Mohammed Masood Ali

MOHAMMED MASOOD ALI  Mobile & WhatsApp - (India) Email:- Position sought : HR OFFICER / ADMIN. OFFICER / EXECUTIVE SECRETARY / EXECUTIVE ASSISTANT Career objectives : Seeking a career with progressive organization where I can effectively utilize my skills, knowledge, experience, product management, in a challenging role that allows for advancement and growth. : Professional Summary - Energetic, talented and result-oriented HR/Administration Professional with 7 years of experience and Executive Secretary professional with 10 years experience in gulf. - Career background includes HR, General Administration, and Executive Secretary. Supervisory and provision of support to the Senior Executives. Education Preview: Institution Location Degree Completion date : : : : Osmania University Hyderabad, Andhra Pradesh, India Bachelor of Science (B.Sc.) April, 1988 Institution Location Typing course Completion date : : : : State Board of Technical Education & Training Hyderabad, Andhra Pradesh, India Higher Grade Typewriting (40 w.p.m.) in English May/June, 1987 Institution Location Shorthand course Completion date : : : : State Board of Technical Education & Training Hyderabad, Andhra Pradesh, India Lower Grade Shorthand (80 w.p.m) in English September, 1990 Major Skills Preview: Good Administrative Skills and strong verbal & written communication skills in English Excellent interpersonal, communication & customer-facing skills. The ability to solve problems and make decisions. A highly level of professionalism and confidentiality. Able to work under pressure and deadlines. Self-confidence, adaptable, flexible, positive attitude, teamwork, hard working & honest. Able to speak, understand, read Arabic with near fluency & type the letters in Arabic too. Ability to gather and collect information from various sources. Posses high degree of work accuracy and in a timely manner. Expert in handling the Air & Hotel bookings inside and outside the Kingdom. Familiar with visa application procedures. Issued visas recently for UK, Schengen States & China.             Professional Experience Preview: Period: Company: Position: Location: 18TH September, 2016 – 15TH May, 2019 Saudi Specialist Construction Ltd. (Joannou & Paraskevaides (SA) Ltd.) Data Entry & Admin. Officer (HRA) Riyadh / KSA Duties & Responsibilities: Data Entry Officer:   Organize and maintain personnel records. Updating internal databases with new hire information, annual, sick, maternity leaves and any related information and also providing information of annual leave status as required to employees. Page 1 of 4        Preparing and amending where necessary HR documents, i.e. employment contracts and other related documents. Revise and update company policies. Communicating with external partners. Answer employee queries about HR-related issues. Assist Pay-roll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules). Provide new hires with employee orientation after on-boarding to ensure that all records are complete and that new employee is aware of, and understands company policies and procedures related to HR including annual leave, medical insurance, working hours and leave. Handling International Recruitment of candidates during the absence of Recruitment Coordinator. Administrative Officer Role:          Provide all employee related letters such as salary certificates, employment service certificates, Bank letters, Embassy letters for passport renewal and etc., Tracking Iqama expiry of the personnel and renewal. Arranging exit/reentry and final exit visa as per employee needs and final exit visa for those going on repatriation. Familiar with the Labor Office Procedures. Registering and renewing Saudi Council of Engineers Membership for those employees with certain professions that requires SCE Registration for Iqama renewal. Submission of Claims, Additions, and Deletions of employees to the Medical Insurance Company. Arrange travel accommodations and process expenses forms. To coordinate and follow-up with the Ticketing Department. Performs other related duties or assignments as directed in order to contribute to the continuous operations of the department. Period: Company: Position: Location: 2nd August 2015 – 2nd August, 2016 Gulf Power International (Al Dabbagh Group) Employee Serivices Supervisor (HR/Operations) Jeddah / KSA Duties & Responsibilities: Functions with Operations Department: Acting as a Bridge between Operations, HR & Finance Departments.  Acts as a “First Contact Point” between the employees & HO departments.  Assist the Operations Manager & provide the information/details, as required.  Supervising, Coordinating and communicating with the Site Coordinators.  To perform the tasks as assigned by the Operations Manager.  To communicate and follow-up with the Sites & Clients such as STEG IS, ALSTOM, NOMAC for the employees issues/manpower.  To update the Manpower Deployment Report after obtaining information from Site Coordinators on a regular basis.  Handling & answering the employee’s queries received via emails/phone. Functions with HR Department: To assist and coordinate the HR team.  To provide general and administrative support to the Admin & HR Dept.  To communicate with the Site Coordinators for HR related issues.  To provide the information of employees as necessary.  Receiving, handling & processing the Employee Leave Requests & other documents to the concerned departments for further actions, as needed.  Maintain and record soft copies of all employees’ documents.  Ability to handle the situations and solve the employee’s problems & related issues. Functions with Finance Department: To assist in Pay-roll preparation by providing employees relevant data.  