MAYOMI MARTINS-ALO EXECUTIVE ASSISTANT-Nigeria Linkedin.com/in/mayomimartinsalo/
PROFESSIONAL SUMMARY
Highly organized and results-oriented Executive Assistant with over 5 years of experience providing
exceptional administrative support, streamlining operations and boosting productivity for busy
professionals and businesses. Proven ability to manage complex schedules, prioritize tasks effectively,
and ensure smooth day-to-day operations. Skilled in communication, interpersonal relations, and
problem-solving to anticipate and exceed executive needs.
CORE SKILLS
Administrative Support: Calendar Management, Email Management, Appointment Scheduling,
File Management, Travel Arrangements.
Communication: Excellent written and verbal communication skills, Active listening.
Project Management: Proven ability to prioritize tasks, meet deadlines, and manage multiple
projects simultaneously.
Organization: Highly organized and detail-oriented with a strong ability to manage time
effectively.
Online Research
Client Relationship Management
Correspondence Writing
Social Media Management
Audio & Video Transcription
SOFTWARE PROFICIENCY
CRM Software: Freshdesk, Hubspot & Intercom
Communication Tools: Slack, Microsoft Teams, Loom
File Sharing: Google Drive
Scheduling: Calendly, PickTime
Integration: Zapier
Project Management: Asana, Trello
Email Marketing: Lemlist, MailChimp
Time Management: Clockify, Time Doctor
WORK EXPERIENCE
EXECUTIVE ASSISTANT (Upline Centre for Development)
October 2018 – May 2024
Enhanced Meeting Efficiency: Meetings frequently exceeded allotted time, impacting the CEO’s
schedule and team productivity. I developed and implemented a standardized meeting agenda
template focusing on objectives, key points and desired outcome. I enforced time limits during
meetings to ensure timely completion and clear action items. This improved meeting efficiency
by 15%, fostering focused discussions and actionable results.
Streamlined Executive Schedule: The CEO’s calendar lacked clear priorities, hindering focus on
strategic initiatives. I implemented a time-blocking system with color-coded categories for
meetings, focused work, and external commitments. This increased the CEO’s productivity by
20%, allowing him to dedicate more time to strategic planning.
Optimized Travel Arrangements: Due to the high expenses incurred on frequent travels, I
researched and compared travel providers, negotiated discounted flight rates and hotel
accommodations with preferred vendors which reduced travel expenses by 10% while
maintaining a high standard of service.
Provided Seamless Project Support: During the period the CEO spearheaded a high-profile
project with multiple deadlines, I developed a comprehensive project management plan by
creating a detailed timeline with milestones while identifying key stakeholders. I also
maintained communication channels and ensured tasks were completed on schedule. Project
got delivered on time and within budget, exceeding client expectations.
Maintained Strict Confidentiality: Whenever the CEO handled sensitive negotiations, I
developed a secure communication protocol for confidential information by implementing
password-protected documents and restricted access to sensitive data. I ensured only
authorized personnel had access to information. This maintained confidentiality throughout the
negotiation process, promoting trust and a successful outcome.
Managed email inbox, prioritized and filtered messages, drafted and scheduled professional
emails which led to 80% reduction in response time and 75% increase in email clarity.
Prepared presentations and reports, leading to 45% reduction in presentation prep time.
Created and maintained filing systems, leading to 35% improved document retrieval speed.
Designed basic marketing materials which brought about 20% decrease in design outsourcing
costs.
EDUCATION
Bachelor of Science, Psychology (University of Ibadan)
CERTIFICATIONS AND COURSES
PROFESSIONAL CERTIFICATE OF EXECUTIVE BUSINESS ASSISTANT
Udemy
DIPLOMA IN ICT STUDIES
Compusoft Institute of Information Technology
SOCIAL MEDIA MANAGEMENT
Great Learning
2011 – 2015
