Monica Gonzales

Learning Outcomes • • • • • • • CUA Meeting Management | 2 Course Outline Section 1: Section 2: Section 3: Section 4: Section 5: Section 6: Section 7 Section 8: CUA Meeting Management | 3 CUA Meeting Management | 4 Guidelines for Running an Effective Meeting CUA Meeting Management | 5 Types of Meeting CUA Meeting Management | 6 10 mins Activity • • • • • • • CUA Meeting Management | 7 CUA Meeting Management | 8 Role of the Agenda • • ✓ ✓ ✓ • ✓ ✓ ✓ CUA Meeting Management | 9 Meeting Objective • • • “At the close of the meeting, I want the group to…” CUA Meeting Management | 10 Preparing the Agenda • ✓ ✓ ✓ ✓ ✓ ✓ CUA Meeting Management | 11 Identifying Participants • • • • CUA Meeting Management | 12 Creating the Preliminary Agenda CUA Meeting Management | 13 Meeting Agenda Template CUA Meeting Management | 14 CUA Meeting Management | 15 • • • • • CUA Meeting Management | 16 Confirmingthe theAgenda Agenda Confirming • • - Is there an important item that someone would like to - Is there an important item that someone would like to add? add? - Is there time allocated to each item appropriate? - Is there time allocated to each item appropriate? - Are there any items that have been settled already, - Are there any items that have been settled already, and can be taken off the list for discussion? and can be taken off the list for discussion? CUA Meeting Management | 17 Preparing for the Meeting Clarify the role are expected to perform so that they can prepare accordingly. CUA Meeting Management | 18 CUA Meeting Management | 19 Chairperson • • • • • CUA Meeting Management | 20 Minute Taker/Secretary • • • • • • CUA Meeting Management | 21 What Should Be Recorded? CUA Meeting Management | 22 Participants • • • • CUA Meeting Management | 23 CUA Meeting Management | 24 Key Tasks at the Start of a Meeting CUA Meeting Management | 25 7 mins Activity • • • CUA Meeting Management | 26 Ground Rules CUA Meeting Management | 27 Parking Lot CUA Meeting Management | 28 CUA Meeting Management | 29 Key Tasks During the Meeting CUA Meeting Management | 30 Using the Agenda During the Meeting • • - Reduce the time for other items? - Remove other items altogether? - Defer discussion until another time? - Assign it for discussion by a sub-committee? CUA Meeting Management | 31 Encouraging Productive Conflict • • in the spirit of finding the right answer, decision or solution. • CUA Meeting Management | 32 Resolving Complex Issues Conflict Resolution Model CUA Meeting Management | 33 Dealing with Challenging Behaviour • • • CUA Meeting Management | 34 Achieving Commitment • • • CUA Meeting Management | 35 CUA Meeting Management | 36 Key Tasks at the End of a Meeting CUA Meeting Management | 37 CUA Meeting Management | 38 5 mins Activity • • • CUA Meeting Management | 39 Key Skills for Being a Good Meeting Leader CUA Meeting Management | 40 Key Points CUA Meeting Management | 42