To provide employee’s information as & when required.  To update and submit the Manpower Deployment data by 15th of every month to the Finance for the pay-roll after the review by the Operations Manager. Page 2 of 4     To collect monthly timesheets of employees from the Site Coordinators and submit to the Finance Department. Act as a communication link between the Finance Department & employees. Answering the employees queries mainly related to the deductions after having verified from the Finance. Distribution of Pay-slips to the employees after salary is dispersed. Period: Company: Position: Location: 1st Sept. 2012 – 30th July, 2015 ANEL KSA. (Sister Concern Company of BTAT) Administrator (Personnel & Administration) Jeddah / KSA Duties & Responsibilities:  Manage, organize and coordinate all administrative activities to facilitate the smooth running and function of the Administration Department.  Provide general and administrative support to the Personnel & Admin. Section Head.  Ability to handle the situations & solve the employee problems & related issues.  Coordinating and communicating with the sites.  Generating the reports from MENA HRMS on Total Employees, Iqama Expiry, New Arrivals, Not Transferred Employees, Employees under Sponsorship and etc.,  Prepare and submit the Payment Requests to the Finance for Iqama Renewal, New Iqama Issuance, and Lost Iqama.  Record and upload the soft copies of the related documents on Live link.  Maintain Track Record of Iqama Renewal, Expired Iqama, Final Exit, Exit/reentry & etc.,  Receiving, Handling & processing the Employee Clearance Process Forms to the Pay-roll Section after the clearance from the Fixed Assets Dept. for EOS benefits.  Receive the Exit/Reentry, Final Exit Visa requests from the sites and then submit to the Govt. Relations for further action.  Familiar with the procedure of Registration with Saudi Council of Engineering, Iqama renewal, Lost Iqama, New Iqama Issuance.  Handling and answering the employees queries received through CCI.  Provide all employee related letters (salary certificates/employment certificates/To-buy a car/To open bank account/To register with SCE and etc.,) Period: Company: Position: Location: 2nd June, 2009 – 30th June, 2012 Afaq Computer Technology Co. Ltd. (Sister Cconcern Company of BTAT). Executive Secretary (Management) Jeddah / KSA Duties & Responsibilities:  Assist the CEO in providing a broad range of executive administrative assistance services and handle all administrative tasks for the CEO.  Manage the CEO calendar and ensure the accurate scheduling of appointments.  Screen incoming calls and correspondence and respond independently when possible.  Oversee the preparation and production of various documents (letters, memos, correspondence, agendas, notes and minutes of meetings) as requested by the CEO.  Setup CEO’s travel/hotel/visa arrangements  Familiar with the Visa Application Process for UK, USA, China & Schengen countries.  Prepare and complete the expense reports for reimbursement after the trip.  Coordinate project-based work.  Respond to employee’s complaints sent directly to CEO related to HR, Pay-roll & Administration..  Provide Invitation Letters (applied online through MOFA) to the Clients coming from abroad to visit the company.  Setup accommodation and entertainment arrangements for company visitors.  Handles & arranges appointments of the Clients  Assure the confidentiality of important matters.  Orders and maintains office supplies and equipment maintenance.  Attends all telephone calls from all departments or branches regarding any enquiries.  Manage the maintenance and creation of an effective filing system.  Respond to employee’s complaints sent directly to CEO related to HR, Pay-roll & Administration.  Approves the OT requests, Leave Requests, Business Leave Requests & Salary Increment requests awaits approval of CEO in his In-box through Work Flow Application (Captaris Work Flow) and also approve the Vouchers, Payment Requests & Purchase Orders too in AP Work Flow of JD Edwards.  Perform special duties and other administrative duties as required by the CEO. Page 3 of 4 Period: Company: Position: Location: 23rd September, 2002 – 31st, May, 2009 Dar Al Salam Holding Group (A real estate firm that operates Hotels). Executive Secretary to VP Madinah / Jeddah, KSA Duties & Responsibilities:  Performs all administrative and secretarial functions, as required, for the Vice President.  Prepares and/or generates routine correspondence, letters, forms and other documents.  Answers and screens phone calls. Redirecting it to relevant people, if required.  Organize and schedule meetings and appointments.  Organizes office system and maintains database/filling system/visiting cards folder.  Order and maintains office supplies and equipment maintenance.  Arranges travel and hotel accommodation, as needed.  Prepares invitation letters for the guests/clients coming from abroad and handle their hotel accommodation, if necessary.  Copies and distributes correspondences, memos, reports and other related materials.  Review of Statement of Accounts related to both the Travel Agent & BUPA Medical Insurance Provider prior to passing to the concerned department.  Also carry out other tasks, as requested.  I was also assigned as a ““Group Secretary” on behalf of our company, to deal with BUPA Middle East handling smoothly, efficiently a complete medical insurance cover of all employees. Personal Details Preview: Name : MOHAMMED MASOOD ALI Nationality : India Religion : Islam Marital status : Married Page 4 of 4