Mohammed Resban

MOHAMMED RESBAN Seasoned Administrator with a comprehensive background in office administration, coupled with foundational knowledge in management accounting and bookkeeping. Known for strong analytical skills and a detail-oriented approach, dedicated to streamlining business operations to enhance growth and efficiency. Expertise in managing administrative duties, ensuring smooth office functions, and supporting organizational objectives through effective multitasking and problem-solving. Proven ability to handle a wide range of tasks while maintaining a high standard of accuracy and professionalism. Summary of Qualifications: • • Skilled in Extensive Office Administration Duties like managing daily office operations, including scheduling, correspondence, and handling confidential information. Proficient in basic Management Accounting, maintaining financial records, and performing data entry tasks to support Bookkeeping functions. • • • Proficient in MS Office Suite, Focus 9(ERP), and other custom ERP systems, adapting to the latest technology and AI trends. Payroll Management w.r.t. Labor Laws Presentation and Communication Skills Professional Experience May 2024 – Present ADMINISTRATOR OFFICER, INDO CHEM INK INDUSTRY L.L.C - Umm Al Quwain • • • • • • • • • • I joined Indo Chem Ink back in May 2024 as the company’s first Administrator Officer. As the sole administrator, I am responsible for handling all administrative tasks and managing office operations independently. This role has allowed me to learn and develop a wide range of skills on my own, from managing office logistics to supporting top management with day-to-day operations. Managed Accounts: Maintaining accurate financial records, tracking expenses, and ensuring timely processing of invoices and payments and assisted with accounts payable and receivable, ensuring that all transactions were recorded accurately and paid on time. Pioneered Administrative Operations: As the first Administrator Officer, managing all aspects of office logistics and day-to-day operations independently and effective resource management. Debt management: Administering loan agreements for company borrowers and collecting amounts owed to the company from customers as in receivables reconciliations that includes making various monthly and ad hoc reports. Coordinated with the sales team and Customers relationship management: Offering administrative assistance for client communications, scheduling, order processing and managing sales-related documentation and developed and maintained strong relationship with clients through proactive communication and payment follow-ups. Managed purchasing functions: ensuring the timely acquisition of materials, negotiation prices, and services necessary for business operations. Cash flow Management: Tracking incoming payments and outgoing expenses to ensure financial stability. Led HR and PRO (Public Relations Officer) responsibilities: Including employee record maintenance, documentation, and ensuring compliance with local laws and regulations. Payroll: Handling payroll processing and labor laws compliance i.e. WPS, bank transfers. Provided comprehensive support to top management: Assisting with strategic decision-making, daily operations, and coordinating key tasks to ensure smooth workflow and effective communication across departments. Cost savings: Identifying efficiencies and opportunities for cost reductions across the business. • VAT: Overseeing and recalculating VAT then submitting in FTA portal. • Developed and implemented a new bookkeeping system: streamlining financial record-keeping, improving accuracy, and ensuring greater efficiency in tracking and reporting company finances. • Reporting and analysis: Providing financial reporting and analysis to guide decision-making. Achievements as Administrator Officer:  One of my most significant achievements as the first Administrator Officer I witnessed the company’s sales growth from zero to millions within a specific period. As the Administrator, I played an essential role in supporting this growth by ensuring smooth operations, optimizing administrative systems, and fostering a productive work environment. Developed and implemented effective administrative procedures and systems from scratch, ensuring smooth daily operations across various departments. Team Collaboration & Leadership, coordinated between departments, fostering a collaborative work environment that improved internal communication and productivity. Managed a team of administrative assistants, providing guidance and support. Vendor and Client Management, successfully handled vendor relationships, negotiated contracts, and ensured timely deliveries of essential supplies, which contributed to operational efficiency and cost savings . • •  June 2021–November 2023 ADMINISTRATIVE ASSISTANT, AL SALAM PLASTIC FACTORY – Abu Dhabi As my first job in the UAE, I gained valuable experience across various administrative functions. I supported operational efficiency by handling invoicing, stock management, payroll, and assisting with HR and PRO tasks. Additionally, I coordinated with major clients, such as ADNOC and Borouge, and contributed to the overall success of the company’s day-to-day activities. • Generated accurate invoices and ensured timely payment processing, supporting the financial operations. • Assisted the purchaser with procurement tasks, including vendor communication and order tracking.  Maintaining accurate financial records, tracking expenses, and ensuring timely processing of invoices and • •   Payments and assisted with accounts payable and receivable, ensuring that all transactions were recorded accurately and paid on time. Conducted regular stock checks and maintained inventory records to ensure smooth operations. Assisted the purchaser with procurement tasks, including vendor communication and order tracking. Managed HR and PRO tasks, handling employee documentation, coordination, and government-related Processes. Coordinated with major clients, such as ADNOC, Borouge, and others, strengthening business partnerships.  VAT: Overseeing and recalculating VAT then submitting in FTA portal.  Payroll: Handling payroll processing and labor laws compliance i.e. WPS, bank transfers.  Following up with customers to ensure satisfaction and address concerns, enhancing customer relations.  Developed and maintained bookkeeping system, optimizing financial record-keeping processes for improved accuracy and efficiency. Achievements as Administrative Assistant:  Streamlined office operations by implementing new organizational systems, reducing administrative Processing time by 20%.  Managed office budgets and supplies, successfully reducing costs through effective vendor negotiations and resource management.  Developed and maintained a new filing system, improving document retrieval time.  Enhanced communication flow between departments, improving overall efficiency and project coordination.  Implemented a digital invoicing system, increasing accuracy and reducing payment delays by 25%. Skills • • • • • • • Office Operations Management Purchases and Payable Management Document Management & Filling Systems WPS and Payroll management Receivable Collection Strategies Invoice Processing & Accounts Managements HR & Employee Documentation • • • • Customer Relationship Management (CRM) Make/Buy analysis & Margin improvement Prioritizing & organizing Inventory Management Education From May 2016 – April 2019 BATCHELORS – BA ECONOMICS CALICUT UNIVERSITY (INDIA) Summary I have been performing a variety of administrative tasks, managing office operations, and providing crucial support to senior management. Over the course of nearly 2 .5 Years at Al Salam Plastic Factory, as Administrative Assistant I gained hands-on experience in handling office logistics, vendor management, HR duties, and assisting with day-to-day operations. I was responsible for organizing office resources, managing communication between departments, and ensuring smooth workflows, all while learning continuously in a dynamic, fast-paced environment. Currently, I am working as the Administrator Officer at Indo Chem Ink Industry L.L.C for more than 1 .6 years, where I manage all administrative functions independently. I oversee office operations, support management with strategic decisions, and handle tasks such as accounts management, payroll, vendor relations, and internal reporting. I am adept at working with cross-functional teams, providing comprehensive administrative support, and improving operational processes.