Mubasher Rather

Mubasher Rather-— - — Manesar, India My LinkedIn Profile Experience: 4 Years Objective Dynamic and detail-oriented Executive Assistant with over 5 years of experience in executive and administrative management. Seeking to leverage expertise in organizational support and communication to enhance productivity and efficiency in an Executive Assistant role. Education Sangai International University BBA, Completed 2019 Experience Executive Assistant to Director/Owner ThreeSixty.life/Ranvik Exports Pvt Ltd, ManesarAug 16, 2024 – Present • Managing executive schedules, organizing meetings, and facilitating communication between departments. • Developing and maintaining filing systems, ensuring efficient retrieval of information with the help of Google Cloud Space. • Coordinating travel arrangements and preparing detailed itineraries for executives. • Delegating tasks to senior management and following up on progress to ensure timely completion. • Handling secretarial responsibilities, ensuring smooth coordination and efficient administrative support. Executive Assistant to Chief Executive Officer Concordia Projects Pvt. Ltd./GM Associates, Udyog Vihar, Gurgaon, India Aug 2023 – Jul 2024 • Scheduled and coordinated appointments, meetings, and events for executives, managing the daily agenda to maximize efficiency. • Organized domestic and international travel, prepared detailed itineraries, and ensuring seamless travel experiences. • Handled communications (emails, calls, letters) and managed confidential information with discretion and professionalism. • Drafted, edited, and proofread documents, reports, and presentations; maintained digital and physical files. • Coordinated meetings, including logistics (room setup, catering, technology), and took minutes whiletracking action items. • Assisted with special projects and research, tracking timelines and deadlines to ensure timely completion. • Managed office supplies and inventory, overseeing office organization to maintain a smooth workflow. • Acted as a liaison between the executive and internal/external stakeholders, building and maintaining professional relationships. • Utilized office software (Microsoft Office, Google Workspace) and specialized tools for enhanced efficiency and productivity. • Ensured the highest level of confidentiality while establishing trust and handling sensitive information responsibly. 1 Virtual Assistant LinkedIn, Remote Nov 2021 – Jul 2023 • Provided virtual assistance in managing tasks such as calendar scheduling, email management, and document preparation for international clients. • Supported project management by coordinating virtual meetings and maintaining project schedules. • Conducted market research and analysis to assist clients in decision-making. • Assisted in virtual event planning, logistics coordination, and technical support. • Offered administrative support by handling expense reports and travel arrangements. Admin Manager Skyline Fitness, Anantnag, Jammu Kashmir, India Jun 2020 – Oct 2021 • Planned and coordinated administrative procedures, streamlining processes to enhance efficiency and ensure adherence to company policies. • Recruited, trained, and assessed personnel, providing coaching to maximize staff performance and allocate responsibilities effectively. • Managed schedules and deadlines while ensuring smooth information flow to facilitate business operations. • Monitored inventory of office supplies, overseeing procurement within budgetary constraints and managing costs for budget preparation. • Oversaw facilities services and maintenance activities, organizing office operations, including recycling and event planning. • Kept abreast of organizational changes and developments to adapt administrative strategies accordingly. Administrative Assistant Skyline Fitness, Anantnag, Jammu Kashmir, India Jun 2019 – May 2020 • Answered and directed phone calls, organized appointments, and planned meetings, taking detailed minutes. • Managed email correspondence, writing and distributing memos, letters, and reports while assisting in the preparation of regularly scheduled documents. • Ordered office supplies, researched deals, and maintained inventory while managing contact lists andbooking travel arrangements. • Submitted and reconciled expense reports, maintained petty cash, and provided general support tovisitors. • Acted as the point of contact for internal and external escalations, liaising with senior administrative assistants to address requests and queries. Skills • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, cloud storage, Google Apps Script, and other tools (Notion, Motion, Todoist) • Excellent organizational and multitasking abilities with Strong communication and interpersonal skills. • Ability to manage confidential information with discretion while managing Time efficiently and prioritization tasks. • Proficient in managing secretarial responsibilities, including efficient coordination and administrative support. • Task delegation and follow-up to ensure timely completion. 2