR administration. Filed paperwork, sorted and delivered mail and maintained office organization. Maintained office supplies, distributed mail and processed invoices for payment. Planned and booked travel accommodations for staff and visitors and provided vouchers, agendas and transportation. Maintaining monthly sales records and submitting them to National sales manager  Organize, supervise and coordinate the work of housekeeping staff on day- to day basis  Preparing Proforma Invoice and Quotations Preparing Quotations and Concerned Documents for Tenders PF Knowledge Preparing Concerned Documents for Paying Government Taxes (Company Tax, Professional Tax etc…..) Follow up with Insurance agent for related works (Insurance policy, Burglary policy etc…..) Co-ordinate with every employee and taking care of their recruitments. Assist in resolving any administrative & HR problems Receptionist, 01/2017 to 06/2017 Geetham Software Private Limited – Chennai, TN Answered central telephone system and directed calls accordingly. Managed multiple tasks and met time-sensitive deadlines Maintained confidentiality of information regarding clients and company. Answered phone promptly and directed incoming calls to correct offices. Kept reception area clean and neat to give visitors positive first impression. Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance. Provided callers with address, directions, company website and related information. Troubleshot copy machines and printers and scheduled service as needed. Restocked supplies and submitted purchase orders to maintain stock levels. Provided clerical support to company employees by copying, faxing and filing documents Corresponded with clients through email, telephone or postal mail EDUCATION Bachelor of Arts: Business Administration, 05/2020 Annamalai University - Chennai High School Diploma: 03/2015 S.K.D.T. Hr. Sec. School - Chennai LANGUAGES Telugu: Native language Tamil: C1 Advanced English: Advanced ADDITIONAL INFORMATION Name : Nandhini.A Date Of Birth :- Nationality : Indian Address : No:2,Mannady Park Lane, Villivakkam Chennai-600049. Contact Address :- E-Mail :-Marital Status : Married C1