Monicah Maina

MONICAH MAINA Virtual Assistant (Administrative & Social Media) Email:-Phone: -​ LinkedIn:www.linkedin.com/in/monicah-maina-12ab6b230 Portfolio: https://monicah-maina.my.canva.site/virtual--assistant-portfolio-website-in Professional Summary I’m a proactive and detail-oriented Administrative Virtual Assistant who helps busy professionals stay organized, efficient, and ahead of schedule. With a knack for structuring workflows, managing communications, and handling day-to-day admin tasks, I bring clarity to chaos. From inbox organization to calendar coordination and travel planning, I offer seamless support with professionalism, discretion, and a calm, solutions-focused mindset—so you can focus on growing your business. SKILLS Administrative Support ●​ ●​ ●​ ●​ ●​ Inbox management & email sorting Calendar scheduling & appointment booking Digital file organization & naming conventions Simple report creation & task summaries Data entry & document formatting Essential Soft Skills ●​ ●​ ●​ ●​ ●​ Excellent written & verbal communication Time management & prioritization Problem-solving mindset Attention to detail Confidentiality & discretion Project Experience (Simulated Clients) 1. Cate – Wellness Coach (Simulated)​ Tools used: Google Calendar, Trello ●​ Created and managed a weekly calendar for coaching sessions, wellness posts, and rest days ●​ Built a Trello board for workflow: onboarding, content planning, and client follow-ups ●​ Set up automated reminders for appointments to reduce cancellations and late attendance 2. Alex – Real Estate Agent (Simulated)​ Tools used: Gmail, Google Docs, Google Drive ●​ Filtered and flagged urgent client emails for Alex's attention ●​ Set up Gmail folders/labels for organization (Leads, Follow-ups, Urgent) ●​ Drafted quick response templates for common inquiries ●​ Created a Google Doc log of leads with contact info, interest level, and next action 3. John – Influencer (Simulated)​ Tools used: Google Sheets, Canva ●​ Logged daily engagement metrics (likes, comments, saves) into a tracker ●​ Designed branded Instagram quote templates for regular use ●​ Used a weekly planner in Sheets to organize post themes and captions 4. Christine – Media Personality (Simulated)​ Tools used: Notion, Google Meet, Google Flights, Booking.com ●​ Researched and suggested travel options for international event trips with flight, hotel & cost breakdown ●​ Drafted travel approval requests with clear summaries ●​ Created a Notion board with two dashboards: Travel Itinerary & Content Calendar ●​ Set up Google Meet invites for team planning meetings and linked to Notion calendar ●​ Managed virtual travel bookings and team meeting calendar ●​ Created a Notion board for itinerary tracking and content planning Education & Certifications ●​ B.A. in Communication Studies, Chuka University ●​ CRM Certification ●​ Self-paced training in Google Workspace, Canva, Notion, Trello, and more Tools & Platforms ●​ ●​ ●​ ●​ ●​ Gmail, Google Docs, Sheets, Calendar Trello, Notion, Zoom, Google Meet Canva, Grammarly, ChatGPT Google Flights, Booking.com Learning: Asana, Meta Business Suite, Metricool Let’s Connect​ I’m passionate about helping you reclaim your time, stay on track, and work stress-free. Reach out to collaborate, delegate, or explore how I can support your business.